Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. Nguyen posed a few questions for planners to ask themselves. What type of event is it?

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Smart Meetings

DECEMBER 7, 2018

How liable are planners when disaster strikes? What can planners do to protect themselves? That is why he strongly recommends planners include indemnification clauses in their contacts, ensuring hotels and third parties take on as much of the risk as possible. You hired the vendor. Do Your Homework. It’s that simple.”.

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Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

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ADMEI

MARCH 13, 2024

Designing Events with Empathy 13 March 2024 In the world of event planning, there's a growing awareness of the importance of empathy in crafting unforgettable experiences for attendees. This is a valuable skill, and it’s well worth developing for event planners. Every attendee has specific motivations for attending any event.

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Events Attendee Destination Management Audience 217

Convene by PCMA

MARCH 17, 2023

As planners, making the most of your budget is always top of mind, no matter the size of your event. But besides being full of interesting things for attendees to enjoy, there’s one aspect of the city that should put it at the top of any planners list: No sales tax. But it’s not just event planners who benefit from no sales tax.

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Planner Meeting Vendor Entertainment 98

Smart Meetings

JANUARY 10, 2024

Read More : How Meeting Planners Can Pre-plan for Event Crisis Management The storm is expected to make its way north into Canada with wind gusts of up to 95 mph. What Planners Can Do to Be Prepared When it comes to severe storms, the best things any event professional can do is prepare as much as they can.

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Endless Events

JULY 22, 2022

Event planners often forget to consider whether their tools are suitable for the job and their budget leading to overspending and inefficient processes. In today’s Event Tech Podcast episode, Brandt Krueger and Kyle Kocinski talk about the event tech stack and several tools that event planners might want to incorporate into their stack.

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Smart Meetings

MARCH 25, 2024

We asked Rachel Andrews, senior director of meetings and events, what 3,500 anticipated attendees can expect in the new location and expanded agenda. That doesn’t mean we won’t return to Las Vegas, but we wanted to share something new with attendees.” Spend the day meeting vendors and attending sessions.

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Convene by PCMA

MAY 30, 2023

And here’s something that any expert planner will tell you: good food leaves a lasting impression. When you meet in Portland, Oregon, finding inspiring food options for attendees to bond over is made easy. Plant-Based Paradise Have vegan or vegetarian attendees? Recently named the #1 Foodie City in the U.S.

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ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans? Is another expected?

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Smart Meetings

OCTOBER 10, 2023

Hargrove sets an example for planning events that go off without a hitch through their government shutdown contingency plan After the venue booking, event design, attendee lists, emails, emails and more emails, your event is all ready to go—finally! She says, “Constant change and volatility are the new normal for meeting planners.

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Government Trade Show Culture Planner 239

Convene by PCMA

APRIL 11, 2024

Hood, Portland is a destination your meeting attendees won’t soon forget. No Sales Tax Planners will realize significant savings on venue and vendor expenses—up to 10% compared to other west coast cities. The city of Portland, Oregon might just be the best-of-all-worlds destination you’ve been looking for. Here’s a peek: 1.

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Gavel International

MARCH 25, 2024

Reading Time: 7 minutes Success in event and meeting planning involves thoughtful and thorough preparation, which is why having an experienced and prepared meeting planner makes all the difference. Meeting planners are the architects behind every seamless and impactful professional gathering.

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Planner Meeting Promotion Events 52

Social Tables

SEPTEMBER 1, 2022

If the event is for internal teams, many attendees are obligated to go even if they don’t feel like it. By shopping local, you help create a more inclusive community and your attendees get to bond over discovering a new spot together. If you’re not familiar with the area, ask your attendees to pitch their suggestions.

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Attendee Events Fashion Production 147

Smart Meetings

OCTOBER 23, 2023

Steve Steinhart Both planners and sellers will have to make paradigm shifts if 2024 is to become the new high watermark for group attendance and revenue. But those rates will not work for planners seeking value for their attendees. If I can create a memory, I can get more attendees excited about attending future events.

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Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

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Blue Spark Event Design

OCTOBER 3, 2022

Why should you hire a professional planner? Utilizing these tools to enhance the corporate brand, entice customers, re-energize employees and educate attendees are all great reasons to gather. One way to ensure the event’s success is to hire a professional event planner. More contacts, more choices.

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Smart Meetings

APRIL 6, 2023

She envisions access to case studies and reviews so planners know what worked for others in the area and what they say they would do different next time. It is a functional, curated package generator to manage data, information and vendors. “I As more people use the tool, the ideas and credibility grows,” she said.

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Proposal Platform Trends Vendor 246

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

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Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

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Attendee Airlines Tourism Tourism 130

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. Your attendees are now playing a role in the story rather than just watching it.”.

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Trends Virtual Events Platform Vendor 313

Bizzaboo

MARCH 15, 2023

We’ve compiled a list of websites for event planners so some of the hardest-working professionals can complete every task on their list. Over the last three years, Skift Meetings has hosted more than 80,000 attendees at 26 webinars and events, published 27 reports, written more than 500 articles, and more. Ready to dive straight in?

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Website Planner Certification Publishing 98

Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Big events with a high number of attendees might require up to a year to plan. Select your venue, virtual platform, and major vendors. Book caterers, florists, and any remaining vendors.

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Vendor Events Speakers Registration 334

Convene by PCMA

DECEMBER 10, 2023

So far, he has had insightful conversations with a stadium beer vendor, a couples therapist, and a criminal defense attorney. I think it’s doubtful that Dan would bring a business event planner on his podcast. Not that the work you do isn’t interesting. I don’t think it’s a new phenomenon for highly capable people to escape notice.

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Planner Meeting Trade Show Sustainability 52

Endless Events

JUNE 13, 2022

Local event venues can make a lasting impression on your attendees and gives them a chance to get to know the destination better. Phoenix is a great destination for corporate events because it has warm weather year-round, giving planners the option to move their events outdoors should there be a last-minute COVID-19 outbreak.

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Venue Events Automotive Corporate Meeting 314

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Gavel International

FEBRUARY 26, 2024

Meeting planners should seize this opportunity by making check-in meaningful for attendees. Swag bags should be unique and Swag bags are an excellent way to incorporate personalization to attendee interests while keeping your message, brand and theme intact. Read more about swag bags and personalization here.)

Planner 52

Planner Meeting Vendor Culture 52

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Bohrer’s organization has a detailed of duty of care that is a part of the registration process, where attendees opt in and learn what Covid-related requirements there will be on site. “We

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Smart Meetings

MARCH 23, 2023

Your attendees trust you and are counting on you to treat their information with the utmost care. Schwartz encouraged planners to look towards cloud storage to prevent possible issues. “I I think sometimes people are wary of the cloud, but with the cloud you’re using reputable vendors.

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Insurance Healthcare Technology Technology 246

ADMEI

OCTOBER 4, 2023

As an event planner, you’re the expert in this craft —yet it could benefit you greatly to have a local ally who is the expert in your selected destination. Because Destination Management Companies have strategic partners in just about every industry, from food and beverage vendors to AV and transportation companies.

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Benefits Vendor Transportation Destination Management 193

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Read More : Tech Tips From the Top: Breaking Barriers and Defining Hybrid.

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Meeting Social Media Trade Show Technology 306

Traveler's Q

NOVEMBER 2, 2023

From effective event registration, mobile apps, and audiovisual and presentation technologies, to social media and live streaming, the list of event tech solutions available to event planners is endless. Event mobile apps can increase the level of engagement and interactivity among attendees while creating an immersive experience.

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Event Technology Technology Technology Social Media 130

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. The expanded venue was a hit with attendees. The show took over 632,000 sq.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

AUGUST 3, 2021

Event planners surmised that audiences had gotten so comfy in fuzzy slippers that they would not want to leave their houses. But what planners neglected to consider in the equation was the vital human connection. My company, Go Leeward Agency, worked with a 10,000-attendee event that utilized dozens of speakers. Bottom Line.

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Smart Meetings

OCTOBER 12, 2023

Hotels and venues typically have unique offerings and features that help ensure attendees have a wonderful time, plus these event teams are experts in the space and will make sure nothing is overlooked and everything is taken care of. Another critical component of any successful function is looking to past experiences for key learnings.

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Networking Venue Events Technology 246

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

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Social Media Virtual Events Audience Events 348

Smart Meetings

DECEMBER 22, 2021

Cheers to Planners of the Year. Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Meet the 2020 Planners of the Year. Meet the 2019 Planners of the Year. Meet the 2019 Planners of the Year.

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