ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. A Destination Management Company (DMC) is the perfect partnership for taking your events to the next level. Working with an accredited DMC brings even more to the table since they are proven to have ​​advanced knowledge and experience in Destination Management.

Benefits 192

Benefits Vendor Transportation Destination Management 192

Bizzaboo

JUNE 27, 2022

As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. What is risk management in event planning? It’s preparing for the unexpected.

Management 97

Management Automation Communications Communications 97

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Preparation. And as such, we’ve got the hook ups.

Vendor 122

Vendor Certification Preparation Contracts 122

ADMEI

MAY 19, 2021

Destination Management Companies (DMCs) are at the core of the MICE industry. Calvert and Harris represent a cadre of high-level industry executives who have articulated the importance of Destination Management Companies to the hospitality industry. 1] They are also versed in their local health and safety laws and requirements.

Proposal 182

Proposal Contracts Contracts Destination Management 182

Smart Meetings

MAY 25, 2021

Destination Management Companies ( DMCs ) are at the core of the MICE industry. And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. They develop the bid, hire and manage subcontractors, relate to all outside agencies for permits, insurance, etc., DMC Value.

Proposal 138

Proposal Contracts Contracts Logistics 138

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Budget mismanagement Events can quickly become financial burdens when budgets are not properly managed. Failure to plan for these possibilities can result in chaos.

Logistics 103

Logistics Events Event Planning Advertising 103

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. The meeting rooms you contracted for may have been double booked. Be prepared for missed deadlines, late fees, and a lot more handholding.

Organization 105

Organization Rehearsal Preparation Contracts 105

Social Tables

APRIL 20, 2023

Other free event management software systems include: Wild Apricot Planning Pod Slack Slido Ticket Tailor InEvent 7. If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? Complicated vendor setup. Training event staff to maximize efficiency.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Traveler's Q

APRIL 3, 2023

Over-the-top venues can often be counterproductive when catering to corporate events as they require more resources and management to make sure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

MeetingsNet

NOVEMBER 8, 2022

. • Consider your needs before purchasing an event-management software platform. Talk it out with your AV vendor. Maggie Kearney, meeting & publications manager, International College of Surgeons–U.S. Make sure you understand the AV contract. Get quotes from multiple AV vendors. Want more?

Vendor 122

Vendor Events Contracts Contracts 122

Social Tables

JANUARY 30, 2017

Prepare, Prepare, Prepare. Like with most things, your success boils down to how well you prepared. From the beginning, be sure you are setting expectations for all vendors that will be working the event. Enjoy the process and remember to always be prepared for every situation.

Management 90

Management Logistics Preparation Events 90

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Meet with the stakeholders and higher management to find out what they’re trying to accomplish and how they view success.

Management 40

Management Meeting Vendor Registration 40

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Assemble a dream event planning team Planning a nonprofit event can be a monumental undertaking, requiring detailed organization and task management to run smoothly.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Blue Spark Event Design

APRIL 22, 2022

Once you have your overall theme in place and your event flow is well designed, reach out to your trusted partners and vendors to complete your vision. Finding quality, trusted vendors who love what they do and who can complete your vision can be difficult. Prepare renderings and revise design as needed. Prepare floor plans.

Event Design 52

Event Design Vendor Preparation Events 52

Endless Events

APRIL 12, 2019

Managing the many moving parts in an event can often be stressful and certain components can be neglected or forgotten. Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Hiring Your AV Company Too Late. Skimping on Audio.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. Many venues require an initial deposit to secure the booking, so be prepared to pay promptly.

Venue 52

Venue B2B Proposal Contracts 52

Eventtia

APRIL 18, 2022

After this checklist, we’ll also share some of the most important event planning and management best practices, so you can use them to make the most of this checklist. Phase 1: Planning and Preparation. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors.

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Sponsors Social Media Registration Events 62

Social Tables

APRIL 22, 2019

Event timelines — a sequence of events at defined dates — are often used for project management. Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Alcor Mice

MAY 5, 2021

It goes above planning and combines management with creative and technical production with the purpose of creating a unique and memorable event experience for your clients. Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best.

Production 52

Production Contracts Contracts Vendor 52

Social Tables

SEPTEMBER 21, 2023

Be prepared to answer any questions a potential client may ask, such as: Do you have private, semi-private, or public restaurant event spaces? Cafeteria-style service: Service staff serves guests from behind a buffet line, plating up food previously prepared and set out by the kitchen. What kind of events have you hosted in the past?

Events 88

Events Venue Rehearsal Booking 88

Social Tables

JULY 13, 2023

Depending on the size, style, and type of birthday affair you want to host, you can manage the event yourself or enlist assistance. Confirm which parties will be involved financially and work out a payment plan that ensures the required monies will be available for paying the venue, vendors, and event staff.

Venue 78

Venue Entertainment Vendor Attendee 78

Stova

MAY 25, 2023

Manage your bids. Manage your budget. Plus, you can save time, better manage your (shifting) budget, and easily share details transparently with stakeholders, clients, and partners. Inquire about restrictions on vendors. Be prepared so you know what to expect. Understand these details before signing a contract.

Venue 52

Venue Planner Contracts Contracts 52

Alcor Mice

APRIL 29, 2021

As you can see, there are quite a lot of things that go into preparing a memorable event experience. Before jumping into preparations, ask yourself a set of questions that will serve as a framework for how you’ll go about organizing your event. These questions will ultimately help you create a more comprehensive preparation plan.

Vendor 52

Vendor Registration Advertising Preparation 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. and are prepared to expedite the process by bringing their own equipment such as carts. Technology Labor.

Planner 91

Planner Vendor Insurance Contracts 91

MeetingsNet

SEPTEMBER 10, 2021

The convention center and local hotels told the association’s staff that they were prepared to host the event, arranging for extra food and supplies as well as generators for back-up power. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Social Tables

DECEMBER 13, 2016

The design stage is also a good time to finalize a clients allotted budget and narrow down the vendor options to form a suitable team of professionals that will help turn the couple’s dreams into a reality. Management. I tend to give this phase about three to four month before jumping into planning and production. Working with Clients.

Vendor 96

Vendor Logistics Events Contracts 96

Convene by PCMA

AUGUST 7, 2023

.” — Mary Kate McBurney , conference manager, Meeting Expectations “I love that I work with so many different people. Being in the events industry has allowed me to learn and develop skills to manage worldwide events and has taught me how to adapt to many environments, situations, and cultures.

Events 52

Events Management Contracts Contracts 52

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. million lodging properties, car rental APIs for 40 car vendors, rail booking APIs for 50 rail carriers, and. Signing a contract.

Airlines 52

Airlines Automation Contracts Contracts 52

Eventtia

OCTOBER 9, 2023

This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish. One of the primary challenges in event planning is managing the numerous details and ensuring you have backup plans for almost every aspect. Evaluate multiple store locations if available.

Event Planning 88

Event Planning Retail Registration Events 88

Social Tables

AUGUST 29, 2017

While Google is a place to start, don’t hesitate to ask other vendors for suggestions. The sooner a client can promote the accommodations to attendees, the better they will be able to prepare for the event in advance. Will they need a hospitality suite for preparations or for winding down between events? Click To Tweet.

Planner 68

Planner Contracts Contracts Logistics 68

Stova

MARCH 7, 2023

You need flexible event management software that delivers fast in every format, before, during and after the event. It provides a one-stop shop to plan, manage, and measure virtual, in-person, and mixed-format events. These programs realize savings mainly by standardizing preferred vendors and procurement procedures.

Event Technology 52

Event Technology Technology Technology Platform 52

Gavel International

DECEMBER 19, 2022

Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( Consider factors such as skilled versus outsourced labor, local vendors, what’s in season, etc. 6 ) Managing spending (e.g., 2 Inflation and Rising Costs.

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Trends Meeting Vendor Planner 52

MeetingsNet

APRIL 23, 2018

Gucu said, “Creating good energy for the whole team of staff, vendors, and entertainers means making sure everyone is involved. Gucu described an experience where his 1980s tribute band, 80s Station, had been contracted to play at a nightclub every Saturday for several months. Involve Everyone. There were no chairs, tables, or mirrors.

Entertainment 83

Entertainment Booking Contracts Contracts 83

Carrousel Travel

OCTOBER 25, 2020

CORPORATE TRAVEL MANAGEMENT. Neal has been very involved in various industry advisory boards over the years, and also manages several Carrousel CSR projects around the world. Managing Director/Partner. Since joining Carrousel, Tim's focus and expertise is managing corporate account relationships. GROUP + INCENTIVE TRAVEL.

Incentives 52

Incentives Contracts Contracts Airlines 52

Bizzaboo

APRIL 27, 2023

Ever wonder how the alphabet soup of CMP, CSEP, CPCE, and CGMP can prepare you for a successful career in event planning? Read on to learn about the most popular event planning courses, event management courses, event planning certifications, and more to turn your passion for gatherings into a lifetime career you’ll love.

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Certification Event Planning Trade Show Planner 98

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. Vendors, Sponsors, and Staff. This can include cancellation or postponement policies, and even COVID liabilities.

Communications 98

Communications Communications Virtual Events Events 98

AltexSoft Travel

APRIL 20, 2023

Unsurprisingly, attribute-based shopping is a hot topic among hospitality industry professionals, with work underway both by technology vendors and industry groups. One great option for brands with well managed loyalty programs is to tie availability of certain attributes to loyalty status. Improved loyalty benefits.

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Booking Airlines Hospitality Benefits 111