Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Difficulty lies ahead, according to Payne, but luckily, she provides several tips that’ll arm you with the right knowledge to head into that next negotiation well prepared.

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Contracts Contracts Events Vendor 264

Smart Meetings

FEBRUARY 3, 2023

Who are your vendors, and would they be self-sufficient in preparing for a weather event, or would they need emergency guidance? But, unfortunately, you won’t necessarily have the luxury of time to track down a manager or other authoritative figure, so make sure efficient communication can be maintained.

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Attendee Meeting Speakers Communications 246

ADMEI

NOVEMBER 22, 2023

How Planning Impacts Perception Hosting a large-scale corporate event is a massive undertaking, coordinating a variety of vendors to bring your brand to life in a way that aligns with your target audience. When check-in lines are long and slow, itineraries are confusing, or vendors are understaffed, guests take note.

Destination Management 188

Destination Management Vendor Events Attendee 188

Smart Meetings

JULY 24, 2023

It’s imperative that event managers and corporate leaders have risk-mitigating strategies for an outbreak of illness, injuries, or other emergency situations. Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management.

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Vendor Communications Communications Events 246

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. Vendors said they were just happy they could be there. The Concrete Industry Management (CIM) program returned to holding its Silent & Live Auctions, generating an all-time record of more than $1.74

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Trade Show Vendor Sustainability Social Media 264

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. A Destination Management Company (DMC) is the perfect partnership for taking your events to the next level. Working with an accredited DMC brings even more to the table since they are proven to have ​​advanced knowledge and experience in Destination Management.

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Benefits Vendor Transportation Destination Management 193

Smart Meetings

OCTOBER 27, 2023

Afterwards, she began working in sports, as a customer service and community relations manager with DC United. Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions.

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Preparation Certification Sports Speakers 246

Bizzaboo

JUNE 27, 2022

As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. What is risk management in event planning? It’s preparing for the unexpected.

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Management Automation Communications Communications 97

MeetingsNet

APRIL 4, 2024

A veteran production manager gives advice on what to look for and how to make changes in a property’s agreements before you sign. Find out what those minimums are before signing and prepare to negotiate them, or they might be too onerous for your outside vendor to meet. •

Contracts 98

Contracts Contracts Venue Vendor 98

Eventtia

NOVEMBER 16, 2023

Do you need help finding the best event management software provider for your company? Event management software is designed to facilitate the event experience and to optimize the planning process, making events more enjoyable, interactive and efficient. Look no further. This guide will take you through every step of the process.

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Management Platform Events Consulting 62

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Preparation. And as such, we’ve got the hook ups.

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Vendor Certification Preparation Contracts 122

Smart Meetings

AUGUST 11, 2023

He will manage the hotel’s Pyramid restaurant and bar, open for breakfast, lunch and dinner and serving up dishes with local ingredients sourced from Texas growers and regional vendors. He has 20 years of experience in food and beverage, with 11 years as manager of food and beverage at the Grand Hyatt San Diego.

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Vendor Management Preparation Promotion 237

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The role of the travel manager has expanded, and with it, the role of the planner. The Great Reprioritization.

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Culture Travel Travel Remote 263

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. But what do you do when something unexpected threatens the flawless experience you’ve worked so hard to create?

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Government Trade Show Culture Planner 239

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Budget mismanagement Events can quickly become financial burdens when budgets are not properly managed. Failure to plan for these possibilities can result in chaos.

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Logistics Events Event Planning Advertising 103

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. As long as you’re planning for it and making your partners aware, it is manageable,” he said.

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Logistics Vendor Education Trade Show 314

Endless Events

JUNE 10, 2022

The final step in the event management process is a follow-up meeting after the event to discuss the event’s overall ROI, attendee and sponsor feedback, and make the necessary readjustments to the overarching event strategy. Event professionals have to come to follow-up meetings after events well-prepared. Start planning.

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Meeting Sponsors Audience Events 348

Brightspot Incentive Events

SEPTEMBER 29, 2020

Does your Meeting have a Risk Management Plan? Therefore, until that dream of perfection is met, planning for the unexpected – otherwise known as Risk Management – must remain one of the most fundamental areas of focus throughout the planning process. Risk Management Plans for Meetings. Risk Assessment for Corporate Meetings.

Corporate Meeting 52

Corporate Meeting Management Meeting Vendor 52

Endless Events

AUGUST 19, 2021

However, the odds are there will be a few bumps along the way, no matter how prepared you are. This is a must for all event vendors. Our event production staff is trained in both our equipment servicing and customer relations, so they are prepared to handle any issue that could occur at an event. Bring Backup Equipment.

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Preparation Training Events Vendor 296

Endless Events

SEPTEMBER 22, 2021

Knowing what is a priority will help you manage your time better and keep you from feeling overwhelmed. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Finalize your vendors at least 3 months out.

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Vendor Events Speakers Registration 334

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. Have a risk management plan in place for each event. Hire vendors who ask lots of questions.

Vendor 265

Vendor Events Planner Insurance 265

Smart Meetings

MAY 25, 2021

Destination Management Companies ( DMCs ) are at the core of the MICE industry. And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. They develop the bid, hire and manage subcontractors, relate to all outside agencies for permits, insurance, etc., DMC Value.

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Proposal Contracts Contracts Logistics 162

Smart Meetings

DECEMBER 4, 2021

Kempka couldn’t find a caterer to manage a meal for 20 people. “I She has been able to accommodate some groups by aligning their menu with something her team is already preparing if they are open to the idea. Greg Natterstad, transportation manager for Boston with CSI DMC , said there is a dearth of drivers across the country.

Events 264

Events Vendor Transportation Incentives 264

Bizzaboo

MARCH 18, 2024

With their deep dives into market trends, product evaluations, and vendor landscapes, analyst reports offer invaluable insights for decision-makers. They evaluate vendors against various criteria and provide a visual overview of the market and its players.

Technology 59

Technology Technology Vendor Event Technology 59

Social Tables

APRIL 20, 2023

Other free event management software systems include: Wild Apricot Planning Pod Slack Slido Ticket Tailor InEvent 7. If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? Complicated vendor setup. Training event staff to maximize efficiency.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Meet with the stakeholders and higher management to find out what they’re trying to accomplish and how they view success.

Management 40

Management Meeting Vendor Registration 40

Eventtia

JANUARY 11, 2022

A hybrid event is designed to give event organizers the best of both worlds, and in this guide, we will help you figure out all you need to know about hosting and managing a hybrid event in 2022. Hybrid Event Management Best Practices. Prepare for redundancies. Why Host a Hybrid Event? Always have your plan Bs and plan Cs.

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Management Rehearsal Virtual Events Events 62

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. Hamilton organized mass vaccination efforts for Federal Emergency Management Agency (FEMA), Indiana Department of Health (IDOH) and the U.S.

Events 244

Events Vendor Government Networking 244

Atlas Travel

OCTOBER 24, 2019

Over the years, the Meetings & Incentives team has taken the lead on managing the gala’s auction. Every other week, she and the committee met to discuss auction item options, packages, and preparation needs. Today, we oversee all the gala’s event management needs, eliminating service redundancies and reducing margin of error.

Management 52

Management Incentives Events Logistics 52

Social Tables

JANUARY 25, 2017

Despite the fear of something going wrong, the best way to address a crisis is to prepare for it in advance. Was there a slip up in vendor communication? The post Event Crisis Management: 5 Tips to Help Event Planners Bounce Back appeared first on The Social Tables Blog. Was it an issue in the timeline creation? Move Forward.

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Management Planner Events Social Media 152

ADMEI

MAY 19, 2021

Destination Management Companies (DMCs) are at the core of the MICE industry. Calvert and Harris represent a cadre of high-level industry executives who have articulated the importance of Destination Management Companies to the hospitality industry. 1] They are also versed in their local health and safety laws and requirements.

Proposal 184

Proposal Contracts Contracts Destination Management 184

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Assemble a dream event planning team Planning a nonprofit event can be a monumental undertaking, requiring detailed organization and task management to run smoothly.

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Event Planning Social Media Vendor Advertising 78

Social Tables

JANUARY 30, 2017

Prepare, Prepare, Prepare. Like with most things, your success boils down to how well you prepared. From the beginning, be sure you are setting expectations for all vendors that will be working the event. Enjoy the process and remember to always be prepared for every situation.

Management 90

Management Logistics Preparation Events 90

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. Be prepared for missed deadlines, late fees, and a lot more handholding. Overloaded Account and Project Managers. Short-staffed.

Organization 105

Organization Rehearsal Preparation Contracts 105

Endless Events

APRIL 27, 2018

This will not give you the results you want at best by not preparing you are in for an unpredictable ride. Make sure to prepare surprises as well, and to understand just what figures you are gunning for a truly successful event. They can draft the goals of the software project and who will talk with potential vendors.

Corporate Meeting 209

Corporate Meeting Trends Meeting Entertainment 209

Smart Meetings

AUGUST 1, 2022

Her suggestion for managing all three challenges is to bring the technology partner in early to help get clarity on goals and strategies. The next question is where meeting professionals and technology companies are going to find the people to manage all that technology amid a staffing crisis. Recruiting Magicians.

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Meeting Technology Technology Event Technology 246

Endless Events

DECEMBER 16, 2021

” Here’s How The Brew Crew Manages In Hectic Times. As long as they’re communicating, of course” Will agrees and offers the perspective of vendors, too. “Be prepared for people to come in. ” Vendors Vs. Partners. ” What’s the difference between a partner and a vendor?

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Production Vendor Planner Virtual Events 177