Convene by PCMA

AUGUST 28, 2023

To create a true diversity, equity, and inclusion program, leaders need to do more than observe month-long celebrations, DEI consultant Zoe Moore said at EduCon 2023. Committing to specific DEI goals also includes intentionally distributing RFPs to — and contracting and collaborating with — diverse businesses.

Vendor 98

Vendor Consulting Organization Contracts 98

Endless Events

FEBRUARY 25, 2019

On this episode of Event Tech Podcast Will Curran of Endless Events and Brandt Krueger of Event Technology Consulting take a deeper dive into what this could mean for the events industry and AV companies. And just so folks know for me I don’t have a dog in this hunt and I’m an independent contractor, an independent consultant.

Contracts 249

Contracts Contracts Events Planner 249

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Vendor 339

Vendor Contracts Contracts Speakers 339

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Union rules may also apply – be aware of that when looking at venue contracts. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Convene by PCMA

MARCH 6, 2023

Vendors to the Rescue? Event planners should consider asking key suppliers to add a Service Level Agreement (SLA) to their contract. Dave Lutz, CMP, is managing director of Velvet Chainsaw Consulting. One of the other challenges planners are dealing with is less support from their event suppliers.

Planner 111

Planner Panel Contracts Contracts 111

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Ask your vendors what contingency plans they have to ensure full staffing. Dave Lutz, CMP, is managing director of Velvet Chainsaw Consulting. Space Conflicts. There were many re-bookings during the pandemic. Some of these groups have been squeezed in.

Organization 105

Organization Rehearsal Preparation Contracts 105

Convene by PCMA

AUGUST 13, 2021

Some organizations are contracting with suppliers to manage check points for proof of vaccination, enforce mask and social distancing and even employing technology solutions for contact tracing. What guidelines or policies should we put into place for our staff and vendors? Some may appreciate them as an extra layer of protection.

Planner 105

Planner Communications Communications Publishing 105

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. Now, as the industry is re-opening, Kushner is facing a lag in supply and labor while vendors rebuild. Bill Reed, FASAE, CMP.

Vendor 98

Vendor Transportation Contracts Contracts 98

Endless Events

APRIL 8, 2019

Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. 11 Reasons You Need an Initial Consult for Event AV – Whiteboard Wednesday. Why is AV priced the way it is? Closing The Gap.

Education 299

Education Events Vendor Regulations 299

MeetingsNet

JULY 9, 2021

In the breakout session led by Todd Schwartz, CMP, formerly a senior events marketing manager at McDermott+Consulting, 38 of the 55 attendees said they had more than a decade of planning experience. Keeping in mind, Schwartz said, that the latter is the most expensive meeting format and that executives probably don’t know that.

Vendor 105

Vendor Planner Events Communications 105

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 293

Attendee Airlines Tourism Tourism 293

Alcor Mice

MAY 5, 2021

Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best. A verbal contract is never enough, you will need a written event contract that outlines all your terms and conditions this contract will become your foundation every time a dispute arises.

Production 52

Production Contracts Contracts Vendor 52

ITA Group

JANUARY 17, 2022

Following our consultation and development of its sponsorship sell sheet, the following year’s event nearly sold out an entire year in advance! Contract design, build, tracking and recording. Vendor/supplier management and communications. Rebooking strategy for future events. Prospectus Development. Session management.

Sponsors 52

Sponsors Events Logistics Communications 52

Bizzaboo

MARCH 4, 2020

HIMSS and the Orange County Convention Center will consult health teams at Orlando Health when necessary. Further, the Emergency Department teams at Orlando Health Centers will be consulted to ensure the risk to conference attendees is proactively managed to ensure the safety of all conference participants. Postponing your Event.

Conference 128

Conference Speakers Vendor Events 128

Brightspot Incentive Events

FEBRUARY 15, 2023

A bit of good news is that hotel rooms were likely contracted long ago before inflation surged, so hotel costs for company trips or incentive trips should be fixed with no risk of budget variances (unless the company exceeds its room block, forcing it to pay higher rates for incremental rooms).

Incentives 52

Incentives Travel Travel Contracts 52

Conferences that Work

NOVEMBER 13, 2022

If the event is small (and most meetings are small meetings ) consider holding a short session for all tradeshow vendors, allowing each supplier a minute at most to pitch their offerings to attendees. To minimize no-shows, put the requirement for a tech check in presenter contracts. 5—Include explicit meeting agreements.

Communications 62

Communications Communications Meeting Sponsors 62

AltexSoft Travel

NOVEMBER 24, 2021

Instead of connecting with thousands of vendors separately, an online booking platform can integrate with just one GDS — and tap into the almost exhaustless source of information. million lodging properties, car rental APIs for 40 car vendors, rail booking APIs for 50 rail carriers, and. Signing a contract.

Airlines 52

Airlines Automation Contracts Contracts 52

Social Tables

MARCH 2, 2021

Billable hours include consultations with clients, onsite visits, actually planning the event, and so on. This means that your contract should say what clients will and will not be billed for. A full-service wedding planner usually takes care of big picture to-do list items such as negotiating contracts and coordinating vendors.

Planner 99

Planner Contracts Contracts Vendor 99

Endless Events

FEBRUARY 6, 2019

Brandt Krueger of Event Technology Consulting will be walking us through commonly heard s**t AV people say, as well as why they say it. This Whiteboard Wednesday is all about the *?#! AV people say. If you’ve happened to catch our #EventIcons S**t Event Planners Say, then you know you are in for a treat! Don’t Force Us to Understaff.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Alcor Mice

APRIL 14, 2021

from other vendors. Even though every company is different, there are a few services that most of them are likely to include in their contract. Other amenities such as catering are usually sourced by vendors that are already partnered with the venue. PREPARATION. Video Production.

Production 52

Production Events Vendor Preparation 52

Carrousel Travel

OCTOBER 25, 2020

Richard recently joined Carrousel as Managing Director and Partner and has over 30 years' experience in technology management and corporate consulting services. Tim also prepares detailed reports and models for management including business reviews and working with vendors to negotiate favorable contracts. "I RICHARD EZRILOV.

Incentives 52

Incentives Contracts Contracts Airlines 52

AltexSoft Travel

MARCH 13, 2020

It’s worth noting that usually consolidators purchase all the allocated seats only after a contracted number of travelers pay for them. IATA prohibits airlines from discounting published fares , or airfares available to all vendors. Large wholesalers have contracts with all main Global Distribution Systems or GDSs.

Airlines 113

Airlines Travel Agent Publishing B2B 113

Conferences that Work

SEPTEMBER 20, 2021

The risk of contracting COVID-19 during a grocery store masked visit is far less than the overall risk for everyone in the U.S. Rather, they want to know if attending the event will significantly (defined by them) increase their likelihood of contracting COVID-19. The latter regrettably includes a significant fraction of the U.S.

Events 144

Events Venue Fashion Attendee 144

Bizzaboo

MARCH 26, 2020

We understand the gravity of the situation for all the creatives who utilize SXSW to accelerate their careers; for the global businesses; and for Austin and the hundreds of small businesses – venues, theatres, vendors, production companies, service industry staff, and other partners that rely so heavily on the increased business that SXSW attracts.

Sponsors 82

Sponsors Events Vendor Registration 82

Stova

MARCH 16, 2023

Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors. Be specific about customization options and ideas and understand them before signing a contract. Talk to meeting management software vendors. Always keep your budget in mind and up to date. Check security needs and protocol.

Management 40

Management Meeting Vendor Registration 40

AltexSoft Travel

SEPTEMBER 23, 2022

In this article, we’ll focus on the GDS part which serves as a mediator between travel providers and travel vendors. After signing a contract, you’ll be allowed to build and test your integrations against test data in the Enterprise APIs sandbox. Enterprise clients pay a monthly fee negotiated in the contract for access to the system.

Airlines 52

Airlines Booking Automation Certification 52

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Whether it's an event technology provider or a local vendor, it's important to get multiple quotes when you select whom to work with throughout your event. Vicky’s team creates standard company contract clauses that auto-populate on every RFP.

Events 40

Events Social Media Automation Planner 40

Convene by PCMA

JANUARY 31, 2022

At the same time, another association she belongs to, the Institute of Management Consultants, has held very successful virtual events since COVID and she doesn’t see them going away, even when the pandemic recedes. Burrus attributes much of his ability to forecast with accuracy over nearly four decades to embracing a “both/and” concept. “The

Trends 130

Trends Banking Events Preparation 130

Bizzaboo

APRIL 27, 2023

CIC recommends that those interested first consult the CMP International Standards document and then focus on studying the areas that planners are least familiar with. They need to communicate effectively with clients, vendors, and staff. Learn more: CGMP 5. GTP: Global Travel Professional What Is GTP Certification?

Certification 98

Certification Event Planning Trade Show Planner 98

Stova

MARCH 16, 2023

Therefore, it is prudent to consult with local authorities to determine exactly what is allowed for in-person events and what is not. Other Considerations for Returning to In-person Events Some other elements of in-person events that need to be considered deal with venue specifics, signage, and vendor compliance with safety regulations.

Event Technology 40

Event Technology Technology Technology Registration 40

Redfin

MAY 9, 2022

If you’re not a regular W-2 employee because you’re an independent contractor or something, you’ll likely need to prove your earnings by providing a copy of your tax returns, 1099s, or client contracts. . It’s always best to consult an attorney if a potential landlord denies your application in violation of The Fair Housing Act.

Insurance 57

Insurance Banking Prospect Contracts 57