Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. This is having a huge impact on event organizers and their teams during both the planning and execution phases of events. Short-staffed.

Organization 105

Organization Rehearsal Preparation Contracts 105

Dana Communications

DECEMBER 5, 2023

You should already have close working relationships with your state and local Destination Marketing Organizations (DMOs) or Convention & Visitors Bureaus (CVBs). For smaller festivals, the DMO or CVB is typically also the resource event organizers point attendees to for arranging their own accommodations.

Travel 211

Travel Travel Events Advertising 211

Endless Events

JULY 22, 2022

That way, the client is always touching the data themselves, and the organizer is just helping them move it to the right places. Map-Based Tools for Exhibitor and Vendor Relations. Exhibitor and vendor relations is another area that requires a lot of correspondence and time between event planners and exhibitors.

Vendor 348

Vendor Speakers Events Registration 348

Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. What does the organization do?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Protocols Communication. We also have a duty of care for all vendors and staff working the event,” she said. Honoring personal responsibility, that’s our job as organizers,” Bohrer said.

Meeting 246

Meeting Contracts Contracts Vendor 246

Gavel International

APRIL 12, 2022

Reading Time: 6 minutes Excellent verbal communication is a key characteristic of a good leader and a core leadership function. Effective leadership and communication are like a glove in a hand. Effective communication is an essential skill for achieving success in all areas of life, whether personal or professional.

Communications 52

Communications Communications Training Culture 52

Traveler's Q

NOVEMBER 2, 2023

Event technology provides a plethora of advantages and opportunities to event organizers, who seek to create memorable and engaging events. Moreover, it allows event organizers to collect real-time data and feedback from attendees, enabling them to make informed decisions for future events.

Event Technology 130

Event Technology Technology Technology Social Media 130

MeetingsNet

FEBRUARY 8, 2024

They can be tailored to your groups to better assess the experience of attendees, speakers, and vendors. Below are 29 sample questions you could ask your attendees, speakers, or vendors. Ranked) • How well-organized/scheduled was the event? Open ended) • How would you rate communication and information provided?

Vendor 111

Vendor Event Apps Speakers Events 111

Smart Meetings

MAY 31, 2022

What : New product being built into eventScribe allows event organizers to scan attendee badges on existing Android or iOS to capture and analyze information quickly. Cvent: New Vendor Marketplace. Why: “Cvent’s Vendor Marketplace is a welcome evolution from the complex supplier spreadsheets we’ve used in the past.

Meeting 246

Meeting Platform Vendor Networking 246

Motivation Excellence

JANUARY 26, 2019

An effective promotional campaign driven by a rock-solid marketing communications strategy helps make this connection. The Make-Up of Marketing Communications. So what does marketing communications entail, exactly? Just keep them in mind as you read on and learn how to create your own marketing communications strategy.

Communications 130

Communications Communications Marketing Marketing 130

Convene by PCMA

FEBRUARY 16, 2024

Making sure attendees use the event app you’ve created requires your organization to market the app before your event takes place. Your organization has created an event app that will seamlessly integrate with the in-person experience — but how do you encourage attendees to use it? Try a soft launch. Keep engagement strong.

Event Apps 111

Event Apps Marketing Marketing Registration 111

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

Event Technology 69

Event Technology Platform Technology Technology 69

Smart Meetings

FEBRUARY 14, 2023

Avoid similar dramas by being clear on dress codes in your advance communications so they can pack appropriately. Smart Meetings founder Marin Bright found a sweet spot in matching meeting planners with meeting vendors and venues and our world-renowned events were born. If a dinner is dressy, don’t be afraid to ask folks to spruce up.

Planner 246

Planner Meeting Vendor Venue 246

Smart Meetings

APRIL 13, 2022

Employee needs and priorities have changed, organizations are refocusing their missions and business models and, thus, roles are changing too. GBT partnered with CULTIQUE for its strategic cultural advisement as the global travel management organization (TMO) guides the morphing industry into becoming a “transformational tool.”

Culture 263

Culture Travel Travel Remote 263

Eventtia

OCTOBER 20, 2023

By creating an effective event budget plan, organizers can exercise financial control and achieve maximum returns on their investments. It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions.

Vendor 117

Vendor Events Venue Entertainment 117

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Consider Nuances of All-inclusive Resorts WEC 2023 was also the first time the organization had hosted at an all-inclusive resort. And a BIG thank you to our amazing members!

Logistics 314

Logistics Vendor Education Trade Show 314

Bizzaboo

APRIL 1, 2024

Event failures are common and can be a major setback for any event organizer or company. Inadequate planning and organization One of the leading causes of event failure is insufficient planning. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Gavel International

JUNE 14, 2022

While organizations consider the costs and the containment of costs essential, time to productivity has historically been the most critical element. Organization Perception. Employee excels at organization and time management, can adapt to changes quickly, is highly agile, and can remain focused despite distractions.

Organization 52

Organization Sustainability Automation Training 52

Social Tables

APRIL 20, 2023

Take advantage of free event planning software that makes it easy to communicate event updates. Not staying in touch with attendees prior to a free event While pre-event communication is always recommended regardless of the cost of attendance, the no-show rate can be as high as 50% for free events. Complicated vendor setup.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Convene by PCMA

MAY 8, 2023

Unexpected increases in expenses can result in tension between event organizers and their suppliers. At times, these priorities compete against training inexperienced — or fixing issues with — vendors. If it’s a new vendor, ask that your main point of contact have at least two years of experience.

Planner 98

Planner Vendor Training Communications 98

Social Tables

JUNE 29, 2023

Research shows that individual willingness to donate to nonprofit organizations is increasing annually, as are the contribution amounts. From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Traveler's Q

FEBRUARY 14, 2024

Make sure to account for travel time and any additional logistics, such as guest transportation and vendor setup. Creating a Seamless Timeline When it comes to creating a seamless wedding timeline, organization is key. Communication is key to making sure each vendor is aware of their position in the timeline and can adjust accordingly.

Rehearsal 130

Rehearsal Logistics Transportation Vendor 130

Smart Meetings

DECEMBER 27, 2021

But with news of the Omicron variant changing day-to-day, conference organizers and sponsors are using the skills they’ve acquired in Covid times: flexibility and leveraging virtual options to replace some face-to-face experiences. As of Monday, CES is planning to go forward in Las Vegas, Jan. See also : Meeting Safety Trends in 2022.

Meeting 264

Meeting Sponsors Travel Safety Retail 264

Endless Events

SEPTEMBER 22, 2021

Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Book caterers, florists, and any remaining vendors. Give yourself ample time searching for vendors that fit your event goals. Three Months Out.

Vendor 334

Vendor Events Speakers Registration 334

Smart Meetings

MAY 18, 2023

Communicate the value your event could bring to the destination to lawmakers and let them know negative legislation can have an economic impact. This may mean starting early to get more vendors vetted but could result in more meaningful interactions. Destination Marketing Organizations can help you do this in new cities.

Trade Show 246

Trade Show Panel Proposal Education 246

Endless Events

NOVEMBER 25, 2019

Plus, he has more than a decade of experience as an event organizer and brand sponsorship manager. So team processes, team communication protocols, priorities, and team structure”, says Michael. Team Communication. Michael believes team communication is the process that needs more improvement.

Production 282

Production Management B2B Meeting 282

Endless Events

MAY 31, 2022

And not for the better: event planners are finding it increasingly hard to hire reliable and experienced vendors at a reasonable price. Not to brag, but Endless always gets praise for being the most organized event team. Those who have survived the harsh conditions of the pandemic are fully booked and expensive.

Event Technology 316

Event Technology Technology Technology Events 316

Endless Events

JANUARY 14, 2022

Not just because innovative data science helps us understand our attendees better, but because we can, thanks to technology and event platforms, stay connected with our attendees, sponsors, and vendors throughout the entire year. We’re talking about 365 community engagement: one of the most exciting event trends of 2022!

Trends 313

Trends Virtual Events Platform Vendor 313

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. Altogether, the teams collaborated to organize the event’s stage production, creative design, registration, staffing, lodging, transportation, entertainment and security. Value your vendor relationships.” A Mountain of Challenges.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

Smart Meetings

OCTOBER 10, 2023

The World Culture Festival 2023 A performance at the World Culture Festival 2023 Each year, the Art of Living Foundation organizes the World Culture Festival. These connections allowed them to work with official organizations to help them run their event smoothly. They had an outstanding contingency plan in place.

Government 239

Government Trade Show Culture Planner 239

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. These collaboration tools are based in the cloud and help you stay organized and in touch even if you’re running around. Allows you to create multiple workspaces to keep yourself organized. There must be an easier way, right?

Event Planning 222

Event Planning Vendor Sponsors Events 222

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. Event on Ivy Tech Community College campus in Sellersburg; Photo credit: Courtney Cantor. Transitioning the Mission.

Events 244

Events Vendor Government Networking 244

Traveler's Q

FEBRUARY 8, 2024

Expert Advice on Budget Management and Selecting the Best Vendors Creating a bespoke wedding doesn’t have to break the bank. Use these expert tips to manage your budget while still creating a luxury wedding: Prioritize When it comes to planning a luxurious wedding, budget management and vendor selection can make or break your big day.

Vendor 130

Vendor Trends Venue Planner 130

Endless Events

JUNE 21, 2018

Let’s start at the beginning and take a look at some standard considerations for safety and security for event organizers. They need to know the strategies, evacuation procedures and communication methods that come from overseeing such a large volume of people. Excellent communication comes into play here too.

Vendor 265

Vendor Events Planner Insurance 265

Endless Events

JANUARY 9, 2023

People start planning by listing all the sessions, and as you work out your event, you organically say, ‘I’m going to have that happen in that room…actually, no. I can input costs in terms of time, vendor expenses, and flights. Built-in communication with suppliers and the ability to adjust quotes . Cost and revenue pages.

Management 177

Management Vendor Events Platform 177

Eventtia

NOVEMBER 16, 2023

What Is an Event Management Software Provider An event management software provider, at its core, is a technology company that offers a wide range of software solutions aimed at assisting companies in planning, organizing, and executing various types of events. This approach can be cost-effective for companies that host multiple events.

Management 62

Management Platform Events Consulting 62

Convene by PCMA

FEBRUARY 7, 2024

In difficult conversations, it’s important to not make assumptions about how the other person feels based on their tone, inflections, or body language, said Sherron Washington, marketing and communication strategist and professor at Trinity University and Stevenson University. Focus on the result, not the other individual’s communication.

Communications 52

Communications Communications Logistics Vendor 52