Conferences that Work

NOVEMBER 13, 2022

But often, explicit communication — saying or writing what’s needed to guide or influence desired behavior — improves matters over staying silent or beating around the bush. Here are five examples of how explicit communication improves meetings. A little explicit pre-party communication will improve your meeting.

Communications 62

Communications Communications Meeting Sponsors 62

Smart Meetings

JUNE 2, 2023

In addition to three days of speakers, networking opportunities and idea-sparking content, The Show’s sustainability efforts—a big topic in the hospitality industry in general, and a topic of focus at The Show in particular—will be on full display.

Hospitality 245

Hospitality Sustainability Vendor Healthcare 245

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Take advantage of free event planning software that makes it easy to communicate event updates. Complicated vendor setup. Activities starting late.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. According to a recent study, 80% of event attendees consider the event website as a primary source of information for the event. Why Do You Need an Event Website?

Website 130

Website Online Social Media Registration 130

Traveler's Q

NOVEMBER 2, 2023

Event mobile apps allow attendees to stay engaged and connected, providing them with all the necessary information at their fingertips. With features such as event agendas, venue maps, speaker bios, and attendee networking, mobile apps enhance the overall event experience.

Event Technology 130

Event Technology Technology Technology Social Media 130

Bizzaboo

JULY 23, 2023

Effective communication plays a crucial role in event success, whether you’re planning a conference, trade show, workshop, or any other event. Things To Do Before You Start Communicating Your Event Before you begin communicating your event, it’s vital to establish your event goals and objectives. Build an event website.

Communications 52

Communications Communications Social Media Audience 52

Smart Meetings

MAY 31, 2022

What : New product being built into eventScribe allows event organizers to scan attendee badges on existing Android or iOS to capture and analyze information quickly. How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace.

Meeting 246

Meeting Platform Vendor Networking 246

Smart Meetings

OCTOBER 27, 2023

I love working with our members and designing great event experiences with fantastic speakers and content.” As she prepared for the exam herself, she turned to vendors for many of her questions. As future CMPs study for the exam, Horan says, “Don’t get overwhelmed with the amount of information. Horan says, “I love what I do.

Preparation 246

Preparation Certification Sports Speakers 246

Convene by PCMA

FEBRUARY 16, 2024

Start by weaving small segments about your event app into all pre-event communications,” VenuIQ suggests. App information should be included in email signatures, event newsletters, and registration confirmations to spread the word well in advance of the event. Keep engagement strong.

Event Apps 111

Event Apps Marketing Marketing Registration 111

Social Tables

JUNE 29, 2023

Establish an event budget Confirm your budget, as it will inform every decision you make throughout the remainder of the planning process. Communications Manager: The communications manager is in charge of marketing for the event. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. For example, if you have a surprise musical performance taking place let your AV company know so they can suggest the best speakers possible for the experience.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Smart Meetings

OCTOBER 10, 2023

We were thankful for the event to continue as planned, not only because the many performers and speakers had rehearsed and planned to be there, but also because our client was able to close out the celebration as intended,” says Miller. Hargrove handled a major potential disruption to their event with grace.

Government 239

Government Trade Show Planner Culture 239

Bizzaboo

OCTOBER 18, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% User Roles and Permissions Securing sensitive event information is more critical than ever in the age of high-profile data breaches. Bizzabo offers intuitive speaker and moderator portals.

Management 110

Management Sponsors Registration Speakers 110

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Vendor 339

Vendor Contracts Contracts Speakers 339

Bizzaboo

MAY 10, 2023

The industry’s best event marketers create a 365-day event experience for attendees, who expect personalized communication and on-demand content once an event is over. attendee, vendor, speaker, and sponsor) to ensure a personalized and meaningful experience for every attendee and registrant. Do you have 5 minutes?

Sponsors 52

Sponsors Speakers Attendee Audience 52

Endless Events

MAY 10, 2019

In both instances, there’s a high chance that franchisees will walk away feeling talked at rather than communicated with. Pre-event communication, the event itself, post-event communications, and follow-up surveys should all be impactful. You can gather this information before the meeting using simple survey tools.

Audience 263

Audience Speakers Rehearsal Communications 263

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Clear Communication Budgets are not just internal tools; they are communication devices.

Vendor 117

Vendor Events Venue Entertainment 117

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Bizzaboo

AUGUST 30, 2023

Recognize which tasks you must oversee and which can be handled by team members or vendors. Streamline Event Planning Communication Miscommunication can lead to missed opportunities or mistakes. Set up clear communication channels, such as regular team meetings or dedicated chat groups, to ensure everyone is on the same page.

Event Planning 95

Event Planning Vendor Events Automation 95

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. If you hire a streaming vendor, they may send a technician to set up and take care of the box. Be sure to get the details of their server and speed before you finalize your vendor deal. Find a Vendor.

Remote 298

Remote Vendor Audience Events 298

Endless Events

JUNE 8, 2019

AV Audit: Core Information. First things first, the core information about your event needs to be clearly stated. In addition to this, unless your panel consists only of podium speakers, consider a lavalier microphone. All in all, the most important thing is communication. Jump right in – it’s show time!

Vendor 254

Vendor Insurance Speakers Venue 254

Endless Events

MAY 19, 2020

During our interview, Lori informed us “only 53% of event planners actually have an emergency plan in place.” This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. And they are right!

Virtual Events 334

Virtual Events Trends Events Communications 334

Social Tables

DECEMBER 1, 2021

While much of the event content is left up to your own creative devices, certain information should always be included on the event website or page: The time, location, and duration of the event, as well as contact information for event staff. . Avoid over-personalizing your content by posting information that’s hyper-specific.

Promotion 88

Promotion Social Media Vendor Audience 88

Meet Green

MAY 7, 2021

How are you supporting different business classifications and/or supporting local businesses when selecting vendors? To accommodate a diverse set of speakers, what are some examples of guidelines you could put in place? Do you plan to communicate your diversity/inclusion initiatives to attendees pre-event, onsite, and post-event?

Social Media 98

Social Media Speakers Vendor Registration 98

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Communicate Changes As They Happen. Conduct a Risk Assessment.

Management 97

Management Automation Communications Communications 97

Endless Events

JULY 26, 2018

You should turn to these personas to inform your marketing approach when planning events with purpose. All the different aspects of your event’s structure should communicate the purpose of the event. Decide on meaningful speakers. Marketing in line with the ‘why’. Create a purpose-focused event structure. I mean, you could.

Speakers 185

Speakers Audience Sustainability Events 185

Bizzaboo

JUNE 26, 2023

☐ Budget: Assess Costs and Source Vendors Figure out how big your event budget should be and identify vendors that can provide the services you need at price points you can afford. ☐ Speakers: Decide on Keynotes, Sessions, and Entertainment Figure out which speakers will impact your event most by engaging and captivating attendees.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Traveler's Q

AUGUST 24, 2023

Whether you’re planning a wedding, birthday party, or business conference, our tips on invitation design and wording will help you create invitations that are both aesthetically pleasing and informative. You want to make sure your tone is informative and sets the right expectations. So let’s get started!

Events 130

Events Proposal Logistics Vendor 130

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Ultimately, event technology services let you create unforgettable experiences and extend the life of your event long after the doors have closed and speakers have gone home.

Event Technology 105

Event Technology Technology Technology Registration 105

Endless Events

NOVEMBER 15, 2019

During our interview, Lori informed us “only 53% of event planners actually have an emergency plan in place.” This year we will see this start to change and a focus on solutions to the increased need for event security in the form of crisis communications, cybersecurity and improvements in onsite security. And they are right!

Trends 314

Trends Events Planner Communications 314

Bizzaboo

MARCH 4, 2020

Here’s how to confidently communicate with your attendees, sponsors, and partners. These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus.

Conference 128

Conference Speakers Vendor Events 128

Gavel International

JULY 24, 2023

Strategies For In-Person Meetings Use local vendors When you choose local vendors for supplies and services, you greatly decrease the amount of fossil fuels emitted, and air pollution created, in two ways: The vendor does not have to transport the goods a long way or travel a long distance to provide their services.

Meeting 52

Meeting Vendor Communications Communications 52

Smart Meetings

MAY 13, 2022

At the local level, it is exciting to see new meeting and conference sectors emerge that engage a new market and heighten our ability to reach new visitors.”. – Mallory Snyder , vice president of communications and strategic development, Visit York County. “I’m I’m excited to see our industry return to normal!

Sports 246

Sports Tourism Tourism Sustainability 246

Social Tables

DECEMBER 27, 2022

Who will pay venue and vendor deposits? Book vendor services for the reunion. Research high school reunion vendors early to identify the right vendors for your event and retain their services. Many event vendors require a down payment or deposit to secure their services. Will you request donations or sell tickets?

Vendor 78

Vendor Booking Venue Registration 78

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue.

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

MARCH 15, 2019

It also gives planners the ability to create personalized experiences for attendees sending attendees information tailored to what they are interested in. It could also help prevent attendees from getting slammed with information overload. And that’s not all event automation does! That can feel like too much at once. Source: Sciensio.

Trends 314

Trends Automation Events Technology 314

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance. Add vendor timelines. They’re events that can’t be moved.

Event Planning 138

Event Planning Vendor Events Sponsors 138