MeetingsNet

MARCH 4, 2020

A planner's best tactic to get speaker ideas might just be reaching out to colleagues and contacts. In a survey released this year by Jay Baer, SpeakInc, and Michelle Joyce Speakers, planners were asked how they chose speakers. will boost your budget by bringing your attendees back next year,” she says.

Speakers 64

Speakers Vendor Sponsors Advertising 64

Convene by PCMA

FEBRUARY 16, 2024

Making sure attendees use the event app you’ve created requires your organization to market the app before your event takes place. Your organization has created an event app that will seamlessly integrate with the in-person experience — but how do you encourage attendees to use it? Show off its features. Keep engagement strong.

Event Apps 111

Event Apps Marketing Marketing Registration 111

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Airtable is an excellent resource for event managers who need to track attendees, press releases, or marketing materials. As an event planner, you’re juggling a dozen or more balls. There must be an easier way, right? Is totally free.

Event Planning 222

Event Planning Vendor Sponsors Events 222

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

Event Technology 69

Event Technology Platform Technology Technology 69

Smart Meetings

MAY 31, 2022

What : New product being built into eventScribe allows event organizers to scan attendee badges on existing Android or iOS to capture and analyze information quickly. How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace.

Meeting 231

Meeting Platform Vendor Networking 231

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. When designed and executed correctly, an event website can attract more attendees, increase engagement and participation, and ultimately lead to a more successful event.

Website 130

Website Online Social Media Registration 130

Smart Meetings

MAY 31, 2022

For sure, there are a significant percentage of meeting attendees that can’t wait to participate in person; but organizers and planners found out during the first several months of 2022 that a sizable audience of previous attendees were more than happy to participate virtually. Continue to train staff on hybrid meeting planning.

Meeting 300

Meeting Social Media Trade Show Technology 300

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Virtual attendees were able to see the general sessions and the main education rooms.

Logistics 274

Logistics Vendor Education Trade Show 274

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Social Tables

JUNE 29, 2023

Will the event require sponsors? Operations Manager: An event operations manager oversees vendor communication. Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. Are you selling tickets to the event?

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Endless Events

AUGUST 15, 2018

Although the content of the conference is what should take center-stage, sometimes attendees need a helping hand to get over the line and engage with what’s being said. For instance, the on-stage branding should serve to remind attendees why they are there. Remember, this applies to the branding of event sponsors as well.

Conference 391

Conference Vendor Production Speakers 391

Bizzaboo

FEBRUARY 20, 2023

Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g.,

Conference 98

Conference Sponsors Virtual Events Speakers 98

MeetingsNet

NOVEMBER 8, 2022

. • Rather than group shuttles, ask attendees to use ride-share services like Uber to get themselves from the airport to the hotel or from the hotel to off-site venues. Arrange for a discount code with the ride-share company and send the code to attendees ahead of the event. Try getting a sponsor for this. •

Transportation 95

Transportation Sponsors Vendor Venue 95

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% of attendees say they expect in-person conferences to use modern technology (e.g. Event planners used to draft the attendee list contact by contact.

Event Technology 105

Event Technology Technology Technology Registration 105

Eventtia

JUNE 8, 2023

Every type of event requires a unique set of skills and know-how that will help you to mitigate the chaos and run smooth, engaging events for your attendees. The term covers project management across every aspect of an event, which can be anything from finding speakers to sending out post-event surveys. How many attendees can I expect?

Management 109

Management Logistics Events Speakers 109

Endless Events

JULY 26, 2018

The ‘why’ is the reason or purpose for the event, and also includes the intended outcome for both the brand and the attendees. How to enhance attendees’ connection with the purpose. Like most aspects of your event planning journey, attendee profiles provide the foundation for success. Decide on meaningful speakers.

Speakers 185

Speakers Audience Sustainability Events 185

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Ineffective Marketing and Promotion An event cannot succeed without attendees; people won’t come if they don’t know about the event or aren’t sufficiently persuaded of its value.

Logistics 103

Logistics Events Event Planning Advertising 103

Stova

JUNE 22, 2023

But attendees’ expectations have changed a lot during the past few years. It can be about connections among stakeholders or between attendees and your brand. As a result, attendees became more tech-savvy. Attendees today are more sophisticated and have higher expectations for audience engagement.

Attendee 52

Attendee Audience Social Media Networking 52

Eventtia

MAY 11, 2022

By following these steps, you’ll be able to consistently organize a successful event and attract more attendees in no time. Details of attendees: the number of attendees for your event will also determine the size of the venue you need. Speaker session. Without further ado, let us begin: Step 1: Define SMART Goals.

Event Planning 123

Event Planning Sponsors Registration Events 123

Bizzaboo

SEPTEMBER 20, 2023

Now more than ever, sustainability is top of mind for event planners because it’s a top priority for event attendees. It doesn’t matter if you’re hosting a team summit, client meet-and-greet, or large trade show — attendees want to participate in events prioritizing a safe, healthy planet. 1 priority, and 31.2%

Sustainability 105

Sustainability Management Transportation Events 105

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. with more than 500 attendees), then ideally, you should start this first phase at least four months in advance, and ideally six months in advance or more.

Sponsors 62

Sponsors Social Media Registration Events 62

Eventtia

JUNE 2, 2023

Then, imagine planning a massive concert with a big-name DJ as the headliner and 100,000 attendees. more than 500 attendees), then realistically you should start planning the event at least four months in advance, with six months in advance being a more ideal timeframe. Can you imagine the headache?

Organization 91

Organization Social Media Insurance Events 91

Endless Events

JANUARY 10, 2022

It’s all about bringing the event to more of your attendees, to those who are unable or unwilling to travel. “Bringing your events into a community allows for all of your attendees, sponsors, or vendors to play a bigger storyline in your overall event strategy. ” “I agree,” says Will.

Platform 317

Platform Events Trends Attendee 317

Bizzaboo

NOVEMBER 28, 2022

of their marketing program budget to hosted and sponsored events. . Event content tools : agenda builder and editor, session registration management, and speaker portals. Networking tools : 1:1 messaging, community search and navigation, and the ability to book meetings with all attendees. Not sure you need event technology?

Event Technology 98

Event Technology Technology Technology Registration 98

Social Tables

DECEMBER 1, 2021

Attract attendees by making a good first impression. Set communication expectations with the audience and commit to them in order to start building pre-event trust with attendees. Add co-hosts who have a large audience already, such as artists, speakers, business owners, or other event partners. and then invite, invite, invite!

Promotion 88

Promotion Social Media Vendor Audience 88

Bizzaboo

NOVEMBER 7, 2022

PCMA research uncovered similar findings: One of two event planners planned hybrid events so attendees could attend according to their preferences. After several years of avoiding in-person events or only attending virtual events, attendees are ready for the evolution of events. Attendee satisfaction. Attendee engagement.

Social Media 98

Social Media Registration Sponsors Events 98

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. When shared with stakeholders – sponsors, partners, or team members – a detailed budget clarifies the event’s financial landscape.

Vendor 117

Vendor Events Venue Entertainment 117

Endless Events

JUNE 6, 2018

Adding conference event apps to your next event will create accessibility with content, notifications, feedback, and everything else you will need to communicate with your attendees. A great app will also allow you to track your ROI and monetize sponsors. Plus, they’re easy to use for both you and your attendees. Let’s jump in.

Event Apps 184

Event Apps Conference Sponsors Audience 184

Bizzaboo

SEPTEMBER 29, 2022

It doesn’t matter if you’re hosting a team summit, client meet-and-greet, or large trade show — attendees want to participate in events prioritizing a safe, healthy planet. Evaluate your existing practices and attendee feedback. ? Ensure the vendors you work with use sustainable sourcing and delivery practices. . ?

Event Planning 111

Event Planning Sustainability Events Virtual Events 111

Smart Meetings

MARCH 30, 2023

The day involved a sponsor showcase; educational presentation by Kyle Jordan, director of meetings for Informs; and a networking reception. It’s an opportunity for us to let meeting and event planners know that The Beach is ready to host their attendees.”

Panel 214

Panel Financial Services Government Education 214

Bizzaboo

FEBRUARY 20, 2023

Create event attendee personas to better understand them. ☐ Set audience goals for attendees. ☐ Set ticket prices for virtual vs. in-person attendees. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g.,

Conference 52

Conference Sponsors Virtual Events Speakers 52

Eventtia

DECEMBER 30, 2022

At the first glance it’s fairly obvious: get more attendees to register for our event, but we can be more specific. As with any other marketing efforts, the secret here is how well you understand your target attendees. Valuable content to attract potential attendees. Photos and videos from speakers/talents.

Social Media 91

Social Media Promotion Media Registration 91

Social Tables

APRIL 22, 2019

Six months might be a long timeline for relatively simple events; 12 months might be appropriate for a large-scale event with thousands of attendees. Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Endless Events

OCTOBER 26, 2018

Events are all about creating connections—connections between attendees, connections between an organization and its members, connections between a brand and its audience. We’re not here to hate on cocktail mixers, we just think there’s a better way to connect your attendees. And is it even memorable? But the thing is.

Networking 317

Networking Events Conference Attendee 317

Endless Events

MAY 10, 2018

How do you find the right speakers? How many attendees will you invite? From securing sponsors to organizing the AV and production needs, the planning process seems endless. Every element of the event should come together to create a positive experience for the attendees. When will your speakers come on?

Venue 246

Venue Conference Entertainment Audience 246

Skift Meetings

JUNE 30, 2022

More than 35,000 attendees from 130 countries involved in the global tech ecosystem gathered in Toronto at the Enercare Centre for Collision , a Web Summit event. The Collision 2019 app developed served as a ticket, networking interface, and schedule for on-site attendees. Intentional Event Design. Not Everything Went to Plan.

Conference 80

Conference Networking Vendor Attendee 80

Bizzaboo

JUNE 4, 2023

By tracking attendee data, you can gain valuable insights into your audience, identify areas of improvement, and make better decisions about future events. Attendance tracking software is purpose-built technology to help event teams understand the attendee experience and journey.

Registration 52

Registration Automation Vendor Attendee 52