Smart Meetings

JULY 7, 2022

Gun violence in the United States is, unfortunately, a reality every event planner must confront. The burden is on planners to make attendees feel safe and secure. The burden is on planners to make attendees feel safe and secure. Read More : Pandemic Advisory Group Offers Resources to Planners. Train for the Worst Case.

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Training Venue Seminar Regulations 290

Smart Meetings

FEBRUARY 16, 2024

While it began as an eco-conscious tea company with aims to support farmers around the world, soon after its start she recognized the widespread awareness of wellness and began to transition her company’s model to incorporate somatic breathwork: a breathing technique that regulates the nervous system. What does that look like?

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Meeting Regulations Speakers Planner 236

Traveler's Q

MARCH 2, 2023

Choose the venue that is best suited to help you achieve whatever your goal is Write a blurb here referencing our article about “Everything You Need To Know To Plan A Successful Event” → Decide on the activities that will occur at the event Are you going to be doing any team building exercises? Consider the reputation of the venue (reviews?

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Venue Insurance Audience Events 100

ADMEI

DECEMBER 13, 2023

Consider the following categories of potential risks in your event planning: Regulations : Are there local or federal regulations that may impact an aspect of your event? Will travel routes be affected? Contracts : Are your contracts with venues and vendors solid? Do your vendors and venues have emergency plans?

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Management Destination Management Vendor Contracts 207

Bizzaboo

SEPTEMBER 1, 2023

Choosing the right venue is crucial for event success. Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. of attendees said conference venues can make or break their experience.

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Venue Booking Conference Vendor 93

Convene by PCMA

APRIL 23, 2023

Typically, Bahnfleth finds himself unimpressed with the indoor environments at the hotels and venues he frequents for academic conferences, including the air quality. that would most likely mean states and municipalities would adopt and enforce those regulations. Bahnfleth, Ph.D., But he thinks that may soon change. In the U.S.,

Planner 98

Planner Regulations Consulting Venue 98

Smart Meetings

JUNE 4, 2021

As Anh Nguyen, head of community engagement at the serendipitous networking platform twine pointed out in her guest post, “ Jury, Judge or…Event Planner ?” As event planners, we’ve always taken responsibility for the safety and security of our attendees while they were in our care. was an early question. TheEventVaxDebate.

Contracts 264

Contracts Contracts Regulations Events 264

Smart Meetings

APRIL 27, 2023

Fortunately, with good planning and collaboration with venue staff, you can assemble the right food for the right attendee at the right time without budget overruns. However, experienced event planners who have catered to specialty food requests find increased costs associated with this demand. food allergy) or nice to have.

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Meeting Social Media Regulations Attendee 246

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. They could also receive a ticket or risk ruining strong relationships with other venues.

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Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

MAY 6, 2022

The most recent seasons have taught us that venues with the ability to quickly adapt to their environment and their experiential offerings were the most resilient in a time of peak uncertainty. Having a clean venue is an element that contributes to the atmosphere and attractiveness of an event. Superb Sanitation Measures.

Event Planning 317

Event Planning Contracts Contracts Communications 317

Gavel International

FEBRUARY 12, 2024

It also explores post-audit actions, compliance challenges, and the key takeaways that every professional meeting planner should remember. They are essential to meeting planners for several reasons: Risk Identification: Audits help identify potential risks and vulnerabilities while planning, setting up, and managing an event.

Regulations 52

Regulations Meeting Planner Corporate Meeting 52

Smart Meetings

DECEMBER 5, 2023

Understanding the accessibility of the venue is crucial. Laws governing public and private roads are extremely complex, meaning traffic control specialists must receive ongoing training and education to remain compliant with these regulations. Find Parking Solutions Where will traffic enter? What permits are required?

Management 237

Management Transportation Preparation Training 237

Smart Meetings

DECEMBER 3, 2018

The impact and importance of meetings for medical and pharmaceutical industry attendees is not only increasing, but the complexity of the events and what is expected of planners is more demanding as well, according to a new report from American Express Meetings & Events and a survey conducted by Smart Meetings.

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Meeting Medical Meetings Regulations Location 245

Smart Meetings

APRIL 4, 2023

Force Majeure clause and employment classifications changes coming for MPs The legal nuances of meeting planning can be a bit overwhelming even for the seasoned planners. Department of Labor is updating regulations about when a worker should be classified as an employee and when they qualify as an independent contractor.

Contracts 244

Contracts Contracts Meeting Government 244

The MICE Blog

MAY 2, 2022

Event planners who have been out of work for two years can now be back on the road doing what they love and taking their creativity to the next level. Further, it seems that networking is extremely important so we need to make sure, as event planners, that we give ample time for the people that are coming together now after two years.

Regulations 130

Regulations Networking Audience Contracts 130

Tembusu Events and Communications

DECEMBER 21, 2021

Event planners in Singapore have to take precaution of the new regulation of Safe Management Measure (SMMs) for the Stabilisation Phase. Key updates for MICE event planners. Include Event Organisers but exclude premises staff at third party venues. Enforcement of Measures for Event Planners Singapore.

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Planner Management Virtual Events Regulations 52

Endless Events

JUNE 15, 2023

Catalyzed by a recent Tech Crunch headline about a General Data Protection Regulation (GDPR) violation at Mobile World Congress (MWC), Will, Nick, and Dustin tackle attendee data in today’s episode. Regulating Event Attendee Data Moving Forward In the case of the MWC event, MWC itself received the fine. It’s a tricky tightrope to walk.

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Attendee Regulations B2B Contracts 156

Social Tables

NOVEMBER 15, 2016

When it came to challenges facing event planners, we asked: “What’s the biggest change you’ve seen since you started working in our industry?”. In Social Tables’ latest trend report, 35% of planners we surveyed told us that the arrival of event technology has made the most noticeable impact on the industry. Try Social Tables today.

Planner 122

Planner Regulations Sponsors Technology 122

Smart Meetings

APRIL 27, 2021

The organization says planners of in-person events should promote healthy behaviors among attendees and prepare for the possibility of infection. Those who have not been vaccinated should continue to wear a face mask. The CDC still advises meeting professionals to avoid large gatherings when possible. To date, more than half of U.S.

Regulations 264

Regulations Planner Preparation Promotion 264

Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Avoid the use of the word “all” in place of “any” when referring to obligations or commitments you made with the venue. “If

Contracts 195

Contracts Contracts Insurance Government 195

Smart Meetings

JULY 7, 2021

The answer will always be ‘it depends,’” Ty Sheaks, attorney, author and faculty legal advisor to International Association of Venue Managers, began the latest Smart Meetings webinar, Post-Pandemic Contract Clauses You Need to Know. If you need legal advice, please consult with a legal advisor. post-pandemic clauses. But not in all cases.”

Contracts 264

Contracts Contracts Regulations Government 264

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. Partner with a company that’s taken the time to form positive relationships with venues and vendors of all kinds. Chances are, you’re working with a DMC because you’re looking for an expert in your chosen locale.

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Destination Management Vendor Site Selection Entertainment 220

Gavel International

FEBRUARY 26, 2024

That information is protected by privacy regulations and laws, making transparency essential. Meeting planners should seize this opportunity by making check-in meaningful for attendees. Looking for a polished meeting planner to set up your offsite, in-person corporate meeting or event?

Planner 52

Planner Meeting Vendor Culture 52

Endless Events

MAY 19, 2020

In our 2020 event trends survey, 47% of event planners believed tailored break out session paths would be the biggest personalization trend for events in 2020. This is a win-win for both attendees and planners. As planners we are responsible for the impact our events have on the earth. Tailored Break Out Session Paths .

Virtual Events 334

Virtual Events Trends Events Communications 334

Blue Spark Event Design

FEBRUARY 16, 2024

This includes mounting, suspending, and positioning various components such as speakers, projectors, screens, lighting fixtures, cameras, microphones, and other AV equipment in a venue or space. Want a professional planner to help you through the AV process? Want a professional planner to help you through the AV process?

Insurance 52

Insurance Regulations Certification Venue 52

Endless Events

NOVEMBER 15, 2019

In our 2020 event trends survey, 47% of event planners believed tailored break out session paths would be the biggest personalization trend for events in 2020. This is a win-win for both attendees and planners. As planners we are responsible for the impact our events have on the earth. Tailored Break Out Session Paths .

Trends 314

Trends Events Planner Communications 314

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. If a hotel or venue cancels, it can derail an entire event. Likewise, there is always the question of what compensation the venue expects.

Preparation 164

Preparation Management Contracts Contracts 164

Social Tables

DECEMBER 28, 2023

In the fast-paced world of event planning, seizing the attention of your attendees requires more than just an ordinary venue—it demands an experience that transcends the mundane. Enter: stadium events, where the grandeur of these iconic venues becomes the canvas for unforgettable gatherings. What defines a stadium event?

Events 78

Events Venue Panel Sports 78

Smart Meetings

MAY 19, 2022

What It Means for Meeting Planners. Bottom Line for Meeting Planners. While the culture of masking has changed, state regulations will revert to mandates if hospitalizations rise beyond acceptable levels. Compared to Q1 2021, the number of hotel rooms sold during this last quarter grew by 31.4%. Best (and Cheapest) U.S.

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Travel Travel Transportation Tourism 130

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. They will also know which venues and providers are still operating locally, given the significant changes during the last year”.

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Proposal Contracts Contracts Destination Management 182

Endless Events

OCTOBER 5, 2021

Planning a safe event is by no means something that is new in the world of event planners, but it has definitely gained new meaning in the last 18 months. Event safety’s become a thing that event planners have to deal with, especially at in-person events.” So, what would his final advice to an event planner be?

Events 317

Events Planner Regulations Certification 317

MPI

JANUARY 2, 2024

Be sure and inquire with your venues about established carbon measurement tools, such as Marriott International’s Meeting Impact Report, enabling you to calculate carbon offset, energy savings, water conservation, food waste reduction, and trash reduction. And now regulation is happening and we must measure.

Regulations 52

Regulations Sustainability Events Trade Show 52

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations.

Proposal 162

Proposal Contracts Contracts Logistics 162

Endless Events

JUNE 29, 2020

It will take a combined effort in order to restart the event industry, both from the planners and venues, in order to begin hosting in-person events again. Venues will have to mainly focus on key areas to provide a safe environment for event attendees by leveraging contactless solutions. . Post-Pandemic Events: Where to start?

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Events Advertising Technology Technology 327

Smart Meetings

SEPTEMBER 28, 2022

And this is an important detail for event planners seeking to host an event in the vibrant, palm tree-laden island city while utilizing some of Miami’s meeting venues such as the Miami Beach Convention center. Read More: Epic Lessons from an Only-in-Miami Experience.

Contracts 241

Contracts Contracts Planner Venue 241

Best Corporate Events

SEPTEMBER 28, 2021

The result is a chaotic, volatile environment in which meeting and event planners are struggling to optimally balance their meeting objectives with attendee preferences and safety, constantly changing guidance from the CDC, and local government rules restrictions. What are planners to do? The venue also matters. Hybrid Events.

Virtual Events 78

Virtual Events Regulations Technology Technology 78

Convene by PCMA

MARCH 17, 2022

The unpredictable nature of the pandemic has forced short timeframes on planners to make decisions to hold, postpone, or cancel their in-person events and caused both organizers and their partners to work harder and more collaboratively to renegotiate existing — and negotiate future — contracts. But you need to be specific. Grimes, Esq.

Contracts 105

Contracts Contracts Regulations Government 105