Social Tables

JANUARY 17, 2018

Keeping all of those details in your head will result in constant mental chaos and present unnerving stress on event day. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. The event budget isn’t a checklist line item that can simply be marked off.

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Event Planning Logistics Vendor Social Media 137

Endless Events

JULY 26, 2019

These questions will guide you through all of the choices you need to make the best event WiFi experience possible and set your WiFi providers up for success. . No different from anything else in event planning, to have the best event wifi you need to know your audience. Are they planning to have presentations?

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Vendor Venue Events Contracts 282

Endless Events

APRIL 12, 2019

Some of these event AV mistakes will cause a minor annoyance, others can completely ruin your event, check out the list below to make sure you avoid these pitfalls at your next event. Planning an event? Watch our free webinar How To Avoid An Event AV Disaster. #15. Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Eventtia

OCTOBER 20, 2023

This proactive oversight prevents overspending and helps maintain financial health throughout the event planning and execution phases. Prioritization Not all aspects of an event hold equal importance. Some elements are critical to the event’s success, while others, though desirable, may not be necessary.

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Vendor Events Venue Entertainment 117

Endless Events

OCTOBER 12, 2018

It helps you gain a new audience who might not have heard of your event before or who couldn’t make it. Live streaming allows attendees to share the event with friends and co-workers who might enjoy it, which expands your reach. A live stream can also be enticing for speakers because it allows them to reach a larger group of people.

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Remote Vendor Audience Events 298

Eventtia

APRIL 18, 2022

By following this checklist, you can be sure to remember all the details necessary for a successful event, as well as keep track of the timelines surrounding the event planning process. Complete Checklist to Hosting an Event. Phase 1: Planning and Preparation. Sign contract with venue and vendors.

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Sponsors Social Media Registration Events 62

Eventtia

JUNE 2, 2023

Planning an event is difficult. Event planning and organizing a fairly small meeting involving just five participants can be quite a challenge, especially if this is your first time. Then, imagine planning a massive concert with a big-name DJ as the headliner and 100,000 attendees. Can you imagine the headache?

Organization 91

Organization Social Media Insurance Events 91

Social Tables

DECEMBER 27, 2022

Who will pay venue and vendor deposits? High school reunion planning committees typically sell tickets to cover the cost of the event. For example, if you were to charge $75 per ticket, selling 120 tickets would provide the planning committee with $9,000 to fund the event. Book vendor services for the reunion.

Vendor 78

Vendor Booking Venue Registration 78

Bizzaboo

JULY 30, 2023

This article will help you tick off one of the most crucial items on your event planning checklist by showing you how to find the right venue for your next event. Step 1: Define Your Event’s Venue Needs You can’t pick a venue without defining your event’s needs. What type of event is it?

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

JUNE 27, 2022

As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. What is risk management in event planning?

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Management Automation Communications Communications 97

Eventtia

MAY 16, 2022

The most basic type of event insurance is general liability , which is designed to protect the event organizer and all other insured parties for any accidents within the realm of the venue and any vendors involved in the event that is outside the control of the event organizer. Why Do You Need Event Insurance?

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Insurance Vendor Certification Events 62

Blue Spark Event Design

SEPTEMBER 14, 2021

They can provide house sound, which is sound through built in speakers in the ceiling or walls. The audio-visual costs can be billed through the master account at the hotel, so an additional contract is not needed. This way, you have the luxury of deciding what is best for your client when you start planning.

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Benefits Contracts Contracts Speakers 52

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. But if you neglect to also spend a few minutes examining your special events insurance needs, you may be setting you and your organization up for legal trouble. Think of your insurance as layers of protection.

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Insurance Planner Conference Automotive 52

Bizzaboo

AUGUST 30, 2023

Event planning is both an art and a science. In this article, we’ve rounded up some of the most powerful event planning tips to help you save time, reduce stress, and deliver an exceptional experience to your attendees. Curious about how to set objectives and long-term event goals?

Event Planning 95

Event Planning Vendor Events Automation 95

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. You have to hope things arrive in time, you’re not always using your own vendors, and so forth. What’s a lesson that you’ve learned?

Vendor 40

Vendor Registration Trade Show Logistics 40

Eventtia

OCTOBER 20, 2022

Planning an event can be overwhelming with all the different moving parts and challenges. In this guide, we’ll share an event planning template you can use to easily plan your next event. Event Planning Template: Checklist and Timeline. Securing event sponsorships.

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Meeting Tomorrow

SEPTEMBER 16, 2019

They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year. They’re about to make your life a whole lot easier by knowing your event inside and out. One go-to crew for all your event needs. ” Corporate event planning is kinda like that.

Rehearsal 77

Rehearsal Venue Contracts Contracts 77

Bizzaboo

MARCH 26, 2020

The much beloved festival that plays host to tracks around technology, music, and education bravely insisted on proceeding with the event in the face of COVID-19 concerns—even after speakers started pulling out and a petition calling for the cancellation of the event started to go viral.

Sponsors 82

Sponsors Events Vendor Registration 82

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Types of Event Management Software Event planning solutions take multiple forms, catering to different needs and requirements.

Management 117

Management Registration Vendor Automation 117

Meeting Tomorrow

SEPTEMBER 16, 2019

They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year. They’re about to make your life a whole lot easier by knowing your event inside and out. One go-to crew for all your event needs. ” Corporate event planning is kinda like that.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

Eventtia

OCTOBER 10, 2023

On the other hand, event management software offers a holistic approach to event coordination. It covers every aspect of event planning , from building landing pages and creating event agendas to streamlining networking and gathering post-event feedback.

Registration 118

Registration Online Automation Platform 118

Eventtia

NOVEMBER 10, 2023

This guide aims to simplify the process by offering a step-by-step framework on how to identify the event planning platform that meets your requirements. Types of Event Management Software Event planning solutions take multiple forms, catering to different needs and requirements.

Management 96

Management Registration Vendor Events 96

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Event planning within a budget is no small task, so it’s no surprise that a question we’re often asked is “how can I save money on event AV?” Anything after the contract is begging.”.

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Contracts Contracts Events Vendor 204

Social Tables

OCTOBER 5, 2022

Strive to send out event invitations quickly, however, as numerous parties and other events will likely be taking place in your area around the same time. Step 6: Book event vendors, suppliers, and on-site entertainment. Halloween is an exciting, but busy season for professionals in the events industry.

Vendor 29

Vendor Venue Entertainment Booking 29

Social Tables

OCTOBER 5, 2023

In this article, we’ll delve into the cutting-edge and up-and-coming event technology options that are reshaping the industry and catering to the diverse needs of event planners, venues, and attendees alike. It tackles everything from event planning, task allocation, and progress tracking. Vendor Marketplace.

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Event Technology Technology Technology Vendor 88

Bizzaboo

SEPTEMBER 1, 2023

Are any traffic patterns or road construction projects affecting accessibility during the event dates? Is the venue in a busy or noisy neighborhood that could affect event proceedings? Are there any restrictions or regulations in the area that may affect event planning? Is there a separate green room space for talent?

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Venue Booking Conference Vendor 93

Bizzaboo

MARCH 4, 2020

Event marketers are no strangers to last-minute changes and crises. These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus.

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Conference Speakers Vendor Events 128

Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. Before we dive into more technical details about event AV costs , we have to talk about AV companies in general. A crucial step in building a successful event is working with the best. Event planning within a budget is no small task.

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Events Vendor Technology Technology 308

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. Knowing your budget will allow your vendor to make suggestions that will work best for your goals and your budget. Before signing any contracts make sure your quote is final.

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Vendor Events Preparation Venue 267

Convene by PCMA

AUGUST 4, 2023

Budget Management Realistically aligning event budgets with current costs is a must in today’s economic climate, and CM’s consolidated resources and purchasing power can go a long way toward maximizing ROI.

Management 52

Management Logistics Site Selection Vendor 52

Bizzaboo

OCTOBER 16, 2023

Understanding the Basics of Event Budgeting Budgeting is the backbone of any event, ensuring that every element comes together seamlessly. 12 Key Considerations for Your Event Budget Let’s have a look at the list of the core elements involved in corporate event budgeting: Venue: The choice of venues influences cost significantly.

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B2B Speakers Sustainability Events 52

Stova

MARCH 17, 2023

At the end of this guide, you should be able to use these tactics no matter what industry you are in or the type of events that you plan to create a holistic approach to event management. That’s why every corporate event planner needs a planning budget. There’s simply so much to consider and prepare.

Events 40

Events Social Media Automation Planner 40

Social Tables

JANUARY 25, 2017

If you have something to say or an idea for a part of the event, it’s important to be open and honest about it. Events involve a lot of missing pieces and, if you need something, it has to be known or else it could get overlooked. Events involve a lot of moving parts, if you need something, it has to be made known. Be Patient.

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Vendor Contracts Contracts Events 100

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Here’s what to do next to plan a simple wedding! The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses. Throw an engagement party.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Social Tables

NOVEMBER 16, 2023

Microphones, speakers, and other audio-visual equipment may also be available. Superior service When booking an event at a restaurant, patrons expect excellent service. Efficiency Booking a party package can streamline the entire event planning process.

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Venue Rehearsal Social Media Booking 78

Social Tables

APRIL 17, 2019

At the end of the day, it’s the stats that bring us all together, open up new conversations, and spur collaboration, that have the biggest and most holistic impact on our events. You can even download a free copy of these simple event statistics to reference anytime. Explore simple event planning statistics you need to know.

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Proposal Communications Communications Planner 149

Endless Events

MARCH 13, 2019

” “Well, we had two speakers to cover 2,000 people.” This is a really easy question for you to ask, but it’s something that usually gets brought up until the end of the contract phase of the event. But then also sometimes, for example, we’ve had it where a client will say, “Yeah.

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