Smart Meetings

JUNE 2, 2023

6 steps to finding the right event tech vendors and product Finding the right event tech can be a long, tedious process. The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. She suggested utilizing free trial periods and asking vendors to build out your event as a sample.

Meeting 242

Meeting Vendor Planner Events 242

ITA Group

JANUARY 28, 2022

Event Management. Partner With Event Management Experts. Managing Your Event Just Got Easier. Budget management. Timeline management. Communication planning, management and execution. Registration build and management. Mobile build and management. Vendor and speaker coordination.

Management 52

Management Automotive Contracts Contracts 52

Bizzaboo

JUNE 27, 2022

As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. What is risk management in event planning? Communicate Changes As They Happen.

Management 97

Management Automation Communications Communications 97

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Budget mismanagement Events can quickly become financial burdens when budgets are not properly managed.

Logistics 103

Logistics Events Event Planning Advertising 103

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Clear Communication Budgets are not just internal tools; they are communication devices.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

APRIL 20, 2023

Take advantage of free event planning software that makes it easy to communicate event updates. Other free event management software systems include: Wild Apricot Planning Pod Slack Slido Ticket Tailor InEvent 7. Using a comprehensive check-in app to track attendees and communicate with event crew. Complicated vendor setup.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Meet with the stakeholders and higher management to find out what they’re trying to accomplish and how they view success.

Management 40

Management Meeting Vendor Registration 40

Traveler's Q

FEBRUARY 8, 2024

Expert Advice on Budget Management and Selecting the Best Vendors Creating a bespoke wedding doesn’t have to break the bank. When choosing vendors, do your research and read reviews from past clients. Don’t be afraid to ask for references and portfolios, and make sure to clarify payment schedules and contract terms.

Vendor 130

Vendor Trends Venue Planner 130

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Airtable is an excellent resource for event managers who need to track attendees, press releases, or marketing materials. Includes everything you need for event management on the free plan. There must be an easier way, right?

Event Planning 222

Event Planning Vendor Sponsors Events 222

Social Tables

JUNE 29, 2023

Assemble a dream event planning team Planning a nonprofit event can be a monumental undertaking, requiring detailed organization and task management to run smoothly. Communications Manager: The communications manager is in charge of marketing for the event.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Traveler's Q

APRIL 3, 2023

Over-the-top venues can often be counterproductive when catering to corporate events as they require more resources and management to make sure everything runs smoothly. When booking ahead of time, be sure to read the contract thoroughly and understand when payment deadlines and cancellation policies take effect.

Organization 130

Organization Contracts Contracts Events 130

Endless Events

APRIL 12, 2019

Managing the many moving parts in an event can often be stressful and certain components can be neglected or forgotten. Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Forgetting To Communicate Event Changes.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Convene by PCMA

AUGUST 13, 2021

4 Risk Management Questions for Meeting Hosts. As you develop your plan, consider these four difficult questions and how to incorporate your responses in your risk-management planning: Will our preventive measures align with health authority guidelines or will we invest in extra precautions? Others may see them as an inconvenience.

Planner 105

Planner Communications Communications Publishing 105

Convene by PCMA

JULY 27, 2022

The meeting rooms you contracted for may have been double booked. Overloaded Account and Project Managers. Ask your vendors what contingency plans they have to ensure full staffing. Dave Lutz, CMP, is managing director of Velvet Chainsaw Consulting. Space Conflicts. There were many re-bookings during the pandemic.

Organization 105

Organization Rehearsal Preparation Contracts 105

MeetingsNet

JULY 9, 2021

During Professional Convention Management Association’s annual meeting known as EduCon, held July 7-9 in Phoenix as well as online, one session that drew an unexpectedly large number of longtime planners was titled “Settling and Scaling Budgets in an Uncertain Landscape.”.

Vendor 105

Vendor Planner Events Communications 105

Social Tables

JANUARY 30, 2017

From the beginning, be sure you are setting expectations for all vendors that will be working the event. The lines of communication should be worked out from the moment the contract is signed in order to keep everyone on the same page. How do you manage events across multiple days? Oh, and have some fun with it too.

Management 90

Management Logistics Preparation Events 90

Eventtia

JULY 24, 2023

With the rise of robust event management platforms, retail companies can now create immersive experiences and host events , gather valuable data, and ensure positive brand-associated memories for attendees and customers. It’s crucial to balance the solution’s capabilities and the budget allocated for event management.

Retail 62

Retail Vendor Platform Logistics 62

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 258

Attendee Airlines Tourism Tourism 258

Social Tables

AUGUST 10, 2023

They work with clients to determine the vision for the event, choose vendors, create a budget, and ensure that everything runs smoothly on the day of the event. Event planners may also be responsible for managing vendors, coordinating with staff, and ensuring that everything runs smoothly on the day of the event. Hourly Rate.

Planner 78

Planner Certification Trade Show Vendor 78

Blue Spark Event Design

APRIL 22, 2022

Once you have your overall theme in place and your event flow is well designed, reach out to your trusted partners and vendors to complete your vision. Finding quality, trusted vendors who love what they do and who can complete your vision can be difficult. Custom event décor pieces are best communicated through renderings.

Event Design 52

Event Design Vendor Preparation Events 52

ITA Group

JANUARY 17, 2022

ITA Group’s sponsorship team has decades of experience managing sponsors and designing unique opportunities for brand exposure, revenue growth, attendee interactions and more. Outreach and communications campaign. List build and management. Management. Communication and pre-event logistics webinar. Get Started.

Sponsors 52

Sponsors Events Logistics Communications 52

Alcor Mice

MAY 5, 2021

It goes above planning and combines management with creative and technical production with the purpose of creating a unique and memorable event experience for your clients. Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best. Who Are Involved?

Production 52

Production Contracts Contracts Vendor 52

Eventtia

OCTOBER 10, 2023

Online registration software is a cloud-based solution that allows organizers to manage the entire event registration process from start to finish. It offers a user-friendly interface for attendees to easily register for events, providing organizers tools to track registrations, collect payments, manage attendee data, and generate reports.

Registration 118

Registration Online Automation Platform 118

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Negotiate contract terms: Before signing any contracts, consider negotiating the terms with the venue. When is your event? Get everything in writing.

Venue 52

Venue B2B Proposal Contracts 52

Open Destinations

MAY 22, 2023

Inconsistent process management will often lead to delays and potential lost revenue opportunities. Travel outsourcing takes away the strain of contract loading, leaving your teams to ensure that they are reacting to any changes and important updates. 6) Difficultly keeping healthy supplier relations It’s no mystery.

Travel 52

Travel Travel Training Contracts 52

Open Destinations

MAY 22, 2023

Inconsistent process management will often lead to delays and potential lost revenue opportunities. Travel outsourcing takes away the strain of contract loading, leaving your teams to ensure that they are reacting to any changes and important updates. 6) Difficultly keeping healthy supplier relations It’s no mystery.

Travel 52

Travel Travel Training Contracts 52

Social Tables

APRIL 22, 2019

Event timelines — a sequence of events at defined dates — are often used for project management. Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. It takes careful planning to pay deposits on time and keep track of contracts. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Social Tables

DECEMBER 27, 2022

We show you how to break humongous tasks into bite-sized, manageable pieces as we explain how to plan a high school reunion from start to finish. Who will pay venue and vendor deposits? Book vendor services for the reunion. Many event vendors require a down payment or deposit to secure their services. We can help.

Vendor 78

Vendor Booking Venue Registration 78

Eventtia

APRIL 18, 2022

After this checklist, we’ll also share some of the most important event planning and management best practices, so you can use them to make the most of this checklist. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Event management solution.

Sponsors 62

Sponsors Social Media Registration Events 62

Smart Meetings

OCTOBER 12, 2022

An expanded exposition floor at Mandalay Bay Convention Center was brimming with activity Tuesday as an estimated 10,000 people flowed through hosted buyer appointments, education sessions and nearly 400 booths representing more than 180 countries, venues, technology vendors and suppliers. And almost a third were new since 2021.

Attendee 130

Attendee Airlines Tourism Tourism 130

Stova

MAY 25, 2023

Manage your bids. Track bid evolution, concessions offered, and all communications in one place. Manage your budget. Plus, you can save time, better manage your (shifting) budget, and easily share details transparently with stakeholders, clients, and partners. Inquire about restrictions on vendors.

Venue 52

Venue Planner Contracts Contracts 52

Endless Events

FEBRUARY 7, 2019

No matter if you’re managing multiple tasks related to an event, keeping your team in order, or communicating with clients, you’ll likely use a digital project management tool. These cover everything from general task management tools to programs with specific event planning functionality. Forget the pen and paper.

Planner 396

Planner Management Events Automation 396

Bizzaboo

APRIL 27, 2023

Read on to learn about the most popular event planning courses, event management courses, event planning certifications, and more to turn your passion for gatherings into a lifetime career you’ll love. Becoming a certified event manager is not only relevant for the private sector but the public sector as well. Learn more: CMP 2.

Certification 98

Certification Event Planning Trade Show Planner 98

Eventtia

NOVEMBER 10, 2023

Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. However, with the great variety of options, choosing the right event management software can feel overwhelming.

Management 117

Management Registration Vendor Automation 117

MeetingsNet

SEPTEMBER 10, 2021

Starting one week before the event was to kick off, though, IASA’s leaders began to monitor the storm’s developments and communicate with Morial Convention Center staff and city hoteliers about potential impacts. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Eventtia

NOVEMBER 10, 2023

Even with the best team, organization and expertise, an event strategy can’t succeed completely without the right event management software. However, with the great variety of options, choosing the right event management software can feel overwhelming.

Management 96

Management Registration Vendor Events 96

Gavel International

DECEMBER 19, 2022

These highly sought interpersonal skills include creativity, critical thinking, interpersonal communication, leadership, caring, and compassion. Contract or freelance talent should be part of labor acquisition planning and fulfillment strategies to avoid shortages and disruption and to fill gaps when needed. ( 4 Agile Security.

Trends 52

Trends Meeting Vendor Planner 52