Smart Meetings

NOVEMBER 28, 2023

To ensure a consistent and evolving impact for your company and attendees, we recommend developing a three-year event strategy. RFP and Event Planner Selection When seeking an event planner, providing a detailed and comprehensive Request for Proposal (RFP) is crucial.

Rehearsal 246

Rehearsal Communications Communications Preparation 246

Smart Meetings

JUNE 2, 2023

The journey of locating vendors and the resources that best match your needs can send any planner into a tailspin. To help planners avoid the inevitable headache, Smart Meetings sat down with Huong Nguyen, CEO and founder of Shiloh Events , to find the best path forward for meeting planners looking for the right event tech for their needs.

Meeting 246

Meeting Vendor Planner Events 246

Traveler's Q

APRIL 25, 2024

This powerful tool redefines how companies host conferences, turning them into a mosaic of personalized experiences that leave a lasting imprint on attendees. By analyzing trends and preferences, event planners can anticipate needs and preferences, crafting experiences that resonate on a deeply personal level for each attendee.

Events 130

Events Event Planning Attendee Proposal 130

Smart Meetings

MARCH 23, 2022

In addition to brainstorming what post-pandemic proposals should include and what elements of the event and its preparation should be emphasized, both leaders zeroed in on the power of partnerships amid conversations over RFPs. You want to leave the right impression on both your attendees and the people who want to be your resources.

Tourism 264

Tourism Tourism Regulations Planner 264

Social Tables

FEBRUARY 3, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. One powerful way is with top-tier event planner website design. With that being the case, we gathered some of the industry’s top examples of event planner website design.

Website 173

Website Planner Event Planning Events 173

Smart Meetings

FEBRUARY 16, 2024

She noticed that many of the meeting planners she worked with were in the same boat: giving, giving, giving—and leaving very little for themselves. Others—colleagues, attendees—will feed off the energy you put out. Encourage attendees to get light, especially in the morning. This led her to develop her wellness retreats.

Meeting 236

Meeting Regulations Speakers Planner 236

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Audience Events 348

Smart Meetings

DECEMBER 22, 2021

Cheers to Planners of the Year. Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Meet the 2020 Planners of the Year. Meet the 2019 Planners of the Year. Meet the 2019 Planners of the Year.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Smart Meetings

JULY 12, 2023

To fully understand the importance and impact of AI on the meetings space, Smart Meetings spoke with Iain McCowan, director of AI at Dubber , to glean some sense of how it can be a helpful tool for planners. Dubber is a voice recording application that also captures and organizes information.

Meeting 245

Meeting Proposal Technology Technology 245

MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. But there must be boundaries for change in the course of planning a big meeting, and planners are responsible for enforcing those boundaries. Those who don’t are only inviting failure.

Rehearsal 115

Rehearsal Contracts Contracts Transportation 115

Smart Meetings

AUGUST 11, 2023

increase (forecast: 18.5%), ground transportation increased by 9.8% (forecast: 7.3%), and meetings and events, measured by the average cost per attendee per day, increased by 58.1% (forecast: 25%). Aggregate travel spend to increase the value of regular contract proposals. In 2022, air travel saw a 72.2% Shift to long-term planning.

Travel 246

Travel Travel Transportation Airlines 246

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Smart Meetings

MARCH 4, 2019

You need to prove that you’re able to develop and nurture sponsorship relationships and build stronger, longer-lasting connections with your attendees than other advertising channels. Resist the urge to begin a sponsor relationship by flooding email inboxes with your initial proposal. Don’t Lead with Email.

Proposal 254

Proposal Advertising Sponsors Social Media 254

Social Tables

JUNE 12, 2024

Planners work with venues, specialized staff, and vendors to ensure everything runs smoothly. We explore what vendors are, distinct types of event vendors, and where event planners like you can find them. Moreover, we examine the value of the planner-vendor relationship and its impact on event success. a musical festival).

Vendor 78

Vendor Contracts Contracts Events 78

Traveler's Q

APRIL 4, 2024

The implications of this transformation are profound, as AI not only streamlines operations but also elevates the attendee experience to new heights. This enhances the planning process’s efficiency and ensures a more engaging and personalized experience for attendees.

Management 130

Management Logistics Automation Networking 130

Endless Events

MAY 14, 2020

Recently, BizBash shared an article that proposed the hub and spoke method. But planners and profs alike are resourceful, which is why we’re seeing a huge spike in virtual events. Now, why does this make sense and what does it even mean? And as days pass, there is only one certainty all of us can agree on.

Virtual Events 334

Virtual Events Fashion Proposal Events 334

Traveler's Q

MARCH 14, 2024

Strategically incorporating technology into your events is not just about wowing participants—it’s about creating more meaningful connections and ensuring that every attendee walks away with an exceptional experience. And with the integration of AI, contactless verification is taking attendee interaction to a whole new level.

Technology 130

Technology Technology Event Apps Event Technology 130

Traveler's Q

JANUARY 3, 2024

From virtual events to sustainable practices and personalized experiences, corporate event planners must be aware of these trends and incorporate them into their strategies. According to data from the Event Marketing Institute, 84% of corporate event planners plan to host in-person events in the coming year.

Trends 130

Trends Virtual Events Sustainability Planner 130

Traveler's Q

NOVEMBER 30, 2023

Virtual reality headsets, platforms, and software have made it possible to create truly impactful and memorable events that engage and captivate attendees. By integrating VR into events, organizers can create unique and immersive experiences that leave a lasting impression on attendees.

Audience 130

Audience Platform Technology Technology 130

Smart Meetings

JANUARY 9, 2023

Sustainability is now required at meetings as attendees are demanding an environmentally conscious event. Request that virtual attendees turn off their cameras when not presenting or interacting with other participants. Tips and methods for producing greener events. Use a cloud-based service when sending documents or videos.

Sustainability 246

Sustainability Meeting Remote Virtual Events 246

Traveler's Q

MAY 3, 2024

For event planners, choosing a green venue is about making a statement—endorsing a commitment to the planet that resonates with attendees who are increasingly conscious of environmental issues. Submit your proposal today, and let’s create impactful, eco-friendly event experiences together.

Sustainability 130

Sustainability Venue Tourism Tourism 130

Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? In reality, the structure is similar to what you’d see with any other Request For Proposal. Additionally, make a point to provide your attendee personas.

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Traveler's Q

MAY 3, 2024

For event planners, choosing a green venue is about making a statement—endorsing a commitment to the planet that resonates with attendees who are increasingly conscious of environmental issues. Submit your proposal today, and let’s create impactful, eco-friendly event experiences together.

Sustainability 130

Sustainability Venue Tourism Tourism 130

The MICE Blog

JANUARY 11, 2021

There are products made from recycled materials, and attendees can visit the factories of these products or a national park to become involved in corporate volunteering. Our Event Planners Talk e-conference was filmed across the three venues, and it can be seen how the spaces can be used for your live, virtual or hybrid events.

Planner 200

Planner Conference Events Incentives 200

Smart Meetings

DECEMBER 8, 2023

In 2023, Smart Meetings released a stream of multimedia resources for planners to learn about sustainability in the world of events. We know attendees want the events they take part in to make a positive impact, and that they don’t want to contribute to excess carbon emissions. We know sustainability is important.

Sustainability 264

Sustainability Planner Education Meeting 264

Smart Meetings

APRIL 11, 2023

Read More: Making Meetings Green: Biophilic Design Uplifts Event Space SCP Hotels at SXSW designed a tiny tropical paradise, SCP’s (Soul Community Planet) intentional space encouraged attendees to join the community, which prompted tree planting—a signature of its “holistic hospitality.”

Healthcare 240

Healthcare Sustainability Proposal Trends 240

Endless Events

OCTOBER 7, 2021

Rachel Wimberly isn’t the only one who thinks that the question of ‘How many attendees and/or exhibitors were at the show?’ ” Reevaluating the events industry, Nick proposes a better question. “Let’s ask what’s something positive that came out of the changes this year ,” proposes Dustin.

Trade Show 315

Trade Show Sponsors Events Proposal 315

MeetingsNet

NOVEMBER 20, 2023

Right now, the meetings industry’s landscape features high demand, rising prices, and hotel reps’ relative inexperience with meetings, all of which make planners’ jobs more difficult than ever. The first thing the trio addressed was how to get hotels to respond to planners’ requests for proposal in a timely and productive manner.

Contracts 111

Contracts Contracts Events Planner 111

Smart Meetings

NOVEMBER 2, 2023

Walking tours provide distinct experiential learning that you can’t get any other way As incentive travel continues to be a critical tool for retaining and motivating talent, planners are looking for ways to make excursions more meaningful and memorable. One of the simplest ways to do so is by employing a local organized walking tour.

Incentives 246

Incentives Travel Travel Banking 246

Social Tables

MARCH 2, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. 7 Factors That Impact Salary How Much Do Wedding Planners Make? So … how much do wedding planners make? How much a wedding planner makes ranges depending on a variety of factors.

Planner 99

Planner Contracts Contracts Vendor 99

Endless Events

JUNE 29, 2022

As a recent Skift Meetings article points out, event planners often have no time or energy to sit through long demos and discuss pricing for weeks. Costs depend on the size of the event and the features planners want to implement. There are subtle differences between 100 and 2000 attendees – and the same goes for AV.

Event Technology 194

Event Technology Technology Technology Events 194

Traveler's Q

JUNE 22, 2023

Such an experience will resonate with attendees and align with your business goals. As a result, it will provide a memorable experience for all attendees. The accommodation they’d also acquire would cater to attendees’ expectations. When assessing your attendee demographics, it is crucial to consider their socioeconomic status.

Management 130

Management Travel Travel Transportation 130

Social Tables

MARCH 10, 2021

Free Planning Tools Diagram events, wow attendees, and win clients with free planning tools. In addition to checking out our post on how to become a wedding planner , one of the first things we recommend doing is exploring some of the best online wedding planner courses the web has to offer.

Online 78

Online Planner Certification Training 78

MeetingsNet

JANUARY 5, 2023

Using the Open Space and World Café formats, the 200-plus attendees dig into the topics that are most pressing for them in a free-wheeling, energizing, productive atmosphere. The attendees themselves take care of those things. Easing Attendees into the Atmosphere.

Conference 98

Conference Proposal Attendee Audience 98

Blue Spark Event Design

APRIL 24, 2024

Seek out planners who have dedicated themselves to their profession, obtaining certifications such as CSEP or CMP, signifying their commitment to excellence. Full-service event planners streamline the process, saving you valuable time by handling all the details, allowing you to focus on your core responsibilities.

Event Planning 52

Event Planning Logistics Vendor Events 52

Smart Meetings

FEBRUARY 17, 2023

Smart Meetings spoke with Harmony Nordgren, vice president of operations at Cyberbacker, about things to consider when setting up international travel for your attendees.

Travel 246

Travel Travel Proposal Communications 246