Traveler's Q

APRIL 3, 2023

Clarify Your Audience Many event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Depending on the budget, travel expenses for attendees may need to be taken into consideration. What type of atmosphere should be created for the attendees?

Location 130

Location Venue Insurance Regulations 130

Traveler's Q

MARCH 29, 2023

Clarify Your Audience Many corporate event planners tend to fall into the ego trap of thinking that success for their event is determined by what they want to feature. Depending on the budget, travel expenses for attendees may need to be taken into consideration. What type of atmosphere should be created for the attendees?

Venue 130

Venue Insurance Contracts Contracts 130

Smart Meetings

NOVEMBER 9, 2018

A lawyer with 25 years of experience in hotel and group contracts, she doesn’t mince words when it comes to planners needing to take the steps necessary to handle any complications that might arise. In these cases, Delvin said, it all comes down to making sure the contract covers every eventuality. “A Lisa Sommer Devlin.

Preparation 164

Preparation Management Contracts Contracts 164

MeetingsNet

OCTOBER 2, 2017

There are fewer distractions to pull your attendees’ attention away from what you want them to see/do/learn, and they give you a way to provide multiple destinations without making your attendees continually pack and unpack their belongings. . Can you count on the ship you book being the ship you get? Not really, says Grimes.

Contracts 63

Contracts Contracts Planner Insurance 63

Smart Meetings

OCTOBER 5, 2022

A streaming option can serve larger, more geographically diverse and executive audiences, act as a flexible insurance policy in the event a new threat grounds attendees while providing valuable data about behavior. We are turning attendees into participants,” he said.

Meeting 277

Meeting Virtual Events Platform Attendee 277

Smart Meetings

NOVEMBER 30, 2021

But what does this mean for meeting planners and business travelers? Argentina requires these steps of anyone arriving from any part the African continent, and noncitizens and nonresidents have to show proof of health insurance that covers Covid-19 infection to enter the country. Is it time to “lift and shift” events again?

Travel 265

Travel Travel Contracts Contracts 265

Smart Meetings

DECEMBER 8, 2021

I’ve had over-served attendees swim in fountains, attendees get a little too romantic on an evening cruise, and one had so much to drink at the welcome reception he became physically ill in the general session and needed to be transported to the hospital via fire rescue.”. An attendee couldn’t find his way back to his guest room.

Planner 130

Planner Insurance Trade Show Attendee 130

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Traveler's Q

MARCH 2, 2023

Specify your goals, define your ROI Every event should have a clear objective to accomplish with its attendees, either some kind of result extracted from them, or a call-to-action they enact. Does the venue include a flexible contract with “Force Majeure”? What about insurance? What is insurance for corporate events?

Venue 100

Venue Insurance Audience Events 100

Endless Events

JANUARY 23, 2020

Planners Salary Survey 2019” And then the last one is “Study Finds One in Four Tech-Conference Speakers are Women” Hurricane Dorian Affects the Bahamas Unevenly. Self-fulfilling in some ways, for our industry because it affected so many planners and I think it’s going to totally change 2020.

Contracts 229

Contracts Contracts Sustainability Planner 229

Bizzaboo

SEPTEMBER 1, 2023

Not only does the venue set the tone and influence overall event outcomes, it also directly impacts the attendee experience, which shapes each participant’s perceptions, engagement, and enjoyment. With so much at stake, it’s no surprise that venue selection is a serious challenge for most event organizers and a top priority for attendees.

Venue 93

Venue Booking Conference Vendor 93

Smart Meetings

OCTOBER 17, 2018

Planners can mitigate this risk by choosing suppliers that have proven track records for safety and can demonstrate through records and performance a dedication to the safe carriage of their clients,” Snead says. It is ultimately the responsibility of the planner to vet the ground supplier you choose,” Snead says. “Do Insurance Policy.

Certification 206

Certification Transportation Planner Insurance 206

MeetingsNet

SEPTEMBER 10, 2021

Morial Convention Center over the near term is Smart Energy Week, a co-location of the Solar Power International show, the Energy Storage International show, and Wind Energy International show that in 2019 drew more than 30,000 total attendees. Hurricane Ida struck New Orleans on what would have been the event’s opening day.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Knowing how to negotiate event AV is a must-have skill for any event planner. Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation.

Contracts 204

Contracts Contracts Events Vendor 204

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Can you summarize the various areas of your contract?

Contracts 296

Contracts Contracts Venue Vendor 296

Bizzaboo

JULY 30, 2023

of attendees say the venue can either make or break their overall event experience. To ensure that all attendees are comfortable and enjoy their experience, choose a venue size according to the estimated number of attendees. Who are your attendees, and what do they want? How many people will attend? When is your event?

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

MARCH 15, 2021

Give your attendees and partners peace of mind with this event safety guide. For event planners, marketers, and attendees alike, it’s been over a year since we’ve had the experience of a live event. Over the past year, event planners have become incredibly innovative in their virtual event use cases. Venue Contracts.

Communications 98

Communications Communications Virtual Events Events 98

Bizzaboo

JUNE 27, 2022

More than 50 attendees. Event Experience Leaders know how different contracts look these days. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies. Give attendees and speakers plenty of notice if an event gets canceled, postponed, or taken to a new format.

Management 97

Management Automation Communications Communications 97

Stova

MARCH 17, 2023

The Event Planner's Guide to Venue Sourcing and the RFP Process This guide examines a shift event professionals are experiencing in negotiation power with venues. Why Do Event Planners Have a Dominant Position in the Venue Negotiation Process? Introduction The world of venues as we know it is changing rapidly.

Venue 40

Venue Contracts Contracts Online 40

MeetingsNet

NOVEMBER 18, 2022

What’s a planner to do? Even for planners at the top of their game, the current meeting climate has created new levels of stress—the result of severe hotel booking compression, high turnover in supplier staff, and short meeting lead times. And planners need a similar attitude, he said. “We Stakeholder Trust. It's about us.

Management 59

Management Meeting Planner Consulting 59

MeetingsNet

JANUARY 31, 2018

Will their organization and attendees be better served by cancelling and relocating the program, or stay the course at the original destination and hope the lights will be on and the AV running by the meeting’s scheduled dates? Consider the viability of holding the meeting with fewer attendees. Poll your stakeholders.

Contracts 78

Contracts Contracts Meeting Insurance 78

Eventtia

APRIL 18, 2022

with more than 500 attendees), then ideally, you should start this first phase at least four months in advance, and ideally six months in advance or more. Based on this purpose, define relevant goals and objectives for the event, including how many attendees you are hoping to get. Sign contract with venue and vendors.

Sponsors 62

Sponsors Social Media Registration Events 62

Convene by PCMA

JULY 20, 2021

However, some clients expected to be able to wait until well past the time when it became apparent that it was unlikely their show would happen and then still be able to simply walk away from contracts. For Kushner, there was no Plan B to pivot to during the pandemic, when planners and suppliers moved online. No Pivots to Be Made.

Vendor 98

Vendor Transportation Contracts Contracts 98

Stova

MARCH 17, 2023

In the end, many were left with savings that they had the opportunity to reinvest back into their organization to drive better program content or activities for attendee engagement. Aspects of an Event Budget Every Event Planner Should Consider Event planning can be a challenging affair, especially when it comes to the budget.

Events 40

Events Social Media Automation Planner 40

Social Tables

APRIL 22, 2019

Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Six months might be a long timeline for relatively simple events; 12 months might be appropriate for a large-scale event with thousands of attendees. This way, they know what to do when they arrive at the event.

Event Planning 138

Event Planning Vendor Events Sponsors 138

One10 Marketing

MARCH 10, 2021

IRF Trend: Contracting and Contingency Planning Are More Important Than Ever. As planning disruptions became the norm in 2020, the contracting process is becoming more scrutinized and contingency plans are a necessity. DMCs are the “insurance policies” for our One10 Xperts. There are many benefits to virtual events.

Trends 64

Trends Incentives Virtual Events Contracts 64

Unique World Global Destinations

MARCH 1, 2021

Should event organisers and corporate event companies have new crisis management policies in place, be more transparent, and importantly have a more rigorous process in selecting DMC suppliers and their global representatives who are fully insured with evidence provided? The New Role of DMCs on Conferences’ Attendees Safety.

Travel 52

Travel Travel Destination Management Incentives 52

Eventtia

OCTOBER 20, 2022

Dates Attendees Location/venue Target audience Unique Value Proposition (UVP) Marketing plan Event agenda (schedule) Revenue model Team roles and responsibilities Develop an event budget. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. Develop an event master plan.

Event Planning 62

Event Planning Vendor Registration Sponsors 62