Smart Meetings

MARCH 4, 2019

Resist the urge to begin a sponsor relationship by flooding email inboxes with your initial proposal. Once a proposal is requested, use email to present a tailored pitch that addresses everything you’ve discussed. Use Customized Packages Instead of One-Size-Fits-All Proposals.

Proposal 254

Proposal Advertising Sponsors Social Media 254

Endless Events

OCTOBER 29, 2020

But now that the rules of the game have completely changed, how are organizations supposed to go about the Request For Proposal process? In reality, the structure is similar to what you’d see with any other Request For Proposal. Describe the timeline of the project – up until when are you accepting proposals?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

MeetingsNet

FEBRUARY 27, 2024

As meeting planners send out requests for proposal for upcoming meetings and communicate with hotels that respond, it seems likely that their property counterparts will not be amenable to negotiating on price. However, planners could ask for service guarantees to ensure an acceptable quality of experience at a host property.

Planner 111

Planner Proposal Hospitality Communications 111

ADMEI

MAY 19, 2021

Common threads in both the survey and the roundtables for many were the need to change the proposal process, incorporate a Letter of Engagement to protect both the planner and DMC prior to executing a contract, and improve site inspection policies. PROPOSAL PROCESS. LETTER OF ENGAGEMENT (or LETTER OF INTENT).

Proposal 184

Proposal Contracts Contracts Destination Management 184

Traveler's Q

MARCH 2, 2023

Working with a corporate event management company Write a very detailed RFP (request for proposal) What even is an RFP? Allude to one that they could download from us (speak with Adrianne about that, though, first) Send and evaluate proposals Use a venue-sourcing tool Our competitor recommended: ask Adrianne about her thoughts on this.

Proposal 130

Proposal Rehearsal Speakers Sponsors 130

Smart Meetings

MAY 25, 2021

Common threads in both the survey and the roundtables were the need to change the proposal process, incorporate a Letter of Engagement to protect the planner and DMC prior to executing a contract, and improve site inspection policies. Proposal Process. Letter of Engagement.

Proposal 162

Proposal Contracts Contracts Logistics 162

Skift Meetings

SEPTEMBER 29, 2022

Skift Take: How the request for proposal became a vehicle for the misappropriation of someone else's work. — Sue Pelletier Read the Complete Story On Skift Meetings.

Proposal 111

Proposal Events Meeting Event Planning 111

Smart Meetings

JUNE 2, 2023

Then, request access for you and your team to test. Be sure when you’re reviewing the cost proposal, to ask the vendor what it actually includes.” Once you have narrowed down your top choices, you’ll then start emailing vendors to request demos. Another budget maximizer: ask for refunds for features that are not used.

Meeting 246

Meeting Vendor Planner Events 246

Smart Meetings

DECEMBER 13, 2021

Requests for Proposals (RFPs) are just getting longer, more prolific and, too often, ignored. Jeffrey Emenecker, senior director of analytics at Cvent, confirmed that trend of meeting organizers sending requests to more properties with shorter turnaround times. “We More, Faster, Pricier.

Booking 130

Booking Automation Proposal Hospitality 130

Smart Meetings

MARCH 26, 2022

In a later panel, LaToya Williams, global account manager with Helms Briscoe, shared that clients are often sending out a Request for Information before a formal Request for Proposals to find out if the destination is addressing key issues such as inclusion before putting the city on a short list for serious consideration.

Meeting 246

Meeting Trade Show Events Proposal 246

Traveler's Q

MARCH 2, 2023

Itemize what you will pay in totality before you actually pay anything Determine who will pay what Choose the right wedding planner (allude to TQ CTA) Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Budgeting for your wedding appeared first on Traveler's Q.

Proposal 100

Proposal Venue Planner Travel 100

InEvent

DECEMBER 8, 2023

In the bustling landscape of event planning and hospitality, mastering Request for Proposals (RFPs) is crucial for securing business in today’s competitive environment.

Proposal 52

Proposal Incentives Hospitality Venue 52

Traveler's Q

MAY 1, 2023

Example: Apple: “Magician (its Jungian archetype),” “futuristic”, “cutting-edge,” “state of the art Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Tips for a visually appealing event appeared first on Traveler's Q.

Social Media 130

Social Media Publishing Proposal Communications 130

MeetingsNet

JULY 27, 2023

Instant Book streamlines room-block management for small and simple events, allowing planners to search properties to compare real-time availability and rates and then book room blocks at Choice Hotels properties, all without submitting a request for proposal.

Planner 98

Planner Proposal Booking Platform 98

Techsytalk

JANUARY 23, 2017

Unfortunately, acquiring sponsorship isn’t as easy as just sending out a request via email. Sponsors are bombarded with dozens of request letters hardly different from your own. Review the guidelines if one is available and be careful not to include anything in your proposal that runs counter to the funding rules.

Sponsors 208

Sponsors Proposal Prospect Benefits 208

MeetingsNet

FEBRUARY 11, 2021

Whether you’re a third-party agency, a CVB, a DMC, or a hotel, it takes a lot of time and energy from a team of people to put together a quality proposal. It’s a laborious process that includes sourcing with supplier partners, creating a pricing mix that meets every need, and developing a proposal that will win over clients.

Proposal 105

Proposal Incentives Contracts Contracts 105

Traveler's Q

FEBRUARY 16, 2023

Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Planning a Destination Wedding appeared first on Traveler's Q.

Rehearsal 130

Rehearsal Vendor Booking Proposal 130

Smart Meetings

SEPTEMBER 9, 2021

Up until 2019, your live event audiovisual Request for Proposal (RFP) was straightforward. There wasn’t a need to include a virtual platform ; unless it was a rare occasion with a one-off request to include a broadcast element. In 2020, that theory went out the window and you learned how to write a virtual meeting AV RFP.

Registration 264

Registration Online Platform Attendee 264

Executive Group Travel

APRIL 7, 2023

Reality is securing a large discount on room rate from the original proposal does not happen a majority of time but instead a $20-30 nightly rate improvement. Many times this rate negotiation needs approval from a sales director and then once approved the sales rep feels like they are meeting your main negotiation request.

Proposal 52

Proposal Contracts Contracts Meeting 52

Smart Meetings

JUNE 28, 2022

The process for creating a request for proposal (RFP) has wildly changed now that virtual and hybrid events are regularly in our repertoire. While we’re excited to welcome back face-to-face events, we know that attendees and companies require flexibility. This means virtual and hybrid events aren’t going away anytime soon.

Technology 264

Technology Technology Event Apps Social Media 264

Bizzaboo

JULY 30, 2023

Step 3: Write a Request for Proposal (RFP) Desperate to get your dream spot for your event? It’s time to craft an engaging request for proposal (RFP). Budget: Provide a budget range or limitations to ensure the venue’s proposals are within your financial parameters. About 42.6% About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Brightspot Incentive Events

JULY 8, 2022

Many are surprised when they discover the requests they can make; however, it is not easy to know what to ask. There are several things you need to be mindful of, but before we get into our key list, let’s go over three crucial requests that are a must in every hotel negotiation: Ask for reduced non-refundable deposits.

Contracts 52

Contracts Contracts Proposal Incentives 52

Travel Daily Media

DECEMBER 13, 2023

The report also reveals request for proposal (RFP) response time trends, with 59% of all enquiries through Venuedirectory.com receiving responses within 2.5 38% of responses are addressed within the first hour, which is 9% lower than 2019.

Proposal 78

Proposal Trends Corporate Meeting Venue 78

Blue Spark Event Design

FEBRUARY 23, 2024

Fill out a Request for Proposal Today! By embracing these trends, companies can create impactful and memorable corporate events that cater to diverse audiences, foster meaningful connections, and drive organizational success. Need Help with Your Next Event?

Trends 52

Trends Remote Proposal Sustainability 52

Blue Spark Event Design

MARCH 13, 2024

Fill out a Request for Proposal The post Unlocking Success: Mastering ROI Strategies for Corporate Conferences first appeared on Blue Spark Event Design. Need help maximizing your ROI? Let us help.

Conference 52

Conference Site Selection Logistics Social Media 52

Convene by PCMA

SEPTEMBER 22, 2023

The Visa Processing Improvement Act proposes to improve visa processing times for nationals of countries not included in the Visa Waiver Program. We did everything we could — and the convention bureau did as well — to facilitate those requests. nearly 7 million potential visitors and $12 billion in projected spending in 2023.

Proposal 97

Proposal Conference Site Selection Organization 97

Travel Daily News

DECEMBER 9, 2021

Company’s online event venue sourcing platform now offers planners the ability to search, source, and request proposals from hotels and venues in 18 different languages.

Networking 52

Networking Proposal Online Venue 52

ITA Group

AUGUST 3, 2021

Companies get many requests for event sponsorships. So, making your proposal more memorable can help you land the sponsors you need who are often operating on a limited budget. This type of creativity will capture the attention of your sponsors and make your request stand out above the rest. Include Sponsors in Your Planning.

Sponsors 98

Sponsors Contracts Contracts Proposal 98

MeetingsNet

SEPTEMBER 8, 2023

A veteran planner discusses how she nudges hotels to act on her requests for proposal: She gives to get.

Proposal 52

Proposal Site Selection Preparation Events 52

MeetingsNet

MAY 25, 2023

AI Writing Assistant uses natural-language processing technology for users’ questions and prompts to create content for an event’s website, marketing messages, session descriptions, video summaries, request-for-proposal responses for sourcing venues, and other event needs.

Proposal 105

Proposal Platform Events Technology 105

Smart Meetings

JANUARY 9, 2023

Request that virtual attendees turn off their cameras when not presenting or interacting with other participants. Use a cloud-based service when sending documents or videos. Include a short note in the signature line asking the recipient to delete the message after reading to eliminate unnecessary digital storage. Civil Sustainability.

Sustainability 246

Sustainability Meeting Remote Virtual Events 246

Convene by PCMA

MARCH 1, 2022

Contact our team at www.MeetInOKC.com for your custom proposal or to request a visit and see first-hand what makes Oklahoma City the hottest emerging meetings destination. Oklahoma City Convention & Visitors Bureau is ready to show your team’s planners how this vibrant destination is making a name for itself on a national level.

Proposal 98

Proposal Entertainment Planner Venue 98

Traveler's Q

MARCH 2, 2023

Here is the list, organized into types: Remote Team Building Activities Small Group Team Building Activities Large Group Team Building Activities Teamwork Team Building Activities Outings and Events Team Building Activities Conclusion Summarize key points (tell them what you told them) CTA to request a proposal from Traveler’s Q The post Choosing The (..)

Communications 130

Communications Communications Events Proposal 130

Convene by PCMA

MAY 20, 2022

Cardinale recalls many weekends when she would get a request for a proposal on a Friday night and worked through the weekend to deliver it on Monday. “It One of the factors is how professionals traditionally have worn their willingness to work long hours without boundaries like a badge of honor, she said.

Proposal 98

Proposal Entertainment Hospitality Communications 98

Blue Spark Event Design

JANUARY 26, 2024

Request for Proposal Connect your Brand In the heart of Washington DC, we created an interactive station that truly captured the essence of our client’s brand. Need something like this for your event? Fill out an RFP today.

Proposal 52

Proposal Events Event Design Conference 52

Convene by PCMA

DECEMBER 28, 2021

Contact our team at www.MeetInOKC.com for your custom proposal or to request a visit and see first-hand what makes Oklahoma City the hottest emerging meetings destination. Oklahoma City Convention & Visitors Bureau is ready when you are to show planners all the Modern Frontier has to offer.

Proposal 98

Proposal Entertainment Planner Venue 98

MeetingsNet

JUNE 26, 2023

One pet peeve of many planners right now: Getting no response to requests for proposals, or simply getting a response of “no” rather than a counteroffer to one or more elements of an RFP, which could be the result of the responding sales rep’s a lack of experience.

Planner 104

Planner Proposal Contracts Contracts 104