Smart Meetings

MAY 31, 2022

After two years of testing streaming platforms, meeting professionals are asking for more comprehensive solutions and a number of event technology companies have risen to the challenge. How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace.

Meeting 246

Meeting Platform Vendor Networking 246

Social Tables

APRIL 20, 2023

Before we dig deeper into the discussion of individual errors, here are some big-picture strategies to help you avoid common event planning mistakes: Keep up with event planning trends and technological developments to stay ahead of the competition. Using a comprehensive check-in app to track attendees and communicate with event crew.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

OCTOBER 27, 2023

Afterwards, she began working in sports, as a customer service and community relations manager with DC United. After working at two startups, she joined Northern Virginia Technology Council (NVTC) as an event coordinator. I love working with our members and designing great event experiences with fantastic speakers and content.”

Preparation 246

Preparation Certification Sports Speakers 246

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

Logistics 306

Logistics Vendor Education Trade Show 306

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Convene by PCMA

FEBRUARY 16, 2024

Start by weaving small segments about your event app into all pre-event communications,” VenuIQ suggests. Offering early access to a select group of attendees — such as VIPs, speakers, or sponsors — can be one path toward organic marketing, as these early adopters can share their experience on the app via social-media channels.

Event Apps 111

Event Apps Marketing Marketing Registration 111

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. For example, if you have a surprise musical performance taking place let your AV company know so they can suggest the best speakers possible for the experience.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Smart Meetings

MAY 13, 2022

At the local level, it is exciting to see new meeting and conference sectors emerge that engage a new market and heighten our ability to reach new visitors.”. – Mallory Snyder , vice president of communications and strategic development, Visit York County. “I’m I’m excited to see our industry return to normal!

Sports 246

Sports Tourism Tourism Sustainability 246

Eventtia

DECEMBER 11, 2021

Technology is the key to any successful hybrid event. A hybrid event, as we know, is a combination of a live, in-person event and a virtual event, and technology is important in bridging the live and virtual components, as well as facilitating the delivery of virtual components to the virtual audience. Event Technology: The Concept.

Event Technology 62

Event Technology Technology Technology Social Media 62

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. An event website serves as a centralized platform for the promotion, registration, and communication of all event-related information to the attendees.

Website 130

Website Online Social Media Registration 130

Endless Events

JANUARY 9, 2023

When you’re happy with it, you send the speaker a link, and they can fill in their session details, their bio, all that stuff, which feeds into the published program and your schedule.”. I can input costs in terms of time, vendor expenses, and flights. Built-in communication with suppliers and the ability to adjust quotes .

Management 177

Management Vendor Events Platform 177

Endless Events

OCTOBER 12, 2018

There’s a lot of benefits to live streaming events, but truly successful live streamed events are more about audience engagement and less about technology. A live stream can also be enticing for speakers because it allows them to reach a larger group of people. Find a Vendor. Nearly any event can be live streamed.

Remote 298

Remote Vendor Audience Events 298

Endless Events

JUNE 10, 2022

If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. You can get the host or speaker to do a show of hands, or ask people to use your hashtag to send questions. The experience of an event is often a fleeting one.

Meeting 348

Meeting Sponsors Audience Events 348

Eventtia

OCTOBER 20, 2023

By identifying these potential pitfalls in advance, organizers can take preventive measures by reallocating funds, renegotiating with vendors, or adjusting event components to fit within the budget. Clear Communication Budgets are not just internal tools; they are communication devices.

Vendor 117

Vendor Events Venue Entertainment 117

Eventtia

JUNE 8, 2023

The term covers project management across every aspect of an event, which can be anything from finding speakers to sending out post-event surveys. Tasks such as finding a venue, creating health and safety protocols and catering have been replaced by finding the right technology and creating valuable content and engaging attendees.

Management 109

Management Logistics Events Speakers 109

Tembusu Events and Communications

APRIL 24, 2024

It communicates a lot about your event to different people, showcases how your plans evolve, and becomes a useful guide for future events. Get prices from different event company in Singapore When working with event planners in Singapore, make sure to get quotes from different vendors.

Management 40

Management Virtual Events Affiliate Events 40

Meet Green

MAY 7, 2021

How are you supporting different business classifications and/or supporting local businesses when selecting vendors? To accommodate a diverse set of speakers, what are some examples of guidelines you could put in place? Do you plan to communicate your diversity/inclusion initiatives to attendees pre-event, onsite, and post-event?

Social Media 98

Social Media Speakers Vendor Registration 98

Smart Meetings

OCTOBER 10, 2023

The need to mitigate risk and safeguard against social, political, economic, environmental and technological disruptions is to be expected.” A performance at the World Culture Festival 2023 “It is important that planners and producers work together with vendors, venues and clients to understand all rules and constraints,” she says.

Government 223

Government Trade Show Culture Planner 223

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Communicate Changes As They Happen. Conduct a Risk Assessment.

Management 97

Management Automation Communications Communications 97

Smart Meetings

NOVEMBER 2, 2018

As a result, such software dominates this year’s IBTM Technology Watch Awards shortlist of nominees. In 2015, the top entrants in the awards included mostly apps, allowing for easier networking, real-time communication or streamlined translation. SpiceFactory –a speaker management system.

Management 158

Management Booking Technology Technology 158

Stova

AUGUST 24, 2023

Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event. Leverage Technology n the digital age, technology offers various tools to streamline processes and reduce costs.

Vendor 52

Vendor Registration Events Sustainability 52

Bizzaboo

FEBRUARY 20, 2023

☐ Determine your technology needs (e.g., ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine any virtual technology needs you may require. ☐ Create a backup technology plan for video, streaming, and speakers. ☐ Create a list of potential speakers.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Bizzaboo

JUNE 26, 2023

☐ Budget: Assess Costs and Source Vendors Figure out how big your event budget should be and identify vendors that can provide the services you need at price points you can afford. ☐ Speakers: Decide on Keynotes, Sessions, and Entertainment Figure out which speakers will impact your event most by engaging and captivating attendees.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Gavel International

JULY 24, 2023

Strategies For In-Person Meetings Use local vendors When you choose local vendors for supplies and services, you greatly decrease the amount of fossil fuels emitted, and air pollution created, in two ways: The vendor does not have to transport the goods a long way or travel a long distance to provide their services.

Meeting 52

Meeting Vendor Communications Communications 52

Blue Spark Event Design

DECEMBER 1, 2023

to see if those costs can be reduced or changed into a more current form of communication like conference apps or websites. From internal employees to external vendors, decide who needs to be onsite to help the conference run efficiently. Include Technology Select the right technology to aid in the execution of the experience.

Conference 52

Conference Audience Attendee Communications 52

Eventtia

MAY 11, 2022

Speaker session. You can then start planning for the target sponsors, event speakers, and exhibitors. Marketing coordinator: responsible for promotion and communication strategy and the execution of event promotions before, during, and after the event. Step 7: Confirming Speakers, Exhibitors, and Sponsors. Competitions.

Event Planning 123

Event Planning Sponsors Registration Events 123

Convene by PCMA

MAY 16, 2023

Moving Fast Meanwhile, about two miles south at the Georgia World Congress Center (GWCC), RIMS staff were prepping for the arrival of their closing keynote speaker, racecar driver Danica Patrick. RIMS’ crisis management and communication plan for RISKWORLD, much of it informed by industry experts who sit on RIMS’ board, spans 60-plus pages.

Communications 98

Communications Communications Event Apps Preparation 98

MeetingPool

MAY 31, 2022

After two years of testing streaming platforms, meeting professionals are asking for more comprehensive solutions and a number of event technology companies have risen to the challenge. How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings.

Meeting 52

Meeting Vendor Platform Audience 52

Bizzaboo

JUNE 11, 2023

Not only are vendor prices on the rise and hard to predict, but it’s also increasingly common for hidden costs — such as permit fees, insurance, and security expenses — to impact bottom lines. Speakers Consider the costs of hiring speakers for your conference, including speaking fees, travel fees, accommodations, and technology expenses.

Conference 59

Conference Insurance Sponsors Social Media 59

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? They’ll often be the point of contact for vendors, stakeholders, and customers. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail.

Event Planning 88

Event Planning Retail Registration Events 88

Bizzaboo

FEBRUARY 20, 2023

☐ Determine your technology needs (e.g., ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Determine any virtual technology needs you may require. ☐ Create a backup technology plan for video, streaming, and speakers. ☐ Create a list of potential speakers.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Gavel International

MARCH 25, 2024

What may be in each meeting planner’s event kit may vary, but the basics should encompass everything from critical documents to technology to personal care and safety items. Meeting planners not only deliver a comprehensive skill set but bring a toolkit of essentials to pull off a successful corporate event.

Planner 52

Planner Meeting Promotion Events 52

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Technology stack.

Sponsors 62

Sponsors Social Media Registration Events 62

Smart Meetings

MAY 22, 2023

The center also features AV support including Wi-Fi, 41 ceiling speakers, two projectors and screens and microphones, making hosting at the center a streamlined experience. and we really leveraged digital media and technologies to make the best use of that space,” Coronado said. So, we want to reach all corners of the U.S.,

Culture 244

Culture Affiliate Site Selection Planner 244

Endless Events

JUNE 6, 2018

Adding conference event apps to your next event will create accessibility with content, notifications, feedback, and everything else you will need to communicate with your attendees. adults (77%) say they own a smartphone, up from 35% in 2011, making the smartphone one of the most quickly adopted consumer technologies in recent history. ”

Event Apps 184

Event Apps Conference Sponsors Audience 184

Alcor Mice

APRIL 29, 2021

Creating an atmosphere aligned with the theme of your event using technology and creativity will also greatly contribute to the overall event experience. However, be careful not to distract them too much from the speaker. At this stage, you should also start requesting proposals and quotations from your prospective vendors.

Vendor 52

Vendor Registration Advertising Preparation 52

Endless Events

DECEMBER 4, 2018

Do our speakers and influencers reflect our brand well? Various channels of communication, from in-person chats to SMS, can also be used. While apps and sensors have their place, in-person communication with staff should also be encouraged as much as possible. Are we choosing sponsors that match our value? Data Encryption.

Trends 335

Trends Events Sustainability Attendee 335