Smart Meetings

OCTOBER 27, 2023

Tarin Horan, CMP, knew that meeting planning was the industry for her when she began interning with sports teams. Afterwards, she began working in sports, as a customer service and community relations manager with DC United. As she prepared for the exam herself, she turned to vendors for many of her questions.

Preparation 244

Preparation Certification Sports Speakers 244

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. Communicate clearly with the stakeholders and event participants.

Vendor 246

Vendor Communications Communications Events 246

Smart Meetings

JUNE 21, 2023

What to consider when planning an event at an all-inclusive resort Meeting Professionals International (MPI) CEO Paul VanDeventer likes to say that when planning the association’s World Education Congress (WEC), MPI takes chances so members don’t have to take on the risk. Thanks to all the vendors, sponsors, student volunteers & speakers.

Logistics 297

Logistics Vendor Education Trade Show 297

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Our audience needed the show; the industry wanted to meet,” she said.

Trade Show 263

Trade Show Vendor Sustainability Social Media 263

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. Smart Meetings spoke with Vice President of Event and Trade Show Production at Hargrove, Lisa Miller. 29 to Oct 1.

Government 212

Government Trade Show Culture Planner 212

Social Tables

APRIL 20, 2023

She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.” While planners want to meet the wishes of their clients, it is important not to book dates blindly.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. The meeting room is private and dedicated to our most important stakeholders. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Gavel International

APRIL 12, 2022

Reading Time: 6 minutes Excellent verbal communication is a key characteristic of a good leader and a core leadership function. Effective leadership and communication are like a glove in a hand. Effective communication is an essential skill for achieving success in all areas of life, whether personal or professional.

Communications 52

Communications Communications Training Culture 52

Gavel International

MARCH 25, 2024

Reading Time: 7 minutes Success in event and meeting planning involves thoughtful and thorough preparation, which is why having an experienced and prepared meeting planner makes all the difference. Meeting planners are the architects behind every seamless and impactful professional gathering.

Planner 52

Planner Meeting Promotion Events 52

Endless Events

SEPTEMBER 22, 2021

However, if you’re planning a corporate meeting, six months might be all you need. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Book caterers, florists, and any remaining vendors.

Vendor 334

Vendor Events Speakers Registration 334

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. According to GBT, travel programs are becoming one of the main ways remote teams meet. The Great Reprioritization.

Culture 250

Culture Travel Travel Remote 250

Smart Meetings

JANUARY 5, 2022

Their national meeting development and brand communication expertise, along with a substantial existing vendor network, allowed the team to smoothly shift to helping Indiana vaccinate its community. Event on Ivy Tech Community College campus in Sellersburg; Photo credit: Courtney Cantor. Transitioning the Mission.

Events 230

Events Vendor Government Networking 230

Brightspot Incentive Events

SEPTEMBER 29, 2020

Does your Meeting have a Risk Management Plan? Preparation is the key ingredient needed to respond effectively and efficiently when faced with the unexpected. Risk Assessment for Corporate Meetings. Risk Management Plans for Meetings. Event professionals often consider themselves the masters of detail and organization.

Corporate Meeting 52

Corporate Meeting Management Meeting Vendor 52

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Meet with representatives from the benefiting nonprofit to get a better understanding of their mission, values, and purpose.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

MeetingsNet

SEPTEMBER 10, 2021

After powerful Hurricane Ida swept through New Orleans on August 29, several meeting groups had decisions to make—and quickly—about whether to proceed with their events in the city in the days and weeks that followed. Association staff and vendors landed in New Orleans on August 25, 26, and 27 to prepare for the August 29 start.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

Endless Events

DECEMBER 16, 2021

“It’s a lot of meetings and conventions. If my partners can’t meet a deadline, I’m okay with that. As long as they’re communicating, of course” Will agrees and offers the perspective of vendors, too. “Be prepared for people to come in. ” Vendors Vs. Partners.

Production 177

Production Vendor Planner Virtual Events 177

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. In our experience, nearly every meeting service provider is short-staffed and plagued by last-minute no-shows or insufficiently skilled workers.

Organization 105

Organization Rehearsal Preparation Contracts 105

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. Excellent communication comes into play here too. Determine how you will be communicating with them on the day.

Vendor 265

Vendor Events Planner Insurance 265

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. Forgetting To Communicate Event Changes. If you fail to communicate changes in your event whether it’s the schedule, event location or something else this can lead to surprise costs for event labor, equipment and more. Always communicate with every person involved.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Gavel International

DECEMBER 19, 2022

Reading Time: 7 minutes Meetings are on the rise and are predicted to increase throughout the coming year in North America. According to a recent survey, global meeting spend is rising as well. Ninety percent of meetings will have an in-person component. ( 1 Talent Challenges. The ever-changing U.S. 2 Inflation and Rising Costs.

Trends 52

Trends Meeting Vendor Planner 52

Stova

MARCH 16, 2023

The Strategic Meetings Management Guide Successful strategic meetings management requires a wide array of skills and tools to help you meet stakeholders' expectations and reach your goals. Within this guide, you will receive the tools and knowledge to become a meeting strategist for your organization.

Management 40

Management Meeting Vendor Registration 40

Convene by PCMA

MAY 16, 2023

12 on the campus of Michigan State University resulted in the deaths of three students, LaBranche — CEO of RIMS, the risk management society® — along with other RIMS staff were in Atlanta on a site visit preparing for their annual meeting, RISKWORLD 2023. “It This year, when a mass shooting on Feb.12

Communications 98

Communications Communications Event Apps Preparation 98

Blue Spark Event Design

APRIL 22, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. The first step is to meet with your internal team and discuss what you want your guests to take away from your event (at Blue Spark we call this a discovery session).

Event Design 52

Event Design Vendor Preparation Events 52

Bizzaboo

JUNE 26, 2023

Some of the more common types of corporate events include the following: Trade shows are larger events that unite people who want to experience products, exchange ideas, learn new skills, gather leads, and meet other folks in the industry. Networking events are designed to help folks meet other people in their industry and learn new things.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Bizzaboo

JUNE 27, 2022

It’s preparing for the unexpected. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Hopes are high that most meetings and events will have an in-person component this year and beyond, but we know what happens to the best-laid plans.

Management 97

Management Automation Communications Communications 97

Smart Meetings

MARCH 28, 2022

Now two years out from where we were at the pandemic’s genesis, one question continues to peck at the minds of meeting planners: “Can the fear of Covid be sufficient enough to trigger force majeure ?”. Because of code, [having that meeting] is impossible, or impracticable enough to trigger force majeure ,” Sheaks said, drawing an example.

Contracts 195

Contracts Contracts Insurance Government 195

Convene by PCMA

APRIL 19, 2023

Class member Siena Manoogian, annual meetings coordinator at the American Urological Association, shares her thoughts on how face-to-face meetings have changed since before the pandemic. As in-person meetings have resumed, what — if anything — do you think has changed about gathering face-to-face compared to pre-pandemic events?

Vendor 52

Vendor Trade Show Communications Communications 52

Blue Spark Event Design

MAY 3, 2022

Building a custom event design involves many steps in a long and detailed process, which can be an overwhelming task for both novice and expert meeting planners. Communication with the venue, hotel or event space is critical for any successful event, especially when installing custom décor. Here’s step 2: Step 2: Installation.

Event Design 52

Event Design Vendor Communications Communications 52

Social Tables

APRIL 22, 2019

This way, you’ll be sure to meet important deadlines, stay within budget, and coordinate multiple parties smoothly. Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines. They’re events that can’t be moved.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Achieve Incentives

SEPTEMBER 19, 2023

One of the great parts of hosting an incentive trip or meeting in a big city is that you can typically count on ease of flight travel. Whatever you decide, outline all the necessary information in your pre-event communications. It is very common for hotel rooms and meeting spaces to be smaller in major cities.

Transportation 52

Transportation Vendor Incentives Events 52

Eventtia

NOVEMBER 16, 2023

Event management platforms are designed to meet the needs of various events, from small-scale gatherings to large-scale global conferences. However, there are clear differences between regular SaaS vendors and platforms offering both digital solutions and collaborative partnerships.

Management 62

Management Platform Events Consulting 62

Social Tables

AUGUST 18, 2022

In addition to brightening the atmosphere of resident life, events can show the property’s appreciation and improve communication between residents and building owners. Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Community-building resident event ideas.

Events 145

Events Preparation Social Media Entertainment 145

Meet Green

MARCH 18, 2021

Our team also established protocols for communication with: Local authorities. The Global Pandemic has added another layer of due diligence as organizations consider meeting in-person once again. “Crisis preparation goes a long way to protecting you, your staff, guests, attendees, and other stakeholders. Committee members.

Training 98

Training Events Vendor Consulting 98

Bizzaboo

SEPTEMBER 8, 2023

From choosing the perfect venues to coordinating with vendors and stakeholders, event planners are problem-solvers, multitaskers, and behind-the-scenes heroes who ensure everything goes smoothly. Their replies will inform you how they can meet the client’s needs while maintaining a client-centric approach.

Planner 52

Planner Events Event Planning Communications 52

Social Tables

SEPTEMBER 14, 2021

Maximize event communications. Make it easy for attendees and potential attendees to communicate with the event planning team. Prepare for and market event registration. Encourage guests to get to know one another by choosing a seating arrangement type that promotes communication. Include participatory activities.

Social Media 176

Social Media Registration Virtual Events Audience 176

Traveler's Q

OCTOBER 19, 2023

Additionally, a digital seating chart allows for easy communication with vendors and the wedding party, as you can share the chart with them through email or a messaging app. A Digital Seating Chart is the Best Option When preparing for a corporate event, creating a seating chart is a crucial aspect of the planning process.

Networking 130

Networking Events Venue Attendee 130

Bizzaboo

JULY 30, 2023

Defining the purpose of your event will let you choose a venue that meaningfully meets the goals of your event with a suitable venue. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. How many people will attend? When is your event?

Venue 52

Venue B2B Proposal Contracts 52