Blue Spark Event Design

APRIL 22, 2022

Once you have your overall theme in place and your event flow is well designed, reach out to your trusted partners and vendors to complete your vision. Finding quality, trusted vendors who love what they do and who can complete your vision can be difficult. Custom event décor pieces are best communicated through renderings.

Event Design 52

Event Design Vendor Preparation Events 52

Stova

MAY 25, 2023

Improve Request for Proposal (RFP) efficiency. Track bid evolution, concessions offered, and all communications in one place. Inquire about restrictions on vendors. Understand these details before signing a contract. Electronic contracts are also becoming more common. Manage your bids. Save your favorites.

Venue 52

Venue Planner Contracts Contracts 52

Alcor Mice

APRIL 24, 2021

Venue sourcing has also been made much more convenient with the availability of electronic requests for proposals (eRFP). They make a valuable addition to your team as their services include handling all things related to the documentation of your events; this includes communicating with technology suppliers and venues.

Vendor 52

Vendor B2C Preparation Events 52

Alcor Mice

APRIL 29, 2021

At this stage, you should also start requesting proposals and quotations from your prospective vendors. Speaker and Vendor dates: Your event wouldn’t be complete without vendors and speakers! As an organizer, a lot of your work will involve communicating with multiple people all at the same time. BOOK YOUR VENDORS.

Vendor 52

Vendor Registration Advertising Preparation 52

Eventtia

OCTOBER 10, 2023

Event management software often integrates with other tools, providing analytics, facilitating communication, and enabling more intricate event designs. For example, if you aim to educate employees about products and services, you’d prioritize internal communication tools and integration with corporate systems.

Registration 118

Registration Online Automation Platform 118

Stova

MARCH 16, 2023

Get a clear view of their goals including time frames and performance indicators, and then communicate it back to them with how you propose to measure it. If you’re fortunate, they’ve communicated them to you. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors.

Management 40

Management Meeting Vendor Registration 40

Eventtia

NOVEMBER 10, 2023

These tools help you organize and communicate event schedules, enabling attendees to plan their itineraries effectively. This integration ensures that attendee information is consistent and up to date, facilitating targeted marketing, personalized communications, and lead generation.

Management 117

Management Registration Vendor Automation 117

AltexSoft Travel

MARCH 23, 2022

As you have your tour elements arranged, scheduled, and rated, you can easily create a proposal with a readable itinerary description using customizable templates. For example, you have to be able to easily create custom commercial documents like proposals and quotes. Booking engine and payments processing. Customer support.

Booking 52

Booking Technology Technology Travel Agent 52

Eventtia

NOVEMBER 10, 2023

These tools help you organize and communicate event schedules, enabling attendees to plan their itineraries effectively. This integration ensures that attendee information is consistent and up to date, facilitating targeted marketing, personalized communications, and lead generation.

Management 96

Management Registration Vendor Events 96

Endless Events

FEBRUARY 6, 2023

You might be surprised at what the potential cost savings might be.” And as Will shares, finding a new vendor isn’t a quick fix either. I shared my world-famous request for a proposal (RFP) back in the day. Instead of slashing before collaborating, he suggests communicating first. “If No,” he says.

Contracts 177

Contracts Contracts Events Vendor 177

Eventtia

OCTOBER 9, 2023

They’ll often be the point of contact for vendors, stakeholders, and customers. Reach out to potential partners and influencers with a clear and enticing proposal. Once an agreement is reached, ensure all terms are laid out in a written contract. As the early-bird deadline approaches, ensure clear communication about its ending.

Event Planning 88

Event Planning Retail Registration Events 88

Endless Events

SEPTEMBER 12, 2018

Above all, remember this key point that Brandt Krueger proposed in Event Icons Episode 44 that “Anything before the contract is negotiation. Anything after the contract is begging.”. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. Negotiate payment terms.

Contracts 204

Contracts Contracts Events Vendor 204

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. The earlier you communicate your high-level budget plan and secure buy-ins, the better, so you can avoid surprises down the line.

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Social Tables

MAY 6, 2019

You’ll also want to spend this time reviewing your contract. More specifically, what the contract does or does not include. Form relationships with your favorite wedding vendors. But a wedding planner who also brings an army of uber talented, tried-and-true vendors along with them? Clients, vendors, event space managers.

Vendor 134

Vendor Contracts Contracts Planner 134

Social Tables

APRIL 17, 2019

100% of event professionals believe communication among their teams could be better. In this survey, planners told us that many details change up until the last minute, communication is not shared across the entire team, there’s not enough consistency in documented event details, and communication isn’t concise enough.

Proposal 149

Proposal Communications Communications Planner 149

Endless Events

MARCH 22, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. Beware of Free Internet Services .

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Endless Events

AUGUST 9, 2019

When you hit the rigging section, make sure you ask your vendor for a diagram or plot. Honest, clear communication always has to happen when you’re negotiating with an AV company and this transparency has to come from both sides. Ask For a Rigging Diagram. Where is everything going, does it match our vision?

Proposal 184

Proposal Contracts Contracts Vendor 184

Social Tables

MAY 14, 2019

Your success as the event planner relies on your ability to not only create a successful event, but also your ability to communicate that success to stakeholders based on shared performance indicators that show event ROI. In most cases, the details of the proposal aren’t set in stone. Lock in your event budget.

SEO 141

SEO Proposal Sponsors Events 141

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Whether it's an event technology provider or a local vendor, it's important to get multiple quotes when you select whom to work with throughout your event. Vicky’s team creates standard company contract clauses that auto-populate on every RFP.

Events 40

Events Social Media Automation Planner 40

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Of those 50%, half of couples include their loved ones in the actual proposal and the other half host a party about a month afterwards. Send your event schedule to your vendors. Purchase the rings.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Endless Events

MARCH 18, 2019

Welcome to the AV Audit where we dissect AV proposals every single month! 10 years ago it was common to see a charge for using 3rd party AV vendors and AV restrictions on your quotes. This can be a great deal but you want to ask a few things before signing the contract and locking in. Beware of Free Internet Services .

Rehearsal 120

Rehearsal Panel Contracts Contracts 120

AltexSoft Travel

AUGUST 26, 2020

Connectivity with direct software vendors of hotels. As Sabre has SynXis , its own hotel reservation system, a number of APIs are designed specifically to communicate with this product. In this business model, a wholesaler (bed bank) contracts with a hotel for a period of time to sell a bulk of its rooms for a fixed price.

Booking 85

Booking Management Banking Contracts 85