Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Difficulty lies ahead, according to Payne, but luckily, she provides several tips that’ll arm you with the right knowledge to head into that next negotiation well prepared.

Contracts 265

Contracts Contracts Events Vendor 265

Smart Meetings

OCTOBER 10, 2023

By being prepared for any last-minute disruptions, you can go into your event confident that you and your team will know how to handle anything thrown at you. Hargrove, however, was prepared with a swift response. As the festival’s planners worked endless hours to put on the major event, news began to circulate that the U.S.

Government 239

Government Trade Show Culture Planner 239

Smart Meetings

FEBRUARY 3, 2023

As meeting and event planners responsible for the safety of sometimes thousands of people, we cannot take anything for granted. 2: Always Have a Backup Plan (or Several) As a meeting planner, you know that not having a Plan B, C or Z, means you are doomed. Does the venue have specific protocols that event planners have to follow?

Attendee 246

Attendee Meeting Speakers Communications 246

ADMEI

DECEMBER 13, 2023

Even the most meticulously planned events can fall prey to natural disasters, a pandemic, vendor cancellations, and keynote speaker travel delays. Safety : Are you prepared for a crisis, from natural disasters to accidents to other emergencies? Do your vendors and venues have emergency plans? Is another expected?

Management 207

Management Destination Management Vendor Contracts 207

MeetingsNet

APRIL 4, 2024

Planners: Do not sign venue contracts for event production, electrical services, internet access, and support services until you read the full document—especially if you are bringing in an outside audiovisual company for the event, which usually results in extra conditions and raises prices for certain elements.

Contracts 98

Contracts Contracts Venue Vendor 98

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Gavel International

MARCH 25, 2024

Reading Time: 7 minutes Success in event and meeting planning involves thoughtful and thorough preparation, which is why having an experienced and prepared meeting planner makes all the difference. Meeting planners are the architects behind every seamless and impactful professional gathering.

Planner 52

Planner Meeting Promotion Events 52

Smart Meetings

JULY 24, 2023

Additional considerations should be given to the number of attendees, crowd management, alcohol-related incidents, traffic management, emergency evacuation, and vendor management. Clearly identifying risks enables event planners to develop and implement targeted mitigation strategies. What is the potential of each risk?

Vendor 246

Vendor Communications Communications Events 246

Smart Meetings

OCTOBER 12, 2023

Meeting planners can save both time and budget by leveraging the hotel’s suggested menu rather than outsourcing food and beverage. This ensures that the client and venue are on the same page when all of the preparations are underway. Another critical component of any successful function is looking to past experiences for key learnings.

Networking 246

Networking Events Venue Technology 246

Social Tables

APRIL 20, 2023

Whether planners find themselves forced to work with difficult personalities, try to juggle juxtaposing requests, fix event planning mistakes, or balance dozens of last-minute event changes, event planners have plenty of reasons to feel stressed. Event planning consistently ranks as one of most stressful jobs in the U.S.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Gavel International

FEBRUARY 19, 2024

80% of meeting planners have sustainability in mind when they plan meetings. ( Fortunately, by preparing ahead and focusing on top priority items first, it is entirely possible to stay within the allotted budget. Meeting planners can leverage AI to make meeting planning more efficient and productive.

Planner 52

Planner Meeting Sustainability Manufacturing 52

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Preparation matters. Have stakeholders demo the technology and practice dry runs.

Meeting 307

Meeting Social Media Trade Show Technology 307

Social Tables

FEBRUARY 17, 2017

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Preparation.

Vendor 122

Vendor Certification Preparation Contracts 122

Smart Meetings

APRIL 13, 2022

GBT found that business travel is far from crushed under the weight of shifting business goals, and instead, is taking new shape as a prime and prepared vessel for reinvigorating inclusive, successful company cultures. The role of the travel manager has expanded, and with it, the role of the planner. The Great Reprioritization.

Culture 263

Culture Travel Travel Remote 263

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. We asked pioneering meeting planner Jackie James, World of Concrete group director, for tips from her boots-on-the-ground experience. Vendors said they were just happy they could be there. The show took over 632,000 sq.

Trade Show 265

Trade Show Vendor Sustainability Social Media 265

Smart Meetings

SEPTEMBER 21, 2022

While in-person meetings are on the rise, meeting planners are booking much more short-term with less prep time. Planners are also taking on more responsibility to cut their costs. For example, instead of hiring a third-party vendor, they are doing it themselves, becoming their own designers. Meeting Trend No.

Meeting 264

Meeting Trends Booking Events 264

Smart Meetings

OCTOBER 27, 2023

Preparing for the Exam She remembers, “When I first started out, I was a sponge trying to learn as much as possible.” As she prepared for the exam herself, she turned to vendors for many of her questions. Horan says, “I love what I do. She attended several events, webinars and conferences.

Preparation 246

Preparation Certification Sports Speakers 246

Endless Events

SEPTEMBER 22, 2021

To event planners, the answer should be a no-brainer: event timelines keep your event and the event planning process on track. Include all planning meetings into your event timeline so everyone can add them to their calendar and prepare in advance. Select your venue, virtual platform, and major vendors. Create your event budget.

Vendor 334

Vendor Events Speakers Registration 334

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

Logistics 315

Logistics Vendor Education Trade Show 315

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Endless Events

FEBRUARY 20, 2023

In preparation for this episode, I’ve been playing around with ChatGPT. Compare quotes from different vendors to get the best price.’ And then I hit number four, ‘Use in-house audio-visual equipment instead of hiring outside vendors.’ Be prepared to edit something potentially offensive or not factually correct.

Trends 262

Trends Vendor Training Preparation 262

Tembusu Events and Communications

JANUARY 30, 2022

Luckily for you, hiring a Singapore event planners company to plan your important event can save you from potential headaches and hours of sleep lost over stressing about the event. So, what are the secret formulas these professional event planners use to have smooth and efficient planning of events? Event Concept 2. Event Control.

Planner 52

Planner Events Preparation Event Planning 52

ADMEI

OCTOBER 4, 2023

Events of every size require strategic preparation and skilled partners. As an event planner, you’re the expert in this craft —yet it could benefit you greatly to have a local ally who is the expert in your selected destination. Hiring a DMC to help with your event can save you time, energy, and even money!

Benefits 192

Benefits Vendor Transportation Destination Management 192

MeetingsNet

MAY 21, 2019

When it comes to planning successful meetings and events abroad, preparation is critical, requiring research, patience, and practice. There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored.

Contracts 61

Contracts Contracts Preparation Meeting 61

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Smart Meetings

OCTOBER 28, 2022

In a post-pandemic events setting, experienced and credentialed event service professionals can help meeting planners, who face new audiences in different places through hybrid technology, attendance building challenges, expanded safety needs and city-wide labor shortages. What ESPC Proves. Building the Pipeline.

Certification 246

Certification Training Events Education 246

Social Tables

DECEMBER 14, 2018

Marketers and event planners are aware and know too well how stressful their life can be. Even the most seasoned event planners sometimes have to take a breather and step down. Be prepared for that. Having issues with your selected venue oftentimes causes 90% of the stress event planners suffer. That isn’t easy.

Production 121

Production Planner Events Venue 121

Endless Events

JUNE 10, 2022

Event professionals have to come to follow-up meetings after events well-prepared. If you want to truly discover ways to improve your event, you need to collect new data straight from your team, attendees, and vendors while it’s fresh in their minds. You can’t avoid mishaps during events but you can prepare for them.

Meeting 348

Meeting Sponsors Audience Events 348

Endless Events

JUNE 21, 2018

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

Vendor 265

Vendor Events Planner Insurance 265

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Since most event planners work with outsourced tech vendors, we put together this list of tech fundamentals that will help you align event needs and goals.

Planner 91

Planner Vendor Insurance Contracts 91

Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. Many planners are still wary of hybrid due to the sheer scale of it all. Vendors and partners are on your side. The Role Of Hybrid In The Return To Live Events. Venues are on your side.

Management 334

Management Venue Events Attendee 334

Endless Events

DECEMBER 16, 2021

“Back in the day, we made an episode about event planners using the word ‘busy’ Well, we made it one of the seven deadly sins of Event Brew to ask that question,” says Will. As long as they’re communicating, of course” Will agrees and offers the perspective of vendors, too.

Production 177

Production Vendor Planner Virtual Events 177

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. And, like a general contractor, DMCs possess the skills, resources and vendor relationships to “build” the event. Proposal Process.

Proposal 162

Proposal Contracts Contracts Logistics 162

Bizzaboo

FEBRUARY 7, 2020

We encourage every event planner to mark their calendars for the following 35 events and conferences in 2020. International Confex is the UK's leading convention for event planners, existing to create and environment to help support, inspire, and drive the events industry forward. The Event Planner Expo 2020. IMEX America.

Planner 115

Planner Incentives Events Trade Show 115

Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. When it comes to your reputation as an event planner, the quality of your events is paramount.

Events 308

Events Vendor Technology Technology 308

Social Tables

NOVEMBER 21, 2017

Or are you a planner who’s trying to make moves? Either way, many hotels offer positions for event planners that utilize the many skills you probably already have. Read on to get a sense of what a hotel event planner does in their day-to-day and whether the position is the right fit for you. No events, no job!

Planner 114

Planner Events Advertising Vendor 114