MeetingsNet

MAY 21, 2019

There are unfamiliar challenges when negotiating and contracting with foreign hotels, convention centers, and other vendors; different cultures to understand; and potential risks to be explored. Attend this webinar to: Recognize the three fundamental principles to follow when negotiating international meeting contracts.

Contracts 61

Contracts Contracts Preparation Meeting 61

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. He’s able to save me thousands off my bill,” said one planner in response to a recent MeetingsNet survey on cost-saving ideas. Talk it out with your AV vendor.

Vendor 122

Vendor Events Contracts Contracts 122

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Endless Events

JULY 26, 2019

If you aren’t familiar with common terms or need a refresher go read the blog, Event WiFi Terms Every Planner Needs to Know. . Often though, we don’t give the same attention to your vendors, exhibitors and event staff, but it’s critical to keep them in mind. Livestream or have speakers? Think About Event WiFi Needs.

Vendor 282

Vendor Venue Events Contracts 282

Endless Events

OCTOBER 12, 2018

A live stream can also be enticing for speakers because it allows them to reach a larger group of people. Plus, event planners don’t have to pay for wasted meals and rooms. It’s up to event planners to find that purpose and make it beneficial to the event. Find a Vendor. Everyone wins. Decide on Your Purpose.

Remote 298

Remote Vendor Audience Events 298

PlannerWire

FEBRUARY 11, 2020

Planning conventions can be a whirlwind of choosing keynote speakers, venues, session topics, and vendors. At a typical technology conference held at a convention hotel, a lot can go wrong — from guests falling and injuring themselves, to vendors damaging the venue. Think of your insurance as layers of protection.

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Insurance Planner Conference Automotive 52

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Endless Events

APRIL 12, 2019

Your AV company should be one of the first vendors you hire. In fact, you should ideally hire your AV company before you even sign your venue contract. Pre-plan where each item will be hung to avoid additional costs and check with your venue before you sign the contract whether or not rigging points and included in the cost.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Social Tables

DECEMBER 27, 2022

Planners can estimate that approximately 40% of their graduating class will attend the reunion, and about half of the attendees will bring a guest. If 50% of attendees invite a guest, planners should anticipate that 120 total guests will attend. Who will pay venue and vendor deposits? Book vendor services for the reunion.

Vendor 78

Vendor Booking Venue Registration 78

Social Tables

APRIL 22, 2019

Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Most event planners find that a long-term event planning timeline helps make sure each and every task is accounted for and completed well in advance of the actual event. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

MeetingsNet

AUGUST 19, 2019

Today’s cybercriminal only needs one piece of information to wreak havoc with meeting planners - an email password. As a speaker for Executive Speakers Bureau , I educate individuals and organizations all across the country by sharing my experiences from my FBI career. Brought to you by: Cybercrime. And I’ll tell you how!

Banking 105

Banking Speakers Contracts Contracts 105

Endless Events

FEBRUARY 6, 2019

If you’ve happened to catch our #EventIcons S**t Event Planners Say, then you know you are in for a treat! So, let’s start it right off with planners are asking us all the time, “Hey, is that really … do we need all that gear, that’s more than I asked for?” This Whiteboard Wednesday is all about the *?#!

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Eventtia

APRIL 18, 2022

You’ll have more options, whether it’s the venue, speakers, date/time, and you’ll also have more time to promote the event and to deal with any issues that may come up. Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Technology stack.

Sponsors 62

Sponsors Social Media Registration Events 62

Bizzaboo

JULY 30, 2023

For instance, a conference with keynote speakers, breakout sessions, and interactive workshops necessitates versatile spaces. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. What type of event is it? When is your event? About 42.6%

Venue 52

Venue B2B Proposal Contracts 52

Social Tables

JANUARY 17, 2018

Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. A user-friendly tool like Social Tables’ Diagram can help you map it out and easily share your layout with clients and vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world.

Management 97

Management Automation Communications Communications 97

Eventtia

MAY 16, 2022

The most basic type of event insurance is general liability , which is designed to protect the event organizer and all other insured parties for any accidents within the realm of the venue and any vendors involved in the event that is outside the control of the event organizer. What Types of Insurance Do You Need For an Event?

Insurance 62

Insurance Vendor Certification Events 62

Endless Events

FEBRUARY 24, 2020

“If you want to be a meeting planner today, you can be a meeting planner, just call yourself a meeting planner. And then it goes out four times and yikes, we just ate that money for nothing” “But then there are other times when we had a client where we were on a three-year contract.

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Production Events Contracts Contracts 232

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. Meeting planners can make me (and many other attendees) happier by giving us somewhere quiet nearby where we can escape and talk whenever we want.

Communications 62

Communications Communications Meeting Sponsors 62

MeetingsNet

SEPTEMBER 10, 2021

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm.

Meeting 94

Meeting Insurance Virtual Events Preparation 94

MeetingsNet

AUGUST 19, 2019

Brought to you by: Carly Roncaglio-Marotta manages a team of planners for IQVIA, a global provider of advanced analytics, technology solutions and contract research services to the life sciences industry. She has also served as president of her local meeting planners organization. A chat with Carly Roncaglio-Marotta of IQVIA.

Vendor 40

Vendor Registration Trade Show Logistics 40

Endless Events

MARCH 12, 2020

Because we only to drink the tea but spill it too – whether it is wages or controversial speakers you have our honest opinions. If he gets any kind of discount, he lets them know in writing on every contract that that is a thing that could happen. Can you beat this vendor? It’s like there’s straight pricing.

Events 289

Events Logistics Vendor Education 289

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year. Hotels are busy places.

Rehearsal 77

Rehearsal Venue Contracts Contracts 77

Bizzaboo

DECEMBER 5, 2022

As contracts get renewed and some get terminated, the need for technology enhancement will be critical. If tech vendors can serve as industry experts and understand not only the consumer journey but the marketing journey, that would be super helpful as we think through goals for the future.

Trends 111

Trends Events Technology Technology 111

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year. Hotels are busy places.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

Social Tables

OCTOBER 5, 2022

Whether you’re a professional event planner with decades of experience or an average Joe learning how to throw a Halloween party for the first time, successful event execution requires getting organized, staying cool under pressure, and keeping track of each party-related task on your to-do list.

Vendor 29

Vendor Venue Entertainment Booking 29

Bizzaboo

AUGUST 30, 2023

Plus, we’ve included 10 outside-the-box event planning tips to help today’s event planners succeed beyond their wildest expectations. Check out our article, “ Setting Long-Term Goals for Event Planners: Tips and Guidance.” Curious about how to set objectives and long-term event goals?

Event Planning 95

Event Planning Vendor Events Automation 95

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. If you need similar setups for different speakers, try to make the most of your set-up by putting those speakers in the same room at different times. Anything after the contract is begging.”. It’s tricky.

Contracts 204

Contracts Contracts Events Vendor 204

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Discover how Eventtia compares with other event management software vendors.

Management 117

Management Registration Vendor Automation 117

Social Tables

OCTOBER 5, 2023

We’ve already seen how transforming the way event planners and venues create, manage, and host gatherings has drastically changed the landscape in the past few years. Planning technology These are innovative tools and software designed to assist event planners and organizers in efficiently managing various aspects of event preparation.

Event Technology 88

Event Technology Technology Technology Vendor 88

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Eventtia

NOVEMBER 10, 2023

Here’s a list of specialized tools to consider: Online registration and ticketing platforms are invaluable tools for event planners. Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Discover how Eventtia compares with other event management software vendors.

Management 96

Management Registration Vendor Events 96

Endless Events

SEPTEMBER 10, 2021

Just when event planners thought they had enough to think about, the question arises. And this, of course, includes the AV company you’re signing a contract with. Well, the problem here is that you settle and become complacent with your vendors, choosing the ones you’ve been working with forever. Oh, event AV costs.

Events 308

Events Vendor Technology Technology 308

Endless Events

JULY 23, 2021

And even for the seasoned event planners of the industry, AV, in particular, can get quite overwhelming. In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. How are you supposed to know who to hire?

Contracts 296

Contracts Contracts Venue Vendor 296

Endless Events

MARCH 22, 2019

With over 10 years in the events industry and producing thousands of events, we wanted to do a live that helps educate and empower planners by breaking down AV bids. If the number is too high planners will begin to take a hard look at the quote. We will break them down live on air showing you the good, the bad and the ugly.

Rehearsal 257

Rehearsal Panel Contracts Contracts 257

Bizzaboo

SEPTEMBER 1, 2023

How does the venue handle language access for attendees who are non-native English speakers or individuals who use sign language? Is there a stage or raised platform available for speakers or performers? Does the venue have any partnerships with environmentally responsible organizations or vendors?

Venue 93

Venue Booking Conference Vendor 93

Endless Events

APRIL 8, 2019

Overall, how can the process be as smooth as possible for the client and vendor alike? “There’s definitely a gap between the vendor knowledge and the client knowledge”, says Will. “There are an awful lot of planners out there that still just get the quote from the in-house and go with it”, says Brandt.

Education 299

Education Events Vendor Regulations 299