Bizzaboo

SEPTEMBER 20, 2023

Why Sustainable Event Management Matters Make no mistake: Sustainability — and climate change — are key points of concern for the events industry. 3 Sustainability Phrases Event Managers Need To Know Event leader Melanie Reid noted three important sustainability phrases that every event leader should know inside and out. Does yours?

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Sustainability Management Transportation Events 105

Endless Events

SEPTEMBER 22, 2021

Knowing what is a priority will help you manage your time better and keep you from feeling overwhelmed. Select your venue, virtual platform, and major vendors. Other important vendors that need to be booked well ahead of your event include your AV team, entertainment, and speakers. Check and order necessary supplies.

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Tembusu Events and Communications

APRIL 24, 2024

It communicates a lot about your event to different people, showcases how your plans evolve, and becomes a useful guide for future events. So, whether you’re organising an event solo or as part of an event company in Singapore, managing your budget can actually turn out to be quite cool!

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Management Virtual Events Affiliate Events 40

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

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Bizzaboo

JUNE 27, 2022

As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. What is risk management in event planning? Communicate Changes As They Happen.

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Management Automation Communications Communications 97

ITA Group

JANUARY 28, 2022

Event Management. Partner With Event Management Experts. Managing Your Event Just Got Easier. Budget management. Timeline management. Communication planning, management and execution. Registration build and management. Mobile build and management. Vendor and speaker coordination.

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Management Automotive Contracts Contracts 52

Convene by PCMA

FEBRUARY 16, 2024

Event management platform VenuIQ shared some tips and tricks in a recent blog post, “Best Practices for Marketing Your Event App.” Here are a few takeaways from the post as well as other insights we’ve gathered from other event management platform companies, Swapcard and EventMobi: Integrate app announcements early.

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Smart Meetings

NOVEMBER 2, 2018

An increasing emphasis is being placed on the back-end software and management tools that allow planners to make the most of their time and money. In 2015, the top entrants in the awards included mostly apps, allowing for easier networking, real-time communication or streamlined translation. SpiceFactory –a speaker management system.

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Management Booking Technology Technology 150

Smart Meetings

MAY 31, 2022

How it impacts you: Automated back-end processes allow you to better manage speakers, sponsors, staff and meetings. Cvent: New Vendor Marketplace. What: A curated network of trusted vendors to support in-person, virtual and hybrid event requirements will be a core component of the Cvent Supplier Network.

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Meeting Platform Vendor Networking 225

Social Tables

APRIL 20, 2023

Not only can rehearsals help speakers and presenters become more confident, but they also ensure that the event planning team catches and corrects technical issues. Take advantage of free event planning software that makes it easy to communicate event updates. Complicated vendor setup. Activities starting late.

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Event Planning Rehearsal Vendor Social Media 141

Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Budget mismanagement Events can quickly become financial burdens when budgets are not properly managed.

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Smart Meetings

OCTOBER 27, 2023

Afterwards, she began working in sports, as a customer service and community relations manager with DC United. I love working with our members and designing great event experiences with fantastic speakers and content.” As she prepared for the exam herself, she turned to vendors for many of her questions.

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Social Tables

JUNE 29, 2023

Assemble a dream event planning team Planning a nonprofit event can be a monumental undertaking, requiring detailed organization and task management to run smoothly. Communications Manager: The communications manager is in charge of marketing for the event.

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Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 20, 2023

It provides a detailed outline of all expected expenses and potential revenues, enabling event organizers to effectively manage their resources and make informed financial decisions. Clear Communication Budgets are not just internal tools; they are communication devices.

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Vendor Events Venue Entertainment 117

Bizzaboo

MARCH 19, 2024

These platforms provide native capabilities to engage and communicate with prospective attendees, registrants, and sponsors, manage logistics, deliver content, and enable attendees to engage with other participants.” Bizzabo has been named a Leader in the 2024 Gartner® Magic Quadrant™ for Event Technology Platforms.

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Event Technology Platform Technology Technology 69

Smart Meetings

JUNE 21, 2023

They started having frank conversations with partners working on the next three years of events and vendors who had submitted RFPs, but had not been selected. “An Thanks to all the vendors, sponsors, student volunteers & speakers. Construction delays at America’s Center Convention Complex in St.

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Logistics Vendor Education Trade Show 267

Traveler's Q

NOVEMBER 2, 2023

With features such as event agendas, venue maps, speaker bios, and attendee networking, mobile apps enhance the overall event experience. By utilizing event presentation software and taking the time to design effective slides, organizers can better communicate their message to the audience.

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Event Technology Technology Technology Social Media 130

Endless Events

OCTOBER 25, 2019

You’re dealing with vendors, speakers, performers, caterers, marketers, the media, you name it. Airtable is an excellent resource for event managers who need to track attendees, press releases, or marketing materials. Includes everything you need for event management on the free plan. There must be an easier way, right?

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Event Planning Vendor Sponsors Events 222

Endless Events

JUNE 10, 2022

The final step in the event management process is a follow-up meeting after the event to discuss the event’s overall ROI, attendee and sponsor feedback, and make the necessary readjustments to the overarching event strategy. You can get the host or speaker to do a show of hands, or ask people to use your hashtag to send questions.

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Endless Events

APRIL 12, 2019

Managing the many moving parts in an event can often be stressful and certain components can be neglected or forgotten. Your AV company should be one of the first vendors you hire. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. Forgetting To Communicate Event Changes.

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Smart Meetings

MAY 13, 2022

We’ve had a great opportunity to slow down and really think about what was working, what wasn’t, and how to bring things back even better than before—and now we get to act on that.”. – Chris Riggins , destination marketing manager, Destination Bryan . I’m excited to see our industry return to normal!

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Sports Tourism Tourism Sustainability 245

Smart Meetings

OCTOBER 3, 2023

Medical Group Management Association (MGMA) is hosting its annual 2023 conference at Nashville’s Music City Center with a change in how it approaches the in-person event. It can be anyone from a CEO all the way down to a frontline manager,” says Andrew Swanson, senior vice president of project strategy and sales at MGMA. “We

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Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% of organizers say their event management software played a major role in the success of their most recent conference 62.9% Consider this data from our State of in-person B2B conferences report : 68.9%

Event Technology 105

Event Technology Technology Technology Registration 105

Bizzaboo

JUNE 26, 2023

It also enables better time management and coordination among team members while enabling progress tracking. ☐ Budget: Assess Costs and Source Vendors Figure out how big your event budget should be and identify vendors that can provide the services you need at price points you can afford. Not sure where to start?

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Smart Meetings

OCTOBER 10, 2023

A performance at the World Culture Festival 2023 Luckily, the government managed to avoid a shutdown and the festivities took place as planned on the National Mall. “We Even with the plan to live stream the event, they continued to work with various city entities and ultimately avoided any disruption altogether for any shutdown outcome.

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Bizzaboo

FEBRUARY 20, 2023

According to Bizzabo research , 85% of business leaders — including senior managers, executives, and board members — think in-person events are critical to their company’s overall success. Event Brief/Management Checklist ☐ Set the event date and name. ☐ Create a sustainability plan to optimize waste management and power consumption.

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Conference Sponsors Virtual Events Speakers 98

Motivation Excellence

MAY 24, 2019

Meeting management can be a bear. With that in mind, you have to set and enforce stricter rules for communication. You could require that each speaker states his or her name each time they want to talk and address the rest of the group. Conference calls can be all but impossible to run effectively. The list of woes is long.

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Conference Remote Vendor Communications 130

Stova

AUGUST 24, 2023

The ability to create memorable experiences while managing costs efficiently is a hallmark of a skilled planner. Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event.

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Vendor Registration Events Sustainability 52

Eventtia

OCTOBER 9, 2023

This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish. One of the primary challenges in event planning is managing the numerous details and ensuring you have backup plans for almost every aspect. Evaluate multiple store locations if available.

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Bizzaboo

SEPTEMBER 29, 2022

3 Sustainability Phrases Event Managers Need To Know . Bizzabo’s Senior Events Experience Manager Melanie Reid noted three important sustainability phrases that every event leader should know inside and out. Ensure the vendors you work with use sustainable sourcing and delivery practices. . ? Does yours? .

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Event Planning Sustainability Events Virtual Events 111

Social Tables

DECEMBER 1, 2021

Set communication expectations with the audience and commit to them in order to start building pre-event trust with attendees. Add co-hosts who have a large audience already, such as artists, speakers, business owners, or other event partners. Highlight keynote speakers or special guests. Build credibility and trust. .

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Promotion Social Media Vendor Audience 88

Endless Events

JULY 26, 2018

All the different aspects of your event’s structure should communicate the purpose of the event. Decide on meaningful speakers. We talked in another blog here about the importance of choosing key speakers wisely in order to engage the audience best. Create a purpose-focused event structure. I mean, you could.

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Convene by PCMA

MAY 16, 2023

12 on the campus of Michigan State University resulted in the deaths of three students, LaBranche — CEO of RIMS, the risk management society® — along with other RIMS staff were in Atlanta on a site visit preparing for their annual meeting, RISKWORLD 2023. “It This year, when a mass shooting on Feb.12

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Eventtia

MAY 11, 2022

Speaker session. You can then start planning for the target sponsors, event speakers, and exhibitors. You should begin by appointing a project/event manager (if it’s not yourself) who will be responsible for overseeing the whole event project. Makes top-level decisions including managing the event budget. Competitions.

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Social Tables

APRIL 22, 2019

Event timelines — a sequence of events at defined dates — are often used for project management. Because event planning is a lot like project managing, it makes sense that planners use event timelines all the time. Your keynote speaker requests that you ask about their availability and schedule their appearance three months in advance.

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Event Planning Vendor Events Sponsors 138

Bizzaboo

NOVEMBER 28, 2022

Here are some examples of what your event technology stack may include: Event management tools : ticketing and registration, access management, contact management, and event reporting. Event content tools : agenda builder and editor, session registration management, and speaker portals.

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Event Technology Technology Technology Registration 98

Bizzaboo

JUNE 11, 2023

Not only are vendor prices on the rise and hard to predict, but it’s also increasingly common for hidden costs — such as permit fees, insurance, and security expenses — to impact bottom lines. Staffing What are the costs of your employees planning, managing, and executing the event?

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