Gavel International

MARCH 25, 2024

Reading Time: 7 minutes Success in event and meeting planning involves thoughtful and thorough preparation, which is why having an experienced and prepared meeting planner makes all the difference. So, it makes sense that you should prepare a mobile office of sorts for offsite meetings – for your own use and the use of attendees.

Planner 52

Planner Meeting Promotion Events 52

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. Add vendor timelines. When gathering vendor timelines, here are a few things you can ask: How long it takes for the caterer to prepare and serve a seated dinner for 500 people.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

JULY 30, 2023

Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. Insurance and liability: Seek information on the venue’s insurance coverage and liability policies. Let the rest of the planning unfold, and prepare to create lasting memories!

Venue 52

Venue B2B Proposal Contracts 52

Bizzaboo

MARCH 15, 2021

Event Insurance. It’s also a good idea to purchase event insurance, even if your venue has insurance because there are still many unknowns and you’ll want to be prepared for anything. Vendors, Sponsors, and Staff. How To Communicate Your Safety Measures. Pre-Event Communication. Source: Bizzabo.

Communications 98

Communications Communications Virtual Events Events 98

Social Tables

AUGUST 18, 2022

In addition to brightening the atmosphere of resident life, events can show the property’s appreciation and improve communication between residents and building owners. Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Resident event ideas for large properties.

Events 145

Events Preparation Social Media Entertainment 145

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Ensure adequate insurance.

Event Planning 88

Event Planning Retail Registration Events 88

Eventtia

APRIL 18, 2022

Phase 1: Planning and Preparation. If it’s a virtual event or it’s a smaller in-person event, you’ll have more leniency, but at the very least, make sure you have at least two months in advance to prepare the event. Identify other vendors that may have dependencies with your venue choices (i.e., License/permit.

Sponsors 62

Sponsors Social Media Registration Events 62

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Secure a certificate of insurance (COI). . ☐ Secure a certificate of insurance (COI). It’s also an excellent way to generate business leads.

Conference 98

Conference Sponsors Virtual Events Speakers 98

Brightspot Incentive Events

FEBRUARY 15, 2023

To-Do: revise airfare forecasts, get more budget, or be prepared to trim elsewhere For 24… Lower or Shorter… or Get More When contracting future 2024 incentive trips , some companies understand the new 30-20-10 costs and are increasing budgets accordingly.

Incentives 52

Incentives Travel Travel Contracts 52

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Secure a printing and promotional vendor. ☐ Establish and secure additional vendors (e.g., ☐ Secure a certificate of insurance (COI). . ☐ Secure a certificate of insurance (COI). It’s also an excellent way to generate business leads.

Conference 52

Conference Sponsors Virtual Events Speakers 52

Eventtia

MARCH 14, 2022

Defining a ticket pricing strategy for a hybrid event can be quite challenging, and you should consider several different factors: The in-person aspect of the hybrid event will typically involve more costs: venue rental, catering, insurance, and more. The earlier you begin planning and preparing the hybrid event, the better.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Stova

MARCH 17, 2023

It may require coordination with attendees, vendors, caterers, sponsors, corporate leadership, and even fire safety or law enforcement, officials. In order to get the right people in the right location, on time, and on budget, everything needs to be forecasted and prepared in advance as accurately as possible.

Automation 40

Automation Events Registration Prospect 40

Eventtia

OCTOBER 20, 2022

If you are planning a smaller event (or a simpler virtual-only event), you can have a shorter preparation time. an internal meeting), try to have at least one month of preparation time. Equipment rental and related costs Licences and permits Insurance costs Establish your event team. What are the goals you’d like to achieve?

Event Planning 62

Event Planning Vendor Registration Social Media 62

Endless Events

SEPTEMBER 12, 2018

Finally, you should book early to ensure your AV company has plenty of time to prepare a successful event, thus avoiding any rush fees. When you’re negotiating with in-house vendors, let them know that you want to bring in out-of-house AV. But, sometimes, even with those fees, it can be cheaper to bring in out-of-house vendors.

Contracts 204

Contracts Contracts Events Vendor 204

Social Tables

MAY 16, 2019

There are more than 300,000 wedding vendors operating in the United States which means you have plenty of options to choose from! Purchase engagement ring insurance. Consider wedding insurance. The latest wedding industry reports say that vendors are now forming strategic partnerships to boost their businesses.

Rehearsal 83

Rehearsal Insurance Vendor Venue 83

Traveler's Q

JULY 13, 2023

It’s time to prepare yourselves as the wedding RSVP process can be more daunting than you might expect. They’ll need to make travel arrangements, take time off work, and potentially get insurance or vaccines. However, being prepared ahead of time can make the process smoother. But How About Wedding Plus-Ones?

Management 130

Management Preparation Online Insurance 130

Eventtia

MAY 11, 2022

However, it’s crucial to keep track of these changes, communicate the changes to affected (directly and indirectly) stakeholders, and adjust the event master plan accordingly as needed. No event will go 100% according to plan, and that’s okay as long as you’re prepared. Plan for extreme weather. Build Your Event Team.

Sponsors 62

Sponsors Social Media Event Planning Insurance 62

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Doesn’t hurt to ask, but similar to asking for a discount, be prepared to offer something in return. Do you have any insurance requirements?

Vendor 339

Vendor Contracts Contracts Speakers 339

Stova

MARCH 17, 2023

Ensure that people managing the tactic are prepared and supported with the help of an event. There’s simply so much to consider and prepare. This will help you prepare for every aspect of the event and ensure you save instead of overspending. Logistics Do you need special contracts, permits, or insurance in hosting your event?

Events 40

Events Social Media Automation Planner 40

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. Much like any other thing involving your AV team, it’s all about clear and concise communication. Do you have any insurance requirements?

Contracts 296

Contracts Contracts Venue Vendor 296

CSI DMC

OCTOBER 5, 2023

This extra layer of support can be invaluable during shortages, ensuring qualified staff, material shortages or vendor overwhelm can be more effectively mitigated. We delve into understanding your organization’s goals for each event, communicate proactively, and establish a foundation built on capability and trust.

Destination Management 40

Destination Management Management Vendor Training 40

Eventtia

APRIL 20, 2022

Remember that the most important rule of event planning is to always prepare your plan Bs and plan Cs for everything. Communication and relationship. How easy is it to communicate with the venue manager and suppliers tied to the venue? Also, ask the venue whether there’s a backup power source for redundancies.

Venue 71

Venue Virtual Events Events Logistics 71

Social Tables

JANUARY 4, 2018

The more you can prepare your clients for the higher prices on the horizon, the less friction you’ll encounter when it comes time to close the deal. Make sure to keep an eye on not only what’s being said during the event, but also what’s communicated on your surveys and event materials. HOW TO STAY AHEAD.

Trends 167

Trends Hospitality Social Media Events 167

Eventtia

DECEMBER 16, 2021

The high-level items can vary depending on the type and size of your hybrid event, but you should include at least the following items: Venue rental (including additional costs like insurance required, etc.) You can also use tools like Trello and Slack to facilitate more transparent communication and collaboration between team members.

Virtual Events 62

Virtual Events Registration Events Logistics 62

Traveler's Q

MARCH 14, 2023

Additionally, it can be much harder for the couple to manage vendors and suppliers who may not be familiar with their desired vision or available resources, making it more time-consuming and even expensive to make sure their wedding looks exactly how they want it. Trusted resources will be able to help you plan out every last detail.

Rehearsal 26

Rehearsal Booking Transportation Vendor 26

Social Tables

JANUARY 4, 2018

The more you can prepare your clients for the higher prices on the horizon, the less friction you’ll encounter when it comes time to close the deal. Make sure to keep an eye on not only what’s being said during the event, but also what’s communicated on your surveys and event materials. HOW TO STAY AHEAD.

Trends 74

Trends Hospitality Social Media Events 74

Bizzaboo

DECEMBER 22, 2020

It is the only conference of its kind where attendees can obtain real-world knowledge and training that is not vendor-run. The webinars will focus on the state of Artificial Intelligence across several sectors, including pharma, industry, banking, insurance, and more. Connected Insurance USA. The future of insurance has arrived.

Virtual Events 105

Virtual Events Conference Insurance Events 105

Stova

MARCH 20, 2023

But some areas and individuals aren’t quite prepared to return to a large-scale, fully in-person conference. November Wedding MBA November 6 - 8, 2023 – Las Vegas, NV The Wedding MBA is an annual conference devoted to teaching wedding vendors how to grow their wedding businesses and ultimately book more couples.

Conference 52

Conference Healthcare B2B Banking 52

Bizzaboo

NOVEMBER 15, 2018

The Annual is the largest non-vendor confab in the world, uniting the global SaaS community both online and off. Perfectly placed between the start-up meet-ups and the large conventions, App Growth Summit LA 2019 will feature limited vendors and maximum connections and learning opportunities! SaaStr Annual 2019. Kyoto, Japan.

Conference 141

Conference Events Technology Technology 141