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17 Common Event Planning Mistakes and How to Avoid Them

Social Tables

While planners want to meet the wishes of their clients, it is important not to book dates blindly. Agreeing to a date and booking a venue without further research could cause complications that harm event success, accommodation availability, and the attendee experience. Are there other events, conferences, or retreats taking place?

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The 10-Step Guide to Nonprofit Event Planning

Social Tables

Will the event require sponsors? Operations managers negotiate prices, book vendors, place supply orders, and communicate vendor details between the planning team, venue, and benefiting organization. Book a venue for the press conference and serve refreshments. What type of event will it be: live, virtual, or hybrid?

MICE professionals

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Master Conference Planning With These Pre-event Checklist Templates

Bizzaboo

☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.

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Master Conference Planning With These Pre-event Checklist Templates

Bizzaboo

☐ Send invitations and calendar blocks for event rehearsals. ☐ Assign onsite sponsor meeting rooms if you need to. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Determine all venue access time for staff and exhibit sponsors. ☐ Onboard speakers, sponsors, and partners to the virtual platform.

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The Ultimate Event Planning Checklist: 7 Phases to Create a Winning Event

Eventtia

What should you do when the venue you’ve booked becomes unavailable? This can include booking flights, securing hotel rooms, and planning local transportation. Ensure you get high-resolution logos from your sponsors and seamlessly integrate them into your marketing materials, celebrating the partnership.

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How to Create an Event Brief (with Template)

Bizzaboo

Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Step 2: Define Event Objectives and Goals You have a purpose or a goal you want to achieve with this event.

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45 Questions To Ask Before Meeting With A Virtual Event Production Company

Endless Events

Do you want an expo hall or sponsor type of experience? But first, consider the following: Do you want someone to train your presenters and manage rehearsals? You’re actually competing with the whole Internet, books, their kids, and many other things. Which one would fit your event best?