Bizzaboo

APRIL 1, 2024

Prevention strategy: Start with a detailed plan covering every event aspect, from timelines and venue selection to vendor contracts and emergency plans. Being prepared can save the day, whether that means having backup vendors, indoor options for outdoor events, or extra technical equipment.

Logistics 103

Logistics Events Event Planning Advertising 103

Eventtia

JUNE 2, 2023

An event, as we know, can involve many different moving parts, so by planning early, you’ll get more options for different elements of the event: venue options, speakers/talents options, sponsorship options, marketing options, and so on. Even for smaller events, aim for at least one month in advance to plan the event.

Organization 91

Organization Social Media Insurance Events 91

Social Tables

APRIL 22, 2019

Here are some other ways this master planning guide can help: You can get on the same page with vendors and caterers well in advance. It takes careful planning to pay deposits on time and keep track of contracts. This will keep investors, sponsors, and partners happy throughout the entire process. Add vendor timelines.

Event Planning 138

Event Planning Vendor Events Sponsors 138

Bizzaboo

JUNE 27, 2022

These include: Challenges with sponsors, performers, or speakers, including pulling out at the last minute. Event Experience Leaders know how different contracts look these days. Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world.

Management 97

Management Automation Communications Communications 97

Conferences that Work

NOVEMBER 13, 2022

And unless they possess excellent hearing, conversing with a colleague while Heroes plays from a monster speaker ten feet away is, well, challenging. The solution: provide (sponsor branded?) 3—Frame exemplary interaction between sponsors/exhibitors, and attendees. So attendees need somewhere to talk. I’ll be there!

Communications 62

Communications Communications Meeting Sponsors 62

Convene by PCMA

NOVEMBER 27, 2023

I would like to ask to shadow them when negotiating/managing contracts and other responsibilities that are fully theirs, so I can learn more.” Being at the intersection of clients, sponsors, investors, destinations, associations, and countries that are looking to accomplish different goals at the same time.”

Contracts 59

Contracts Contracts Events Logistics 59

Eventtia

OCTOBER 9, 2023

What should you do when your key speaker suddenly cancels five days before the event? They’ll often be the point of contact for vendors, stakeholders, and customers. Identify and secure your event speakers The right speakers or talents can be a game-changer for any event, especially in retail. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Events 88

Bizzaboo

MARCH 26, 2020

In the face of rising sponsor withdrawals and attendee concerns, the organizers behind the Barcelona-based Mobile World Congress became some of the first to make the tough decision to cancel for the safety of attendees. Being a non-profit, the event especially relies on sponsors to make their event possible.

Sponsors 82

Sponsors Events Vendor Registration 82

Endless Events

FEBRUARY 24, 2020

And then it goes out four times and yikes, we just ate that money for nothing” “But then there are other times when we had a client where we were on a three-year contract. “So, okay, well maybe then it makes sense to buy a bunch of short-throw projectors and some small AV rigs for laptop speakers.

Production 232

Production Events Contracts Contracts 232

Eventtia

OCTOBER 20, 2022

Estimate your budget while considering high-level expense elements, including: Venue cost (for an in-person or hybrid event) Virtual event platform ( for a virtual event ) Catering Staff and volunteers Talent fees (for speakers, presenters, etc.) Securing talents (keynote speakers, presenters, entertainers, etc.)

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Invoice Generation Invoicing features simplify financial management by automating the creation and distribution of invoices to attendees and sponsors. Use platforms such as Capterra to compare and evaluate.

Management 117

Management Registration Vendor Automation 117

Endless Events

FEBRUARY 5, 2020

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Vendor 339

Vendor Contracts Contracts Speakers 339

Eventtia

NOVEMBER 10, 2023

Event mobile apps offer many features, including event schedules, interactive maps, speaker information, and real-time updates. Invoice Generation Invoicing features simplify financial management by automating the creation and distribution of invoices to attendees and sponsors. Use platforms such as Capterra to compare and evaluate.

Management 96

Management Registration Vendor Events 96

Bizzaboo

MARCH 4, 2020

Here’s how to confidently communicate with your attendees, sponsors, and partners. These usually have to do with speaker cancellations, unexpectedly long registration lines, poor WiFi, and other last-minute challenges that may seem like a big deal in the moment but absolutely pale in comparison to the global buzzkill that is coronavirus.

Conference 128

Conference Speakers Vendor Events 128

Bizzaboo

SEPTEMBER 1, 2023

How does the venue handle language access for attendees who are non-native English speakers or individuals who use sign language? Is there a stage or raised platform available for speakers or performers? Daphne Hoppenot Founder The Vendry Are there designated areas for exhibitors or sponsors, such as booths or display spaces?

Venue 93

Venue Booking Conference Vendor 93

Endless Events

JULY 23, 2021

In every contract, an Audio Visual (AV) quote is the piece of a vendor agreement that has the dollars attached to it that breaks apart the projected cost of different materials. The audio section will contain all information related to sound including speakers, soundboards, amps and the sound system at the venue. Compare Costs.

Contracts 296

Contracts Contracts Venue Vendor 296

Stova

MARCH 16, 2023

Monetization There are several opportunities to monetize your onsite technology investments, such as sponsored push notifications, lead retrieval, data sharing, and digital ads. Data Sharing Onsite technology can help you collect valuable attendee data that you can share with your partners and sponsors to quantify the value of your event.

Event Technology 40

Event Technology Technology Technology Registration 40

Social Tables

MAY 14, 2019

With some savvy skills and a side of confidence, negotiating a venue contract can lead to a final agreement that’s much more favorable than what was in the initial proposal. Use it to spread the news, share fun tidbits, and tag your sponsors and speakers. Seek out sponsors to help finance the event.

SEO 141

SEO Proposal Sponsors Events 141

Stova

MARCH 17, 2023

Logistics Do you need special contracts, permits, or insurance in hosting your event? Or perhaps it's having an impressive venue or a top industry keynote speaker. Whether it's an event technology provider or a local vendor, it's important to get multiple quotes when you select whom to work with throughout your event.

Events 40

Events Social Media Automation Planner 40

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Sustainability Events 52

Endless Events

MARCH 13, 2019

” “Well, we had two speakers to cover 2,000 people.” We’re talking about how we can use lighting to draw in the brand colors and use gobos on the walls and maybe we’ll do video content then to have your logo show up, so everyone knows that, hey, this is your conference and you sponsored this.

Consulting 240

Consulting Events Culture Conference 240