Endless Events

AUGUST 22, 2018

If you don’t see that piece of equipment on site, then you are in good standing to negotiate with your vendor. You can often get a good discount on your quote by offering to pay much sooner, for example, 100% of the contract upfront. Ask them: where it is? Is it needed? Then, what are they going to do about it?

Contracts 523

Contracts Contracts Vendor Transportation 523

Smart Meetings

DECEMBER 7, 2018

Event planning is a risky business. Recent natural disasters, labor strikes, even a massive data breach that may have compromised the identities of 500 million Starwood guests, have illustrated the number of things that can go wrong in the event professional world. Contracts are self-inflicted wounds,” he says.

Planner 161

Planner Contracts Contracts Vendor 161

Bizzaboo

APRIL 1, 2024

In this article, we’ll explore the importance of analyzing event failures and how they can lead to future event success. The Top Reasons for Event Failures with Prevention Strategies Event planning is a multifaceted endeavor, encompassing everything from logistical coordination to marketing.

Logistics 103

Logistics Events Event Planning Advertising 103

Bizzaboo

APRIL 27, 2023

Ever wonder how the alphabet soup of CMP, CSEP, CPCE, and CGMP can prepare you for a successful career in event planning? Curious whether event planner courses and event planning certifications are worth it? Not sure how to become an event planner? This is the article for you! Learn more: ILEA 3.

Certification 98

Certification Event Planning Trade Show Planner 98

Social Tables

FEBRUARY 17, 2017

When at events, people use food as bonding moments, as the opening line to tell someone else about that event, or even just as an excuse to indulge a little more than usual. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Preparation.

Vendor 122

Vendor Certification Preparation Contracts 122

Eventtia

OCTOBER 9, 2023

Whether you’re on the brink of planning a first event or are a seasoned professional revising your event planning checklist, this guide aims to be your trusted roadmap. This article provides a comprehensive event planning checklist to help you manage every detail for a successful event, from start to finish.

Event Planning 88

Event Planning Retail Registration Events 88

Traveler's Q

APRIL 3, 2023

To make the process easier, it’s important to be aware of the various event planning tips that can help you ensure that your event is successful. From setting realistic goals to creating an effective budget, many things need to be taken into consideration when it comes to planning a corporate event.

Organization 130

Organization Contracts Contracts Events 130

Endless Events

APRIL 26, 2019

Ideally, your AV company should be one of the first vendors you hire. You should actually hire your AV company before you even sign your venue contract. Step 2: Prepare for the First Meeting With AV Company. Below are the best ways to prepare for your meeting. Come Prepared with Your Goals. Share Desired Layouts.

Vendor 267

Vendor Events Preparation Venue 267

Endless Events

SEPTEMBER 12, 2018

For all the event planners out there trying to plan an incredible event and make a budget work, we hear you. Event planning within a budget is no small task, so it’s no surprise that a question we’re often asked is “how can I save money on event AV?” Anything after the contract is begging.”.

Contracts 204

Contracts Contracts Events Vendor 204

Endless Events

APRIL 12, 2019

Some of these event AV mistakes will cause a minor annoyance, others can completely ruin your event, check out the list below to make sure you avoid these pitfalls at your next event. Planning an event? Watch our free webinar How To Avoid An Event AV Disaster. #15. Hiring Your AV Company Too Late.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Social Tables

SEPTEMBER 21, 2023

With built-in food service available , guests never have to worry about their food getting cold as it travels from the kitchen to the event. For example, an outdoor patio may accommodate 50 people for a cocktail party or networking event but only 25 for seated dinner service. What kind of events have you hosted in the past?

Events 88

Events Venue Rehearsal Booking 88

Bizzaboo

JULY 30, 2023

This article will help you tick off one of the most crucial items on your event planning checklist by showing you how to find the right venue for your next event. Step 1: Define Your Event’s Venue Needs You can’t pick a venue without defining your event’s needs. When is your event?

Venue 52

Venue B2B Proposal Contracts 52

Endless Events

OCTOBER 12, 2018

Instead, plan for a live stream like you plan for the rest of the event. Make it part of your event strategy and plan from the very early stages. For larger events, it can be helpful to have a member of the event planning team totally focused on the live stream strategy. Find a Vendor.

Remote 298

Remote Vendor Audience Events 298

Eventtia

APRIL 18, 2022

By following this checklist, you can be sure to remember all the details necessary for a successful event, as well as keep track of the timelines surrounding the event planning process. Complete Checklist to Hosting an Event. Phase 1: Planning and Preparation. Sign contract with venue and vendors.

Sponsors 62

Sponsors Social Media Registration Events 62

Endless Events

OCTOBER 31, 2018

It’s best to be educated and prepared when working with an AV Union to prevent being caught off guard. He will cover the basics of contracts, how the staff is AV union staff is hired, shadow labor and more. Unions have contracts with the venue. Here’s our contract.” However, it’s definitely true.

Contracts 199

Contracts Contracts Venue Rehearsal 199

Traveler's Q

MARCH 29, 2023

To make the process easier, it’s important to be aware of the various event planning tips that can help you ensure that your event is successful. From setting realistic goals to creating an effective budget, many things need to be taken into consideration when it comes to planning an event.

Event Planning 26

Event Planning Organization Events Contracts 26

Bizzaboo

JUNE 27, 2022

As we ride an optimistic and calmer wave in the events industry — in-person and hybrid events increased 2X over the last three months, compared to the 3 months prior, according to Bizzabo data — event organizers are embracing the power of risk management. What is risk management in event planning?

Management 97

Management Automation Communications Communications 97

Endless Events

SEPTEMBER 10, 2021

Before we dive into more technical details about event AV costs , we have to talk about AV companies in general. A crucial step in building a successful event is working with the best. And this, of course, includes the AV company you’re signing a contract with. Event planning within a budget is no small task.

Events 308

Events Vendor Technology Technology 308

Social Tables

JULY 13, 2023

Who plans a golf course birthday party? Depending on the size, style, and type of birthday affair you want to host, you can manage the event yourself or enlist assistance. Are friends helping you plan the event, or do you have professional event planning staff to assist? Who is paying for the event?

Venue 78

Venue Entertainment Vendor Attendee 78

Alcor Mice

MAY 5, 2021

No matter how big these events are, some of the services offered by these production companies are still the same: event planning, management, venue selection, as well as other logistic needs. Their services come with a strong network of high quality and trusted vendors as well, ensuring that your event receives only the best.

Production 52

Production Contracts Contracts Vendor 52

Blue Spark Event Design

DECEMBER 5, 2022

We recommend all of our clients who are looking to book in 2024 and beyond to start immediately, and here’s why: 7 Top Reasons to Book Your Event in 2024 Right Now: Venue and hotel availability (Site selection and negotiation). Limited supply of top-quality event professionals ‘ Event design and production time.

Booking 52

Booking Site Selection Vendor Event Design 52

MeetingsNet

OCTOBER 29, 2018

Brought to you by: Being a successful meeting & event planner requires a multifaceted skillset—from people and project management to contract negotiation and technology prowess. Competence with event technologies are crucial—but technologies are constantly changing and it's something many end up having to learn on the fly.

Planner 91

Planner Vendor Insurance Contracts 91

Bizzaboo

OCTOBER 16, 2023

Understanding the Basics of Event Budgeting Budgeting is the backbone of any event, ensuring that every element comes together seamlessly. 12 Key Considerations for Your Event Budget Let’s have a look at the list of the core elements involved in corporate event budgeting: Venue: The choice of venues influences cost significantly.

B2B 52

B2B Speakers Sustainability Events 52

Social Tables

AUGUST 29, 2017

Room blocks are an often-overlooked yet essential piece to the event-planning puzzle. Reserving a room block, or a set amount of rooms for guests is not only a convenient solution for accommodations but is also a courtesy for busy guests who are planning to travel for an event. Click To Tweet. Consider the Logistics.

Planner 68

Planner Contracts Contracts Logistics 68

Convene by PCMA

AUGUST 25, 2021

Below, we have broken down the planners’ achievements into different categories, including pulling off virtual, in-person, and hybrid events, acquiring new skills, successfully negotiating contracts, and developing innovative initiatives, among other accomplishments. Building virtual conferences, trade shows, other events. (23

Virtual Events 98

Virtual Events Contracts Contracts Trade Show 98

Social Tables

DECEMBER 13, 2016

The design stage is also a good time to finalize a clients allotted budget and narrow down the vendor options to form a suitable team of professionals that will help turn the couple’s dreams into a reality. I tend to give this phase about three to four month before jumping into planning and production. Working with Clients.

Vendor 96

Vendor Logistics Events Contracts 96

Bizzaboo

MARCH 4, 2020

February 25, 2020 Today, the City of San Francisco declared a State of Emergency to begin preparations around any future coronavirus outbreaks. Hopefully your contracts stipulate terms for last-minute changes like this. Prepare a strategy for communicating and coordinating with your speakers remotely. Postponing your Event.

Conference 128

Conference Speakers Vendor Events 128

Stova

MARCH 17, 2023

Ensure that people managing the tactic are prepared and supported with the help of an event. At the end of this guide, you should be able to use these tactics no matter what industry you are in or the type of events that you plan to create a holistic approach to event management.

Events 40

Events Social Media Automation Planner 40

Social Tables

JANUARY 30, 2017

If an event doesn’t feel like it makes sense and isn’t moving at a good pace, then attendees will notice right away and it can make the whole experience feel off for everyone. Below are some of my tips for keeping your multi-day event flowing in the right direction. Prepare, Prepare, Prepare. Click To Tweet.

Management 90

Management Logistics Preparation Events 90

Bizzaboo

MARCH 15, 2021

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. Event Insurance. This way, you know you are covered if you have to postpone or cancel your event.

Communications 98

Communications Communications Virtual Events Events 98

Meeting Tomorrow

SEPTEMBER 16, 2019

Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. When you work with a nationwide company like us, our top priority is making sure your event runs smoothly, whether it’s in a breakout room in Miami or a conference room in Phoenix.

Rehearsal 77

Rehearsal Venue Contracts Contracts 77

Gavel International

OCTOBER 24, 2022

PRO TIP: Contracting work can be a great way to navigate staffing shortages, especially regarding larger events such as high profile, in-person global meetings or group incentive travel programs. You can also bring them to work if you need them on a bigger scale. 4) Create Training Programs.

Automation 40

Automation Meeting Social Media Training 40

Meeting Tomorrow

SEPTEMBER 16, 2019

Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. When you work with a nationwide company like us, our top priority is making sure your event runs smoothly, whether it’s in a breakout room in Miami or a conference room in Phoenix.

Rehearsal 40

Rehearsal Venue Contracts Contracts 40

Social Tables

OCTOBER 5, 2023

Cutting edge event technology tools, apps, and software We’ve gathered the top tools for every major category of event planning trends and needs. Planning technology These are innovative tools and software designed to assist event planners and organizers in efficiently managing various aspects of event preparation.

Event Technology 88

Event Technology Technology Technology Vendor 88

Social Tables

OCTOBER 5, 2022

Strive to send out event invitations quickly, however, as numerous parties and other events will likely be taking place in your area around the same time. Step 6: Book event vendors, suppliers, and on-site entertainment. Halloween is an exciting, but busy season for professionals in the events industry.

Vendor 29

Vendor Venue Entertainment Booking 29

Social Tables

MAY 30, 2019

Your party planning checklist Whether it’s for a graduation or sales goal celebration, parties require the same event planning skills required to host any other type of group gathering. Depending on the size or complexity of your party, you may want to brush up on best practices or party planning articles to prepare yourself.

Venue 199

Venue Entertainment Preparation Event Planning 199

PlannerWire

FEBRUARY 5, 2020

From budgeting, reports, and task management to attendee registration, check-in, floor plans, and everything in between, they have you covered… what what you need without the soul crushing cost and long term contracts that the other platforms suck you into. Welcome to the EventTech 12 PlanningPod Edition.

Events 52

Events Registration Training Platform 52