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17 Common Event Planning Mistakes and How to Avoid Them

Social Tables

General Admission or VIP) Early bird registration specials Generating excitement early in the promotional stages but failing to keep the momentum going is a common mistake new event planners make. Early bird registration offers, “last chance” reminders, and other dynamic ticket pricing strategies help boost ticket sales.

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Event Risk Management: How To Plan for the Next Crisis

Bizzaboo

Event Experience Leaders know how different contracts look these days. In that vein, consider purchasing event insurance, and be clear with attendees about your cancellation policies. Communicate Changes As They Happen. If plans change, communication is critical. In a crisis or uncertain situation, communication is key.

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How to Safely Return to In-Person and Hybrid Events

Bizzaboo

Venue Contracts. Venue contracts will also look much different than they did pre-COVID. Make sure to read your contract carefully and ask any questions of the on-site team so you know all of your options. Event Insurance. How To Communicate Your Safety Measures. Pre-Event Communication. On-Site Culinary.

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Tales from Hurricane-Affected New Orleans Meetings

MeetingsNet

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm. By August 25, the storm had a more certain destination: Louisiana.

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The Ultimate Event Planning Checklist: 7 Phases to Create a Winning Event

Eventtia

Ensure adequate insurance. Configure your event page and registration form To set up an effective event page and registration form: Establish your page’s aesthetic: Ensure the design and color schemes match your brand and event theme. To ensure a successful online registration launch: Determine registration fees.

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The Ultimate Event Venue Sourcing Guide

Bizzaboo

Make an informed estimate by analyzing previous attendance data, registrations, or similar industry events. Lock in your event date early so you have plenty of time to find your ideal venue, book vendors, and communicate with attendees. What type of event is it? When is your event? What was the feedback on past venues?

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The Complete Checklist to Hosting an Event

Eventtia

Whether you can serve alcohol, accessibility concerns, whether you’ll need to get additional insurance, can you bring your own catering, etc. Sign contract with venue and vendors. Online event registration/ event ticketing solution. If possible, have contracts finalized and signed. Negotiate details with the venue.