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Venue Contracts for AV, Electric, and Internet: Read the Fine Print

MeetingsNet

Frankel also said that doing a site inspection will help planners understand on-site issues that can affect either costs or production specs (such as low-hanging chandeliers) that the venue’s online brochure does not address. Ask if outside vendors are allowed to do the electrical and rigging work, or must that be done by the in-house vendor?

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Hiring an Event Caterer: 10 Things to Look For When Choosing A Vendor

Social Tables

If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. Party planners and hosts have the stressful job of preparing for anything that could happen, so it makes it easier on everyone if all parties are as flexible as possible. Preparation.

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MICE professionals

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17 Common Event Planning Mistakes and How to Avoid Them

Social Tables

From online tools, resources, and event planning software options to tips from the experts—this list has it all! If it rains at an outdoor event, will you panic or will you have a tent prepared to shelter guests from the elements? Complicated vendor setup. Training event staff to maximize efficiency. Activities starting late.

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Planning a Safe Event: Back to Basics

Endless Events

Around the world, tragic incidents at events like the Las Vegas shooting and the Boston Marathon bombing, and natural disasters have shown that we aren’t prepared for every type of security and safety issue in our industry. We’ll talk about how to ensure you’re using the right vendors for this shortly. Don’t leave anything to chance.

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Tales from Hurricane-Affected New Orleans Meetings

MeetingsNet

While the planning teams for those two events had a rather small window in which to enact contingency plans, the planners of the Insurance Accounting & Systems Association’s annual meeting had less than three days to figure out what to do. In the Eye of the Storm. By August 25, the storm had a more certain destination: Louisiana.

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45 Resident Event Ideas That Actually Work

Social Tables

Book multiple local food trucks and other mobile vendors for the event, giving residents a variety of cuisines to try. Gather residents to enjoy a gourmet dining experience designed and prepared by a professional chef. Prepare, plant, and grow a community garden for residents during garden days. Food truck rodeo. Garden days.

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The Complete Checklist to Hosting an Event

Eventtia

Phase 1: Planning and Preparation. If it’s a virtual event or it’s a smaller in-person event, you’ll have more leniency, but at the very least, make sure you have at least two months in advance to prepare the event. Identify other vendors that may have dependencies with your venue choices (i.e., License/permit.