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17 Common Event Planning Mistakes and How to Avoid Them

Social Tables

Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day. Whether hosting a live, virtual, or hybrid event, rehearsing is an important part of the planning process, especially when digital technology or media are involved.

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The 15 Biggest Event AV Mistakes and How to Avoid Them

Endless Events

Your AV company should be one of the first vendors you hire. If your room is exceptionally large the back row might need “delayed” speakers to provide additional sound. For example, if you have a surprise musical performance taking place let your AV company know so they can suggest the best speakers possible for the experience.

Rehearsal 297
MICE professionals

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The 10-Step Guide to Nonprofit Event Planning

Social Tables

Communications Manager: The communications manager is in charge of marketing for the event. Operations Manager: An event operations manager oversees vendor communication. Optimize nonprofit event planning efficiency by organizing all communications in one place.

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Contingency Plans Save the Day for Events, Again and Again

Smart Meetings

We were thankful for the event to continue as planned, not only because the many performers and speakers had rehearsed and planned to be there, but also because our client was able to close out the celebration as intended,” says Miller.

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Corporate Event Planning: Checklist and Guide

Bizzaboo

☐ Budget: Assess Costs and Source Vendors Figure out how big your event budget should be and identify vendors that can provide the services you need at price points you can afford. ☐ Speakers: Decide on Keynotes, Sessions, and Entertainment Figure out which speakers will impact your event most by engaging and captivating attendees.

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*?#! AV People Say – Whiteboard Wednesday

Endless Events

So, the more educated you can be and the more clearly and concisely you can communicate that to your AV company, the more likely you are to get exactly what you asked for and exactly what you need. ” A lot of times the more casual and smooth that something looks, chances are they rehearsed the snot out of it, right?

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Event Planning Is One of the Most Stressful Jobs in the World. Let’s Change That.

MeetingsNet

Stressor: Communication. The event coordinator serves as the conduit of information between the client or host organization, speakers (often VIPs), participants, vendors, and event staff. Attitude Shift: Communicate Dynamically. Communication can break down when our expectations do not match the outcome.