Conferences that Work

AUGUST 16, 2021

At a Marlboro Music Festival rehearsal last week, I heard the words entrance and layer used in a single sentence. Marcy Rosen, right, leads a rehearsal. The rehearsal. On August 8, my wife and I attended a rehearsal of Beethoven’s String Quartet, Op. And it made me think about meeting design. A layer of safety.

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Rehearsal Meeting Design Conference Planner 126

Endless Events

FEBRUARY 6, 2019

They’re willing to stay up till 3:00 in the morning rehearsing it as many times as the CEO wants to and then turn around and come right back down again at 4:00 in the morning. They don’t have to run off to another part of the venue, down the street to the sandwich shop or something like that. Practice, practice, practice.

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Rehearsal Contracts Contracts Planner 263

Endless Events

DECEMBER 4, 2019

Like the stage and stuff is going to happen in this room and we’re going to put it in here and load in happens at this time, rehearsals happen at this time over here. Venue hours, when does the venue even open? Client and talent rehearsals. Technical rehearsals. That’s kind of important to know.

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Production Rehearsal Planner Attendee 250

Convene by PCMA

OCTOBER 12, 2023

Other efforts to make the event more inclusive included having a drag queen as part of the evening’s entertainment, and intentionally designing quiet spaces at host venue Morgan Manufacturing. In addition to putting rehearsals back into the event prep, the association is looking at its use of videos played during the ball.

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Rehearsal Social Media Manufacturing Entertainment 111

Endless Events

SEPTEMBER 16, 2020

Disregarding Rehearsals. It’s doubtful that any event professional would neglect to rehearse the aspects inherent to the in-person facet. The venue where the physical portion of the experience is taking place must be equipped with enough bandwidth to ensure a seamless experience for virtual attendees. Not Enough Bandwidth.

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Rehearsal Virtual Events Audience Sponsors 358

Endless Events

JULY 10, 2020

Well, very simply put, a hybrid event is an experience that brings together people at a physical venue, where everything is taking place, with a virtual audience. Everything you’d have to consider for an in-person event is still relevant – the venue, the speakers, the entertainment, the catering, and so on.

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Virtual Events Events Audience Production 347

Traveler's Q

MARCH 2, 2023

Therefore, this is one of the key areas we can definitely surpass them in the article with, to claim first place in the SERPs (search engine results pages) Your choice of venue will also heavily influence what you can and cannot accomplish with your goals (regardless of whether you follow the SMART or OKR schools of thought in your planning).

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Proposal Rehearsal Speakers Sponsors 130

Smart Meetings

JULY 14, 2022

The elaborate program was rehearsed many times over, giving everyone confidence that the event would be a success. As a North Carolina-based company, TSEC has a limited pool of venues and services to draw from. Read More: Lessons from a Harmonious Return to Meeting in Anaheim. Takeaways for Planners. Value your vendor relationships.”

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Rehearsal Virtual Events Vendor Events 246

Smart Meetings

AUGUST 16, 2021

With all live content, there is the benefit of immediate audience engagement, but the con of this route is the lack of editing and rehearsals. Think Oscar or Emmy style, and how crucial hosts can be in delivering messages between the two audiences at home and in the venue. Often, event professionals choose a blended approach.

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Audience Rehearsal Attendee Planner 279

Traveler's Q

JULY 27, 2023

It determines the size of the venue, the menu, and the overall budget, among other factors. From the venue size to the catering options, having a headcount of your guests will allow you to better gauge your expenses. The guest list is the foundation upon which all other elements of the wedding rely on.

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Rehearsal Proposal Logistics Venue 130

Endless Events

APRIL 12, 2019

In fact, you should ideally hire your AV company before you even sign your venue contract. If you hire them before the venue they can be your advocate in finding the best location for your event. A good AV company will help you determine if the venue fits your needs and vision. We’ve seen venue WiFi costs grow astronomically.

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Rehearsal Events Vendor Venue 297

Social Tables

SEPTEMBER 21, 2023

Acting as an event venue opens restaurants to the revenue potential associated with event rental and catering services—revenue with higher profit margins than traditional food service. Public restaurant events Public events generate buzz in the community and help attract new customers to your event venue.

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Events Venue Rehearsal Booking 88

Smart Meetings

JUNE 19, 2023

Providing a successful and amazing experience for event attendees can often feel like an award-worthy performance for meeting professionals, and rightfully so, as the smiling faces of attendees funnel out of the venue chatting about the performance. The 2023 season kicks off on June 30 and will run through Aug.

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Rehearsal Fashion Entertainment Banking 246

Endless Events

MARCH 22, 2019

When you are at your venue, you may hear “If you use this AV company we will give you the internet for free.” We have heard of WiFi costing upwards of 30K at venues. Does this labor include rehearsals? Also be sure to add important times like set-up, rehearsals, start-times, and breakdown. It’s a giant cost!

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Rehearsal Panel Contracts Contracts 257

MeetingsNet

JULY 17, 2020

DO: Test, Rehearse, and Double Check. Rehearsing and preparing is not just reviewing your notes or speaking in front of the mirror – it requires the tech side of things too.” Keeping audiences engaged and interested from afar can be a challenge and requires a different approach than in-person events. We’ve got your back.

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Virtual Events Rehearsal Audience Preparation 135

Endless Events

FEBRUARY 23, 2021

Virtual event rehearsals , of course. We rehearsed pretty hard leading up to it.” We don’t have to rent equipment and fly people into town and find a venue. .” They have managed to flip that all the way around and delight over 50,000 listeners in the past six months. How did they do it? We can do it for them.

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Virtual Events Rehearsal Events Entertainment 232

Endless Events

MARCH 10, 2020

We’ve covered topics such as how to plan an event without visiting the venue , how Virtual Reality can impact the events industry , and much more. She schedules rehearsals with the speakers two weeks in advance to check their audio, their internet, make any suggestions about the background, walk them through the features.

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Virtual Events Speakers Rehearsal Events 398

Endless Events

JULY 26, 2019

There are WAY too many variables to cover and every venue is going to be different. Maybe they are running dress rehearsals and notice that videos are buffering, or the AV company tells them they don’t have adequate speeds to Livestream, they find dead zones and can’t get WiFi in certain rooms and the list goes on. Venue Negotiations

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Vendor Venue Events Contracts 282

Eventtia

JANUARY 11, 2022

A live event, as we know, is an event hosted in a physical venue with in-person attendance. A hybrid event has both virtual and live attendees participate in the same event at the same time: live attendees at the venue, and virtual attendees attending online. Rehearse and test the content over and over again. Keynote session?

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Management Rehearsal Virtual Events Events 62

Endless Events

MARCH 4, 2020

And you’re visiting a potential venue, so there are a million other things on your mind. After this, your next venue visit will be that much easier. Venue Guidelines. We sometimes call this an AV packet, a third-party AV packet for a venue. Consider The Venue’s Restrictions. – Video Transcription.

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Venue Contracts Contracts Conference 321

Endless Events

OCTOBER 31, 2018

Unions have contracts with the venue. Number one is that unions, if you didn’t know, always have their contracts with the venue. Usually, the unions will approach the venues and say, “Hey. That’s always just something to keep in mind when you are looking at your venues, is that venue specifically a union?

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Contracts Contracts Venue Rehearsal 199

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Include hidden event costs like guest count attrition, conference calls, credit card fees, and venue amenity expenses. Want to test out event diagramming for free?

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Event Planning Social Media Vendor Advertising 78

Endless Events

JULY 13, 2018

An Event Venue… for Free? Event venues tend to take up a huge chunk of the budget, which is a concern when the budget is light. maybe you can combine the venue and activities, as you could do with outdoor team building-style events. And of course, there are community venues such as public parks, centers, and the like.

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Attendee Trade Show Audience Venue 159

Meeting Tomorrow

JUNE 3, 2021

Rehearse with ALL your presenters. Rehearse with both your onsite presenters and your remote presenters. Your venue may only give the download speed. Use space in your venue to connect your live and remote experiences. Use physical space in your venue to connect your live and remote experiences in creative ways.

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Production Rehearsal Remote Virtual Events 58

Cort

NOVEMBER 16, 2021

From choosing a theme to booking a venue to sending out invitations, certain decisions to get you from “yes” to “I do” should take place at specific points in your timeline. Look at venues during this time, and narrow down where you might want to get married and where you should host your reception. 2-6 Weeks Until Your Wedding.

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Rehearsal Booking Planner Vendor 52

Eventtia

OCTOBER 9, 2023

What should you do when the venue you’ve booked becomes unavailable? Here’s how to structure your budget considerations: Allocate funds for venue and infrastructure. Provide essential information: Mention the date, time, and venue. Here’s what to consider at this stage: Prepare the venue.

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Event Planning Retail Registration Events 88

Smart Meetings

MAY 25, 2021

DMCs bring knowledge of the off-site venues adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year.”.

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Proposal Contracts Contracts Logistics 138

Bizzaboo

JUNE 22, 2022

As you begin planning, do your due diligence to make sure you pick satellite venues in convenient locations. At the same time, you must ensure that the venue is technology-enabled and can support high-quality, no-latency live streaming video and the bandwidth needed to accommodate everyone’s devices. Create an agenda and rehearse.

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Rehearsal Meeting Remote Events 52

Endless Events

MARCH 18, 2019

When you are at your venue, you may hear “If you use this AV company we will give you the internet for free.” We have heard of WiFi costing upwards of 30K at venues. Are rehearsals included? Also be sure to add important times like set-up, rehearsals, start-times, and breakdown. And we won’t lie, this seems great!

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Rehearsal Panel Contracts Contracts 120

inVOYAGE

FEBRUARY 22, 2024

Luxury Venues Flamenco de Leones Experience the essence of Madrid's singing cafés at Flamenco de Leones. With a 70-seat tablao, directed by Jonatan Miró, this venue offers a range of flamenco styles, from modern to traditional dance. Watch performances from VIP boxes, see rehearsals, or enjoy a technical tour backstage.

Culture 52

Culture Planner Retreat Rehearsal 52

ADMEI

MAY 19, 2021

DMCs bring knowledge of the offsite venues that are adhering to protocols and help deliver a clear understanding of the details of local regulations. They will also know which venues and providers are still operating locally, given the significant changes during the last year”. Floor plans for functions. SITE INSPECTIONS.

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Proposal Contracts Contracts Destination Management 182

Bizzaboo

FEBRUARY 20, 2023

☐ Send invitations and calendar blocks for event rehearsals. Venue and Onsite Planning Checklist ☐ Secure a venue early on. Ensure the venue is clean, appealing, and in a great location. ☐ Outline any freight, load-in, and load-out needs with your venue ahead of time. Build a show agenda.

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Conference Sponsors Virtual Events Speakers 98

Bizzaboo

JULY 13, 2023

An event brief is a comprehensive document that contains all the key elements of an event, such as event goals, target audience, budget considerations, venue selection, and marketing strategies. A list of recommended hotels near the venue will be provided. What is an event brief?

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Logistics Speakers Events Registration 52

Endless Events

SEPTEMBER 20, 2021

Make sure that you’ve gone through it and you’ve rehearsed it. Early on when a lot of customers were pivoting to virtual, they were saving so much money on the venue and the catering. Have that production schedule ready to go and practice it. ” Start With The Virtual Event Production Budget.

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Virtual Events Production Speakers Events 317

Travel Daily Media

SEPTEMBER 30, 2020

Every event comes with a dedicated Dolce hybrid meeting expert, state-of-the-art technology, high-speed internet and pre-event technical rehearsals. From live streaming to separate Dolce meeting rooms in the same location, large-scale online conferences, to on-site broadcast studios connecting various Dolce hotels in Europe.

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Rehearsal Meeting Remote Regulations 52

Meeting Tomorrow

SEPTEMBER 16, 2019

They know which speaker always runs late for rehearsals, which executive likes to make last-minute changes onsite, and what your CEO’s major show-flow pet peeves are. Each venue and crew is different, so it’s tough for our clients to know exactly how to prepare and how involved they need to be. Next venue?

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Rehearsal Venue Contracts Contracts 77

Bizzaboo

JUNE 26, 2023

☐ Venue: Choose the Perfect Location Select a venue that suits your event’s size, location, and requirements, ensuring it aligns with the theme and atmosphere you want to create. Not sure where to start in choosing the right venue? Read our article, “ 10 Tips for Choosing the Perfect Conference Venue.”

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Event Planning Vendor Seminar Speakers 52