Endless Events

OCTOBER 11, 2021

Presenters and team members alike learned how to look better on camera. “18 months into the pandemic, I’m still spending a lot of time on presenter prep calls,” says Brandt. Took an enormous amount of rehearsal. And speaking of virtual event rehearsals , let’s talk about Apple keynotes.

Rehearsal 316

Rehearsal Speakers Production Virtual Events 316

ADMEI

MAY 8, 2024

Utilizing exhibitor booths effectively has a major impact on how the DMC presents itself and its services. To capitalize on this opportunity, prepare your elevator pitch and rehearse it until you’re ready to seamlessly share it with any booth visitor who stops by.

Trade Show 222

Trade Show Destination Management Rehearsal Audience 222

Smart Meetings

NOVEMBER 28, 2023

These are presented to the client for approval, ensuring clarity and avoiding confusion post-event. It also allows the audiovisual team to finalize technical preparations during the rehearsal, ensuring they work with the correct presentation version when the event begins.

Rehearsal 228

Rehearsal Communications Communications Preparation 228

MeetingsNet

APRIL 15, 2024

During the 12-hour educational marathon hosted by Meeting Professionals International on April 11—Global Meetings Industry Day—one session presenter touched on a delicate issue that surely had all the business-event planners in attendance nodding along: Yes, change is essential and inevitable.

Rehearsal 115

Rehearsal Contracts Contracts Transportation 115

Smart Meetings

NOVEMBER 16, 2022

She presented a special session at Financial and Insurance Conference Professionals’ (FICP) 2022 Annual Conference titled, “Event Risk management: 2022 Risk Categories.”. That is a lot to consider: create what-if scenarios for and rehearse responses to “just in case.”. Defining Risk. “You Call to Action.

Rehearsal 260

Rehearsal Social Media Insurance Incentives 260

Meeting Tomorrow

FEBRUARY 21, 2019

And that rule is, any audience of any size will lend their time and attention, their feedback, and in many cases – their resources, in exchange for expert insight, ahead of the curve ideas and solid advice, if delivered through a flawless presentation. The momentum is on the presenter’s side. Try out your technology before you present.

Rehearsal 59

Rehearsal Audience Speakers Preparation 59

Endless Events

JANUARY 14, 2021

If you’re an avid reader of Endless, you might recall that one of those mistakes was foregoing rehearsals. Yes, today, we’ll be explaining exactly why virtual event rehearsals should be a non-negotiable. Let us then explore the pros of virtual event rehearsals! But let’s return to the topic at hand.

Rehearsal 246

Rehearsal Virtual Events Speakers Events 246

Social Tables

APRIL 20, 2023

Accepting event planning gigs with a quick-turnaround time could also lead to presenting less than your best work. Neglecting to test your technology Any event that includes digital presentations, sound, or lighting cues should be rehearsed prior to the big day.

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Bizzaboo

JULY 25, 2022

Below, you’ll find everything you need to know about the event, including upcoming rehearsals and speaker prep. In a moment, you will receive two links — one for your tech rehearsal and one for the live event. Technical Rehearsal. Please note that it is a different link than the technical rehearsal link.

Virtual Events 98

Virtual Events Speakers Rehearsal Management 98

Endless Events

JUNE 19, 2020

You’re either a planner eager to learn how you can set your virtual speaker up for success, or you’re a speaker looking to be trained in the art of virtual presentations. But now that you’re presenting from a different location than everybody else, you’re in charge of your own background. Pinneaple on pizza.

Virtual Events 352

Virtual Events Speakers Rehearsal Events 352

Conferences that Work

MAY 16, 2022

Note: This event was a workshop , not a presentation. Unfortunately, I was responsible for the context switches between Zoom Gallery mode and sharing my keynote presentation slides. There are several ways to share a Keynote presentation in Zoom. My favorite is to share my Keynote presentation as a virtual background in Zoom.

Online 118

Online Rehearsal Logistics Advertising 118

Smart Meetings

DECEMBER 22, 2021

Allseated offers access to hundreds of thousands of 3D hotel backgrounds around the world and helped to create a series of “rooms,” including a luxurious lobby, wine cellar for a 1-hour presentation and a rooftop that resembled a view of Italy’s Amalfi Coast for a short presentation about the charity, all followed by a DJ experience.

Meeting 252

Meeting Rehearsal Sponsors Virtual Events 252

Endless Events

APRIL 12, 2019

A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming. Incorrect formats for presentations. Imagine, your presenter arrives for the most anticipated keynote of the conference with their presentation in the wrong format.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Endless Events

FEBRUARY 6, 2019

Now, when we’ve got planners involved especially happens a lot of times with corporates where they’ve got one big annual presentation. They’re willing to stay up till 3:00 in the morning rehearsing it as many times as the CEO wants to and then turn around and come right back down again at 4:00 in the morning.

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Endless Events

APRIL 9, 2021

Depending on the scale and scope of the experience, the costs associated with each of the aspects presented in the checklist can vary widely, but we added ballpark figures for them. Pre-Production: Sourcing gear, rehearsals, pre-records. The Basics. There is a series of basic necessities inherent to every virtual event.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

Endless Events

JULY 10, 2020

With a moderator present, conversations can be facilitated and engagement between the two audiences can easily be promoted. Not only are you catering to people who are physically present, but you’re also giving people all across the globe the chance to be a part of this amazing experience.

Virtual Events 347

Virtual Events Events Audience Production 347

Endless Events

FEBRUARY 23, 2021

Virtual event rehearsals , of course. We rehearsed pretty hard leading up to it.” I think they’re just excited to be watching something that’s not a presentation, so people are in.” .” They have managed to flip that all the way around and delight over 50,000 listeners in the past six months.

Virtual Events 232

Virtual Events Rehearsal Events Entertainment 232

Endless Events

MARCH 10, 2020

She schedules rehearsals with the speakers two weeks in advance to check their audio, their internet, make any suggestions about the background, walk them through the features. So yeah, rehearsals are important” Production Value. And then I turn that over to an amazing colleague on my team, Bragan Sadler.

Virtual Events 398

Virtual Events Speakers Rehearsal Events 398

Meeting Tomorrow

JUNE 3, 2021

Rehearse with ALL your presenters. Rehearse with both your onsite presenters and your remote presenters. This helps everyone be prepared with their transitions and understand what exactly they’ll be looking at while they’re presenting. . Have at least 2 cameras for different angles.

Production 58

Production Rehearsal Remote Virtual Events 58

Convene by PCMA

JULY 27, 2022

Lock in your run-of-show and rehearse more than ever before. They may need to straighten out seating, throw away trash, or be present to help supervise room setup turnovers and between cleaning. No-show rates are running high in these three support areas. Ask your vendors what contingency plans they have to ensure full staffing.

Organization 105

Organization Rehearsal Preparation Contracts 105

Endless Events

MARCH 2, 2020

“The presenter was speaking and you saw the camera dip”, he recalls. “So let’s start with the first one, which might be that let’s say, for example, you had rehearsals until midnight. Run that on the same gear and rehearse that with that crew” “Because it’s a totally different thing.

Rehearsal 289

Rehearsal Management Production Trade Show 289

Endless Events

NOVEMBER 6, 2020

If your session is covering topics that quickly change (statistics, for instance), live allows you to present the content accurately. This can be a good thing, as we mentioned before, but it can also make the audience feel disconnected from the speaker if everything feels too rehearsed or excessively forced. Timeliness. Conclusions.

Virtual Events 207

Virtual Events Speakers Rehearsal Audience 207

Endless Events

APRIL 1, 2020

It’s one thing to have someone physically present in a space and tuning out. Sure, engaging remote attendees is harder than engaging those who are physically present. This is why you need to be proactive with the content that will be presented. Rehearsals are not reserved for in-person events only! So let’s get learning!

Remote 311

Remote Audience Attendee Virtual Events 311

Eventtia

JANUARY 11, 2022

Breaking the content into smaller chunks: Breaking down the presentations/sessions into smaller sections while also including frequent breaks. Revisit the content before the event and ensure it’s already well-planned: presentations, videos, and all sorts of content to be presented before the attendees.

Management 62

Management Rehearsal Virtual Events Events 62

Smart Meetings

MAY 25, 2021

In similar fashion, RFPs were often presented without budget parameters, requiring the DMC to make assumptions, and often having to re-do a proposal from top to bottom to meet newly disclosed financial criteria. Many planners were indifferent to how many RFP requests they sent for an event, as these had no financial impact on them.

Proposal 133

Proposal Contracts Contracts Logistics 133

Meeting Tomorrow

FEBRUARY 16, 2022

You may want to kick off with a game to test learning, teach something new, or let attendees get to know each other or the presenters. You also want to rehearse your game just like you would another session. In my case, I kicked off with a game to encourage event planners to be creative with their formats. 2 Virtual Event Prizes!

Virtual Events 88

Virtual Events Rehearsal Events Platform 88

Social Tables

JUNE 29, 2023

Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security. Host a pre-event preparatory meeting As the event date approaches, host a rehearsal session. Reiterate the event date, location, and time.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Eventtia

OCTOBER 9, 2023

Cultivate your event branding Building a recognizable and cohesive brand for your event ensures it stands out and resonates with your target audience, especially in retail, where presentation matters greatly. It’s pivotal to ensure a synchronized and smooth presentation for your attendees: Double-check travel schedules and itineraries.

Event Planning 88

Event Planning Retail Registration Events 88

Endless Events

SEPTEMBER 20, 2021

Make sure that you’ve gone through it and you’ve rehearsed it. “You have to train your virtual speakers , making sure they feel confident and comfortable when it comes to presenting in an event. Have that production schedule ready to go and practice it. ” Start With The Virtual Event Production Budget.

Virtual Events 317

Virtual Events Production Speakers Events 317

Bizzaboo

JUNE 22, 2022

Create an agenda and rehearse. You also need to rehearse, so presenters and facilitators are comfortable during the event. At the same time, you must ensure that the venue is technology-enabled and can support high-quality, no-latency live streaming video and the bandwidth needed to accommodate everyone’s devices.

Rehearsal 52

Rehearsal Meeting Remote Events 52

Endless Events

MARCH 24, 2020

We have an amazing presenter, so that’s very helpful. Second, do rehearsals. So get that figured out, do a rehearsal. . “We didn’t have to write scripts. We put together an outline, a slide deck with the order that we’re going in. And so that’s kind of the way that we roll as a company.

Trade Show 239

Trade Show Rehearsal Platform Events 239

ADMEI

MAY 19, 2021

In similar fashion, RFPs were often presented without budget parameters, requiring the DMC to make assumptions on the type of program required, often having to re-do a proposal from top to bottom to meet the client’s newly disclosed financial criteria. Agenda and timeline of proposed elements including tours, activities, evening events, etc.

Proposal 182

Proposal Contracts Contracts Destination Management 182

MeetingsNet

SEPTEMBER 13, 2017

From my perspective, it’s also useful to be there to see some of the other presentations to get a taste of the topics and a feel for the audience. Audiovisual Any speaker worth his or her salt will want to check the room and audiovisual equipment before the presentation, especially if they include PowerPoint or video.

Speakers 73

Speakers Rehearsal Audience Logistics 73

Conferences that Work

MARCH 25, 2019

Though it’s clearly sensible to keep a conference running on schedule, we’ve all attended meetings where rambling presenters, avoidable “technical issues”, incompetent facilitation, and inadequate logistics have made a mockery of the published program. I did so, and noticed that the other presenter did not.

Rehearsal 70

Rehearsal Logistics Contracts Contracts 70

Bizzaboo

FEBRUARY 20, 2023

☐ Send invitations and calendar blocks for event rehearsals. Event Presentations Checklist ☐ Create a slide deck template for all presentations. Create internal and external Slack channels to enhance collaboration and teamwork before, during, and after the event. ☐ Build a show agenda. ☐ Determine your technology needs (e.g.,

Conference 98

Conference Sponsors Virtual Events Speakers 98

Endless Events

JULY 26, 2019

Are they planning to have presentations? Maybe they are running dress rehearsals and notice that videos are buffering, or the AV company tells them they don’t have adequate speeds to Livestream, they find dead zones and can’t get WiFi in certain rooms and the list goes on. Think about how your exhibitors plan to use the WiFi.

Vendor 282

Vendor Venue Events Contracts 282

inVOYAGE

FEBRUARY 22, 2024

This iconic museum opens its exclusive spaces for private group visits, presentations, and corporate events. Watch performances from VIP boxes, see rehearsals, or enjoy a technical tour backstage.

Culture 52

Culture Planner Retreat Rehearsal 52