Endless Events

JUNE 19, 2020

You’re either a planner eager to learn how you can set your virtual speaker up for success, or you’re a speaker looking to be trained in the art of virtual presentations. 2 Prepare Your Background. Seeing the person who’s presenting speak against a background of piled boxes and old papers is an instant turn-off.

Virtual Events 352

Virtual Events Speakers Rehearsal Events 352

Bizzaboo

JULY 25, 2022

Once you’ve secured your speakers, you must prepare them for the event to ensure everything runs smoothly and that they feel comfortable throughout the process. Of course, well-prepared speakers are better than those who jump in blindly. In a moment, you will receive two links — one for your tech rehearsal and one for the live event.

Virtual Events 98

Virtual Events Speakers Rehearsal Management 98

Endless Events

JANUARY 14, 2021

If you’re an avid reader of Endless, you might recall that one of those mistakes was foregoing rehearsals. Yes, today, we’ll be explaining exactly why virtual event rehearsals should be a non-negotiable. If there’s something 2020 has taught it’s that we can never be too prepared.

Rehearsal 246

Rehearsal Virtual Events Speakers Events 246

Endless Events

APRIL 12, 2019

A bad AV mistake like projectors that stop working during your keynote bringing the presentation to a halt, will make attendees immediately regret coming. One week before the event, reach out to each individual and ensure they are fully prepared, repeat any mission-critical information again at this time. This is a huge fail!

Rehearsal 297

Rehearsal Events Vendor Venue 297

Convene by PCMA

JULY 27, 2022

Almost every aspect of event setup takes longer on site as the business events industry moves forward with fewer workers — so organizers need to prepare their staff members for possible challenges. Be prepared for missed deadlines, late fees, and a lot more handholding. Lock in your run-of-show and rehearse more than ever before.

Organization 105

Organization Rehearsal Preparation Contracts 105

Endless Events

APRIL 1, 2020

It’s one thing to have someone physically present in a space and tuning out. Sure, engaging remote attendees is harder than engaging those who are physically present. This is why you need to be proactive with the content that will be presented. Prepare For Everything. Rehearsals are not reserved for in-person events only!

Remote 311

Remote Audience Attendee Virtual Events 311

Meeting Tomorrow

JUNE 3, 2021

Rehearse with ALL your presenters. Rehearse with both your onsite presenters and your remote presenters. This helps everyone be prepared with their transitions and understand what exactly they’ll be looking at while they’re presenting. . Have at least 2 cameras for different angles.

Production 58

Production Rehearsal Remote Virtual Events 58

Eventtia

OCTOBER 9, 2023

For example, if you’re launching a grand opening of a flagship store in a major city, expecting a footfall of over 1,000 customers, it’s wise to start preparations at least four months ahead. For smaller events, such as a masterclass on how to use the product, 1-2 months of preparation might be enough. Gather essential materials.

Event Planning 88

Event Planning Retail Registration Events 88

Smart Meetings

MAY 25, 2021

In similar fashion, RFPs were often presented without budget parameters, requiring the DMC to make assumptions, and often having to re-do a proposal from top to bottom to meet newly disclosed financial criteria. Many planners were indifferent to how many RFP requests they sent for an event, as these had no financial impact on them.

Proposal 157

Proposal Contracts Contracts Logistics 157

Eventtia

JANUARY 11, 2022

Breaking the content into smaller chunks: Breaking down the presentations/sessions into smaller sections while also including frequent breaks. Revisit the content before the event and ensure it’s already well-planned: presentations, videos, and all sorts of content to be presented before the attendees. Prepare for redundancies.

Management 62

Management Rehearsal Virtual Events Events 62

Social Tables

JUNE 29, 2023

From online community awareness campaigns to out-of-the-box nonprofit event planning ideas, thoughtful preparation can help increase the success of fundraising activities. Provide a budget outline that breaks the total down into specific categories like venue costs, presentation tech, F&B, entertainment, decorations, and security.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

inVOYAGE

FEBRUARY 22, 2024

This iconic museum opens its exclusive spaces for private group visits, presentations, and corporate events. Here, authentic flamenco is paired with a delightful meal prepared by Chef David García for a unique fusion of culinary and cultural excellence! Enjoy dinner on stage, prepared by a Michelin-starred caterer.

Culture 52

Culture Planner Retreat Rehearsal 52

ADMEI

MAY 19, 2021

In similar fashion, RFPs were often presented without budget parameters, requiring the DMC to make assumptions on the type of program required, often having to re-do a proposal from top to bottom to meet the client’s newly disclosed financial criteria. Agenda and timeline of proposed elements including tours, activities, evening events, etc.

Proposal 182

Proposal Contracts Contracts Destination Management 182

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Send invitations and calendar blocks for event rehearsals. Event Presentations Checklist ☐ Create a slide deck template for all presentations. It’s also an excellent way to generate business leads. ☐ Build a show agenda.

Conference 98

Conference Sponsors Virtual Events Speakers 98

MeetingsNet

NOVEMBER 7, 2018

Also known as an “analyst day,” an investor day is a public meeting, where presentations are made by the CEO and other VIPs of a company in front of a live audience, for the purpose of updating the public on the health and direction of the company. Consider holding presentations in the headquarters auditorium or other modest settings.

Rehearsal 53

Rehearsal Audience Venue Management 53

Alcor Mice

JANUARY 26, 2021

PREPARATION. Transitioning from a physical event into a virtual one means cutting out several essential expenses in place of new ones, which is why creating a budget for a virtual event presents its own challenges. A theme is everything related to the design of your event such as: visuals, presentation templates, videos, etc.

Virtual Events 52

Virtual Events Social Media Registration Rehearsal 52

Eventtia

MARCH 14, 2022

The thing is, while the event content remains mostly the same for both audiences, the delivery or presentation should be custom-tailored accordingly. It’s crucial to have presenters and speakers that know how to keep the virtual attendees engaged without alienating the in-person audience. Start early.

Benefits 62

Benefits Virtual Events Sponsors Events 62

Smart Meetings

OCTOBER 8, 2018

Mere hours after the conclusion of the Safeway Open golf tournament presented by Chevron at Silverado Resort and Spa in Napa last October, the Atlas Peak fires broke out. Meeting organizers are responsible for keeping attendees safe, so an emergency contingency plan needs to be well thought out and rehearsed. A Close Call.

Conference 202

Conference Tourism Tourism Rehearsal 202

Bizzaboo

FEBRUARY 20, 2023

Ensuring an event is successful starts with preparation — and a lot of it. ☐ Send invitations and calendar blocks for event rehearsals. Event Presentations Checklist ☐ Create a slide deck template for all presentations. It’s also an excellent way to generate business leads. ☐ Build a show agenda.

Conference 52

Conference Sponsors Virtual Events Speakers 52

MeetingsNet

JULY 17, 2020

DO: Test, Rehearse, and Double Check. Rehearsing and preparing is not just reviewing your notes or speaking in front of the mirror – it requires the tech side of things too.” A few minutes of preparation can save hours of headache later. But what happens when a presenter’s laptop crashes or the internet goes down?”

Virtual Events 135

Virtual Events Rehearsal Audience Preparation 135

Endless Events

APRIL 10, 2020

The best thing you can do to start this journey off with the right foot is to be prepared. Think about them and write them down so you can present them when meeting with a virtual event production company. What kind of content will you be presenting? Will all your presents be in a single location or distributed?

Virtual Events 347

Virtual Events Production Meeting Events 347

Endless Events

OCTOBER 14, 2019

You’re trying to turn over a whole bunch of presenters real fast and man that, I would say, it takes about five minutes per presentation to get their laptop set up, get them mic’d up, get them all settled in. Andrew’s proposal might not always fly with every client. Crunching The Numbers.

Management 218

Management Rehearsal Production Proposal 218

Convene by PCMA

AUGUST 2, 2021

And then the third group of stakeholders were the eight remote presenters who were going to give reports on particular pieces of business and they also needed to be able to vote securely. We had to redesign a solution — the idea was anybody that was presenting or going to be on screen we were taking out of Zoom. Rehearsal Requirements.

Meeting 98

Meeting Rehearsal Remote Production 98

Endless Events

OCTOBER 21, 2019

Prepare to have your mind blown by this week’s discussion of tablets and events! So going on those site visits and being able to chicken scratch notes and then easily translate that into physical typed text was huge” Rehearsals. I remember the first time I used the Keynote presenter app. Keynote Presenter App.

Events 217

Events Rehearsal Medical Meetings Planner 217

Conferences that Work

DECEMBER 21, 2020

Preparation. Lots of rehearsals too. Ask everyone to keep their camera on as a way of showing respect and being present. If you’d like to see what a business partner and I started for people like me who want to PRESENT rather than PRODUCE, visit livestream-denver.com. Kristin Arnold. Kristin Arnold. Curiosity is key.

Panel 153

Panel Online Audience Virtual Events 153

MeetingsNet

OCTOBER 8, 2020

Presenters. Green and blue backdrops are used as these colors aren’t present in human skin tones, and allow engineers to replace the colored background with a virtual backdrop of their choosing. These types of meetings webinars with an in-person presentation, or an event broadcasted on the web to attendees who couldn't make it live.

Planner 131

Planner Meeting Registration Audience 131