Smart Meetings

MARCH 20, 2024

Outside vendors or exclusive vendors? Work with the venue if a problem arises. Fine tuning your force majeure can help in the chance you or the venue need to cancel or reschedule. How many comp rooms are available? Cost for meeting rooms. Resort fees. Gratuities Minimums for food and beverage. Noise restrictions?

Contracts 246

Contracts Contracts Planner Vendor 246

Smart Meetings

NOVEMBER 3, 2022

Guests will enjoy panoramic views from meeting areas that can be flexibly converted to the vendor’s needs during setup. The post Venues From National Geographic’s List of Most Breathtaking Places in the World appeared first on Smart Meetings. New Zealand International Convention Centre contains 350,000 sq. of meeting space.

Venue 264

Venue Culture Vendor Location 264

Endless Events

NOVEMBER 8, 2022

You’re gearing up to plan your next event, but you already feel overwhelmed between finding a venue, planning your A/V, and picking the perfect caterer. Whichever option you choose, both vendors will make your event look effortless and high-quality. Sourcing vendors and crew. Venue selection. Vendor collaboration.

Production 347

Production Management Vendor Events 347

Social Tables

DECEMBER 6, 2016

Since a large percentage of equipment used for events is rented, it’s important to ask your equipment rental vendor the right questions to ensure your rental goes smoothly and the equipment performs according to expectations. Start by asking these 10 questions long before you’ve agreed to work with an equipment rental vendors.

Vendor 119

Vendor Contracts Contracts Insurance 119

ADMEI

NOVEMBER 8, 2023

You want a company that knows its city well and has built excellent relationships with venues and vendors in the area. How do you approach vendor relationships? One of the advantages of working with a DMC is gaining secondhand access to their vendor network. Can you tell me about your largest group or event?

Destination Management 222

Destination Management Vendor Site Selection Entertainment 222

Bizzaboo

JULY 30, 2023

Setting the stage for an extraordinary and successful event hinges on one critical factor: choosing an enchanting and unforgettable event venue. of attendees say the venue can either make or break their overall event experience. Of course, venue sourcing isn’t without its challenges for event organizers. In fact, 19.4%

Venue 52

Venue B2B Proposal Contracts 52

ADMEI

OCTOBER 4, 2023

As the definition explains, they can offer detailed insight into nearly every aspect of your event from planning through execution, along with providing valuable connections to local vendors. From entertainment and transportation to venues and safety, a DMC can help you take your next event from good to great.

Benefits 193

Benefits Vendor Transportation Destination Management 193

Smart Meetings

JANUARY 10, 2024

Before the storm hits, it’s advisable to communicate with attendees, vendors and speakers. Are there any areas of the event venue prone to flooding? Can attendees come to the venue or should they stay where they are? How does transportation need to be arranged? How does transportation need to be arranged?

Meeting 264

Meeting Preparation Vendor Transportation 264

Endless Events

MAY 10, 2018

Finding a conference venue is a lengthy and detailed process. Which venue will be available? The main component of a conference is the venue, it’s where the main show takes place! Finding the perfect conference venue can be challenging. The planning can begin up to a year in advance. Dive in below!

Venue 246

Venue Conference Entertainment Audience 246

Traveler's Q

FEBRUARY 8, 2024

Consider these ideas: The Venue The wedding venue is perhaps the most important aspect of a luxury wedding. When choosing a venue, consider factors such as the ambiance, location, size, and amenities. Opt for elegant and sophisticated venues that leave an unforgettable impression on your guests.

Vendor 130

Vendor Trends Venue Planner 130

Endless Events

SEPTEMBER 22, 2021

Booking major venues and event entertainment is something that should be done as soon as possible. Select your venue, virtual platform, and major vendors. After your set your goals and know your event’s vision, your venue should be one of your first selections to secure your event dates. Three Months Out.

Vendor 334

Vendor Events Speakers Registration 334

Endless Events

AUGUST 16, 2019

there could be accidental damage to the venue. It protects you and all other insured parties involved, for essentially anything that is out of your control within the realm of the venue, event planner, caterers, etc. The general rule of thumb is that most venues require event liability insurance for at least $1,000,000. .

Insurance 366

Insurance Vendor Certification Events 366

Smart Meetings

DECEMBER 22, 2023

However, without a proper budgeting plan and contractual agreement with vendors and hotels that play a part in making your event a reality, there’s no event to be had. Top Legal Issues Meeting Profs Should Be Aware of in 2023 To offer some helpful insight in what legal areas to be on the lookout for, Smart Meetings sat down with Ty M.

Contracts 264

Contracts Contracts Events Vendor 264

Smart Meetings

JANUARY 22, 2024

You can take a photorealistic, accurately scaled venue space and lay it out in any configuration to see it in different lights and look at different layers—electricity, guestlist, catering, AV production, anything—and show infinite possibilities using a digital twin,” said Prismm CEO Yaron Lipshitz. Now it is unified,” Lipshitz said.

Technology 242

Technology Technology Event Planning Platform 242

Bizzaboo

JULY 25, 2023

More than 9,000 years ago, Phoenix was overrun by mammoths and nomadic tribes and there wasn’t a Phoenix event venue in sight. If you’re looking to plan an event in this growing metropolis, you’ll want to take a peek at these 26 great Phoenix event venues. The Nash is an intimate venue with a capacity of up to 145 guests.

Venue 93

Venue Attendee Events Location 93

Smart Meetings

APRIL 6, 2023

New PURE Local Services tool builds RFPs for activities, decor and transportation What if sourcing activities, decor and transportation were as easy as checking boxes to produce an RFP for a venue? It is a functional, curated package generator to manage data, information and vendors. “I Giveback programs are very important to clients.

Proposal 246

Proposal Platform Trends Vendor 246

Social Tables

FEBRUARY 17, 2017

Whether it’s DJs, bartenders, event staff, venues, talent managers, design teams or anyone else our clients are looking for, we’ve got them all. If you are currently looking for a caterer, or know of someone who is, here are 10 helpful tips for choosing the perfect vendor: 1. And as such, we’ve got the hook ups. Detail Oriented.

Vendor 122

Vendor Certification Preparation Contracts 122

Bizzaboo

APRIL 15, 2023

Beyond checking for availability well before your event, we have 10 additional tips for helping you choose the perfect conference venue. Prioritize Accessibility at the Venue The location of the event venue is paramount for maximizing event attendance. Choose a venue close to public transportation options.

Venue 52

Venue Conference Sustainability Vendor 52

Convene by PCMA

JANUARY 25, 2022

There’s everything in place to do business and unique off-site venues full of local flavor. The impressive off-site venues will put the exclamation point on the meeting’s overall success. This is Florida’s largest food hall, with more than 25 vendors. Photo credit: ©LILA PHOTO.

Venue 98

Venue Meeting Vendor Entertainment 98

Bizzaboo

AUGUST 23, 2023

Searching for event venues in the Mini Apple? The venue has several spaces to use: The Flour Tower: This is the museum’s signature space, located in the former mill’s grain elevator. The Ruin Courtyard: This Minneapolis outdoor venue is in the heart of the museum, surrounded by the ruins of the old mill.

Venue 52

Venue Attendee Events Location 52

ADMEI

JANUARY 17, 2024

Resources Looking for the perfect vendor for an upcoming event? Destination Management Companies offer the perfect balance to that big picture, as they typically specialize in details — from specific venues and vendors to transportation logistics and unique activities. Need advice for a transportation hiccup?

Organization 225

Organization Destination Management Transportation Logistics 225

Smart Meetings

OCTOBER 12, 2023

Across the hospitality industry, meetings and large-scale events play a significant role in the success of hotels, restaurants, clubs—really any venue. To help offset some of the planning, it’s important to work closely with event experts and the venue to streamline the experience.

Networking 246

Networking Events Venue Technology 246

Special Events

APRIL 19, 2021

In addition to the benefits you stand to gain, a good venue-vendor relationship is also a win for clients.

Venue 111

Venue Vendor Benefits 111

Smart Meetings

JANUARY 4, 2019

Date, venue and rates are critical and typically given priority in the earliest stages of the meeting planning cycle. Many hotel contracts mandate use of an in-house AV provider and contain clauses prohibiting use of other vendors or charge for the privilege of using the planner’s preferred vendor. Timing is Everything.

Vendor 206

Vendor Contracts Contracts Insurance 206

Convene by PCMA

DECEMBER 10, 2021

But the multi-purpose venue won’t just be for competition; event planners will be able to utilize several areas of the facility for their events — depending on the time of year. The Podium , which was 10 years in the making, is first and foremost a sports venue. “We Curt Wagner/ Convene ).

Sports 105

Sports Venue Trade Show Events 105

Smart Meetings

APRIL 27, 2022

in the still shiny space to learn about new equipment, techniques and trends from more than 1,100 vendors. The expanded venue was a hit with attendees. Vendors said they were just happy they could be there. That requires working closely with the venue and the destination to understand what is required. All-Day Education.

Trade Show 264

Trade Show Vendor Sustainability Social Media 264

Smart Meetings

FEBRUARY 3, 2023

Here is a list of questions you may want to ask yourself and your team before planning your next event: Do you have another nearby venue where you could host the event? Should you arrange transportation for attendees to get to another venue, or would you cancel it altogether? How do these impact your plan for severe weather response?

Attendee 246

Attendee Meeting Speakers Communications 246

Convene by PCMA

APRIL 29, 2022

Whether you’re looking for something outside the ordinary for your next event or an outdoor location that can easily accommodate a large crowd, Greater Palm Springs has plenty of can’t-miss venues that make the most of this stunning Southern California oasis. Here are five you have to check out: La Quinta Resort & Club.

Venue 98

Venue Vendor Sports Location 98

Smart Meetings

JULY 24, 2023

Read More : When Mother Nature Is an Unwanted Attendee at Your Meeting or Event A sporting event being held in a high occupancy stadium will have more dynamic risks than a conference due to the size of the venue and activities taking place. For security, implement measures to protect attendees and the event venue.

Vendor 246

Vendor Communications Communications Events 246

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. A well-chosen venue sets the tone, creates memorable experiences, and contributes to the overall success of you event. It’s a tall order, but with the right venue sourcing tools, it is possible to have it all. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Techsytalk

JULY 25, 2016

Check out a recent post I shared on EliteMeetings.com : Event planners and venues. Venues and event planners. Venues are one of the first things that event planners look to secure when we are hosting an event. Because venues are getting so many RFPs, the delay in response time is simply too long. The two go hand-in-hand.

Planner 167

Planner Venue Website Events 167

ADMEI

MARCH 13, 2024

Guests with mobility challenges will be encouraged by ensuring accessibility of venues and transportation. DMCs provide valuable assistance in every area, from local expertise to cost-effective vendor and venue bookings. DMCs really do think of everything, from designing events with empathy to navigating the unexpected.

Events 217

Events Attendee Destination Management Audience 217

MeetingsNet

FEBRUARY 8, 2024

They can be tailored to your groups to better assess the experience of attendees, speakers, and vendors. Below are 29 sample questions you could ask your attendees, speakers, or vendors. Open ended) Sample Questions for Speakers/Presenters/Vendors • How would you rate your overall event experience?

Vendor 111

Vendor Event Apps Speakers Events 111

Convene by PCMA

APRIL 11, 2024

No Sales Tax Planners will realize significant savings on venue and vendor expenses—up to 10% compared to other west coast cities. It offers the value and ease of a small, walkable city while offering some of the best culinary offerings and gorgeous nature in the country. Here’s a peek: 1.

Meeting 98

Meeting Vendor Panel Planner 98

Eventtia

OCTOBER 20, 2023

Whether deciding on the venue, entertainment, catering, or marketing strategy, knowing the budget constraints and allocations can guide decisions, ensuring that all arrangements are cohesive and within the set financial boundaries. Amenities: When booking a venue, it’s vital to understand what’s included.

Vendor 117

Vendor Events Venue Entertainment 117

Social Tables

APRIL 20, 2023

Continue to focus on the ever-changing expectations of venues and event attendees, as they often fluctuate with the times. She explains, “You can have the best caterers, the most wonderful venue, amazing artists and magnificent décor, but unless a practical time plan is followed, the result won’t meet the expectations of the client.”

Event Planning 141

Event Planning Rehearsal Vendor Social Media 141

Smart Meetings

FEBRUARY 14, 2023

If jackets are required at a dining venue, don’t assume participants will intuit that. Smart Meetings founder Marin Bright found a sweet spot in matching meeting planners with meeting vendors and venues and our world-renowned events were born. If a dinner is dressy, don’t be afraid to ask folks to spruce up.

Planner 246

Planner Meeting Vendor Venue 246