Traveler's Q

NOVEMBER 2, 2023

From effective event registration, mobile apps, and audiovisual and presentation technologies, to social media and live streaming, the list of event tech solutions available to event planners is endless. Event registration software and event ticketing software can simplify the registration process and streamline check-in procedures.

Event Technology 130

Event Technology Technology Technology Social Media 130

Smart Meetings

APRIL 10, 2023

Mentorships, transparency and white whales For meeting planners new to the industry, experience and connections are the glue that holds the universe together and ultimately provides the tools for current and future success. I work with extremely experienced planners daily. I think it is difficult since the industry is so broad.”

Meeting 236

Meeting Social Media Incentives Planner 236

Blue Spark Event Design

OCTOBER 3, 2022

Why should you hire a professional planner? One way to ensure the event’s success is to hire a professional event planner. When hiring professional planners, you need to consider a few important things : First, you have to make sure that the company is legitimate and insured. More contacts, more choices.

Benefits 98

Benefits Planner Trade Show Insurance 98

Smart Meetings

AUGUST 12, 2021

Planning and planning for weeks on end, getting everything in order—vendors, speaker, planners, F&B, those little odds and ends. Bohrer’s organization has a detailed of duty of care that is a part of the registration process, where attendees opt in and learn what Covid-related requirements there will be on site. “We

Meeting 246

Meeting Contracts Contracts Vendor 246

Gavel International

MARCH 25, 2024

Reading Time: 7 minutes Success in event and meeting planning involves thoughtful and thorough preparation, which is why having an experienced and prepared meeting planner makes all the difference. Meeting planners are the architects behind every seamless and impactful professional gathering.

Planner 52

Planner Meeting Promotion Events 52

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Endless Events

OCTOBER 29, 2020

You can download your very own copy of our Excel template, which includes everything you need to outline your requirements and compare potential vendors. So the major differences are related to what you want the vendors to offer. How often do you want to meet with your vendors? Vendor Qualifications. Once a month?

Virtual Events 257

Virtual Events Proposal Vendor Events 257

Smart Meetings

MAY 31, 2022

After an almost two-year hiatus, planners and event organizers who have moved ahead with physical-only events have been disappointed with attendance. Either way, meeting planners need to organize with both online and physical attendees in mind. Meeting planners will be able to track which PDFs were downloaded and how many times.

Meeting 307

Meeting Social Media Trade Show Technology 307

Stova

MAY 25, 2023

Selecting the best venue for your event is one of the most important decisions planners face. File folders and spreadsheets were sufficient in the past, but now planners need sophisticated systems and tools that will track all the necessary details for making decisions between multiple venue options. Leverage technology.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

APRIL 23, 2023

Event planners are always living in the moment. They’re laser-focused on doing everything they can to ensure the next event is the best yet — with more registrations, feedback, leads, revenue, and social media chatter. Whatever the case may be, event planners need to be flexible and understand that anything that can happen will.

Planner 52

Planner Sponsors Registration Events 52

Endless Events

MAY 20, 2022

While they are typically more expensive than in-person events, there are also many ways event planners can save money with a hybrid event and see a higher event ROI. Because hybrid events can be broken down into in-person and virtual constituents, many planners worry whether the hybrid event budget is going to double as well.

Social Media 348

Social Media Virtual Events Audience Events 348

Smart Meetings

DECEMBER 21, 2018

Smart Meetings talked to leaders in the diversity and inclusion movement in 2018 to find out what strategies can help planners create a really big tent. Jessica Pettitt, author of Good Enough Now , reports that many planners ask about dietary requirements or physical needs on registration forms, but then don’t do anything about them.

Trends 273

Trends Meeting Hospitality Planner 273

Smart Meetings

JANUARY 7, 2019

Fifty-six percent of respondents in Eventbrite’s annual Pulse Report said that recruiting attendees for events was one of the top three most challenging part of the planner job in 2018. On the bright side: budgets overall appear to be increasing—38 percent of the 1,200 planners surveyed foresee a bump in budget growth. percent in 2019.

Social Media 256

Social Media SEO Planner Sustainability 256

Smart Meetings

JULY 14, 2022

Their staff and vendors were stretched thin by companies eager to return to events. Altogether, the teams collaborated to organize the event’s stage production, creative design, registration, staffing, lodging, transportation, entertainment and security. Takeaways for Planners. Value your vendor relationships.”

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

Endless Events

MAY 28, 2021

And while many planners and attendees alike are more than ready to return to live events in full swing, there are a few things to consider. This will include things like contactless registration solutions, masks, hand sanitizing stations, mandatory tests or vaccinations, and more. Vendors and partners are on your side.

Management 334

Management Venue Events Attendee 334

Smart Meetings

OCTOBER 22, 2018

Every event planner now has to be an expert on GDPR,” Lawrence Coburn, CEO of mobile enterprise application developer DoubleDutch, said in the report. Pointing to a higher rate of strategic meeting management protocols among planners in North America, the report does suggest there is a lower level of concern. Beyond the Law Itself.

Vendor 235

Vendor Regulations Financial Services Banking 235

Convene by PCMA

AUGUST 13, 2021

What guidelines or policies should we put into place for our staff and vendors? Review and download a sample “Duty of Care” release developed by Velvet Chainsaw that could be used as part of your meeting’s registration process. Additional precautions like these can be polarizing for participants. Sample Duty of Care Release.

Planner 105

Planner Communications Communications Publishing 105

MeetingsNet

NOVEMBER 8, 2022

As the cost of AV and event technologies continues to rise, planners need to get smarter about what the really need and how to get it at a fair price. He’s able to save me thousands off my bill,” said one planner in response to a recent MeetingsNet survey on cost-saving ideas. Talk it out with your AV vendor.

Vendor 122

Vendor Contracts Contracts Events 122

Convene by PCMA

JULY 13, 2023

We are focused on being a resource for meeting planners.” The CVB can also provide maps, custom websites, vendor referrals, welcome messages from city officials, recommendations for offsite functions and much more. These friendly volunteers can be on hand at your event to answer questions about the area and help with registration.

Meeting 98

Meeting Proposal Vendor Registration 98

Bizzaboo

OCTOBER 11, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Event planners used to draft the attendee list contact by contact. Building websites, increasing event registrations, and promoting email are all possible thanks to event technology.

Event Technology 105

Event Technology Technology Technology Registration 105

Social Tables

SEPTEMBER 14, 2021

Expert planners know that event engagement is vital to an event’s initial success, as well as the success of potential future events. With the majority of B2B marketers in agreement, it’s safe to say that successful events and event planners are able to engage with their audience. Prepare for and market event registration.

Social Media 176

Social Media Registration Virtual Events Audience 176

Convene by PCMA

MARCH 6, 2023

Event planners are experiencing sticker shock from rising costs for audiovisual, food and beverage, and other direct meeting expenses. Whatever Media Group) According to a study by the World Scholarship Vault , event planner stress levels are hitting a new high — the third-most stressful job in the world for 2023.

Planner 111

Planner Panel Contracts Contracts 111

Traveler's Q

SEPTEMBER 14, 2023

An event website serves as a centralized location for all information related to the event, from event details and registration to agenda and speaker bios. An event website serves as a centralized platform for the promotion, registration, and communication of all event-related information to the attendees.

Website 130

Website Online Social Media Registration 130

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Operations Manager: An event operations manager oversees vendor communication.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Convene by PCMA

APRIL 25, 2023

And its reputation for collaboration, innovation and inclusivity helps create a welcoming and energetic vibe that both planners and attendees love. Planners can easily leverage this to book unique local speakers and partner with local vendors who can tap into this exciting facet of the city. As the 14 th largest city in the U.S.,

Manufacturing 98

Manufacturing Vendor Registration Planner 98

Social Tables

DECEMBER 27, 2022

Planners can estimate that approximately 40% of their graduating class will attend the reunion, and about half of the attendees will bring a guest. If 50% of attendees invite a guest, planners should anticipate that 120 total guests will attend. Who will pay venue and vendor deposits? Book vendor services for the reunion.

Vendor 78

Vendor Booking Venue Registration 78

Endless Events

OCTOBER 12, 2018

Instead of paying to send people to an event, which can add up with airfare, car rental, registration fees, per diem, and missed work time, companies can simply allow those people to watch a live stream of the event. Plus, event planners don’t have to pay for wasted meals and rooms. Find a Vendor. Everyone wins.

Remote 298

Remote Vendor Audience Events 298

Convene by PCMA

JUNE 27, 2022

I’m on the vendor side, providing in-person audiovisual and virtual-event technology needs primarily to associations and am happy to share what my clients have been seeing as we come back to in-person events. Trade-show floors have been packed as vendors want that face-to-face [interaction] again.

Registration 98

Registration Vendor Events Trade Show 98

Smart Meetings

OCTOBER 27, 2023

As she prepared for the exam herself, she turned to vendors for many of her questions. There are so many new technologies that are being developed right now that will help in all aspects of events, from the user experience at the event, to marketing and registration,” she says. “It It is only going to get better and easier.”

Preparation 246

Preparation Certification Sports Speakers 246

Bizzaboo

JUNE 4, 2023

By leveraging this data, event planners can tailor their programs to meet the needs and interests of their audience. By tracking attendance and analyzing attendee feedback, event planners can identify areas for improvement and make data-driven decisions for future events.

Registration 52

Registration Automation Vendor Attendee 52

Smart Meetings

NOVEMBER 19, 2018

How This Affects Planners and Attendees. When poaching occurs, event planners not only take a financial hit, but their reputation may also be negatively affected. In addition to incurred legal fees, planners will also have to face dissatisfied attendees and could have trouble meeting their minimums. Seeding and Salting.

Attendee 201

Attendee Advertising Social Media Publishing 201

Smart Meetings

NOVEMBER 2, 2018

An increasing emphasis is being placed on the back-end software and management tools that allow planners to make the most of their time and money. More : 6 Free Apps to Keep Meeting Planners Organized. Zenus Inc and Fielddrive –two companies entered together and working with facial recognition registration.

Management 186

Management Booking Technology Technology 186

Bizzaboo

NOVEMBER 28, 2022

Here are some examples of what your event technology stack may include: Event management tools : ticketing and registration, access management, contact management, and event reporting. Event marketing tools : website builder, email marketing tools, personalized registration flows, promo codes, and UTM links.

Event Technology 98

Event Technology Technology Technology Registration 98

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. “We call it a sponsorship marketplace. .

Production 282

Production Management B2B Meeting 282

Endless Events

APRIL 9, 2021

After more than a year of helping planners navigate the complex world of virtual events, we learned a thing or two about pain points. Includes everything from Google ads to vendor and sponsor associated costs. Registration: Platform fee, service, charges, refunds, and more.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

Convene by PCMA

JULY 19, 2021

Planners and exhibitors connect during the PCMA’s Greater Philadelphia chapter’s “Trunk and Meet” Tailgate Trade Show, held in a parking lot in June. Planners meet with a vendor across from the Camelback Mountain Resort taco truck. Other vendors decked out trunks and tables. All photos by Mario Oliveto Photography).

Trade Show 105

Trade Show Vendor Planner Sponsors 105

Stova

AUGUST 24, 2023

The ability to create memorable experiences while managing costs efficiently is a hallmark of a skilled planner. Conduct comprehensive research to identify potential venues, suppliers, and vendors that align with your budget. Compare quotes, negotiate pricing, and evaluate the value each vendor brings to the event.

Vendor 52

Vendor Registration Events Sustainability 52