Stova

FEBRUARY 1, 2024

By leveraging virtual invitations, registrations, and event materials, organizers can streamline communication while minimizing waste associated with traditional print materials. Mobile event apps not only simplify logistics but also contribute to a more sustainable event experience by reducing reliance on paper-based materials.

Event Planning 52

Event Planning Sustainability Vendor Registration 52

Convene by PCMA

AUGUST 4, 2023

Partnering with a third-party provider like CM can free up time for organizations to focus on the bigger picture while CM takes care of event logistics. Stress Reduction An annual meeting is typically the largest revenue generator of the year, requiring organizations to be all hands on deck.

Management 52

Management Logistics Site Selection Vendor 52

Eventtia

JUNE 8, 2023

Although often used synonymously with the term ‘event planning,’ event management is more hands-on and has more to do with logistics and the overall handling in the run-up to and the day of the event itself. Finding venues (or online event platforms), vendors, speakers, sponsors, etc.

Management 109

Management Logistics Events Speakers 109

Eventtia

OCTOBER 20, 2022

Distribute roles among the team members: Event/project manager Scheduling Venue/show floor manager Creative design Marketing and communications Sponsorship manager Registration and check-ins Develop event branding. Launch event registration. 2nd Phase: Up to 3-4 months before the event. Securing event sponsorships.

Event Planning 62

Event Planning Vendor Registration Sponsors 62

Endless Events

NOVEMBER 25, 2019

Whether they’re exhibitors, sponsors, vendors, the B2B partners that are interested in these live events, how to better match them with the live event organizers and with the event properties” “The other piece of what we do is, we have a marketplace”, he continues. “We call it a sponsorship marketplace.

Production 282

Production Management B2B Meeting 282

Social Tables

JANUARY 12, 2023

Planners work with vendors, suppliers, and venues to coordinate meal service, event staffing, negotiate pricing, and so much more. As the process continues, planners work hard to create their design, i ncorporating event logistics along the way. A keen eye is required for event planners who want to remain competitive. Collaboration.

Planner 145

Planner Vendor Certification Event Planning 145

Convene by PCMA

SEPTEMBER 13, 2021

25,043 total registrations. 18,698 in-person registrations. 16,165 digital registrations (open through Sept. We had plans A, B, C, D … all the way through to Z for room sets, food and beverage, registration setups, etc.” Check in with vendors and suppliers — but keep your expectations realistic. Courtesy HIMSS).

Conference 98

Conference Registration Vendor Consulting 98

ITA Group

JANUARY 28, 2022

Registration build and management. Vendor and speaker coordination. Proprietary self-service online booking tool (integrated with registration) . Vendor management. Assisting with registration. Connect With Us. Budget management. Timeline management. Communication planning, management and execution. Production.

Management 52

Management Automotive Contracts Contracts 52

Eventtia

OCTOBER 9, 2023

Factor in logistical expenses: That’s especially relevant if you’re flying in team members from other branches or countries. They’ll often be the point of contact for vendors, stakeholders, and customers. Depending on the scale of your event, having sub-teams or committees for areas like logistics, marketing, customer service, etc.,

Event Planning 88

Event Planning Retail Registration Events 88

Bizzaboo

JULY 13, 2023

Gather relevant information, understand the event landscape, explore similar events, study their successes and challenges, and examine various aspects such as venue options, potential sponsors, and vendors. Event Logistics This section is vital to in-person and hybrid events planning because it details the event’s logistics.

Logistics 52

Logistics Speakers Events Registration 52

Bizzaboo

SEPTEMBER 1, 2023

At this point, it’s time to figure out the logistics: Do some digging to find out whether the venue you’re considering can accommodate your event strategy and whether it has the tools, space, and resources you need to execute a successful event. Is there a designated space for registration and check-in?

Venue 93

Venue Booking Conference Vendor 93

Smart Meetings

NOVEMBER 2, 2018

CadmiumCD –a meeting room scheduling, resource management system and event logistic management platform. Zenus Inc and Fielddrive –two companies entered together and working with facial recognition registration. Radario –an AI event marketing and analytics platform. Spacebase –a direct booking site for unique venues.

Management 169

Management Booking Technology Technology 169

Bizzaboo

AUGUST 30, 2023

The ability to organize, manage logistics, and ensure that everything runs smoothly is a skill honed over time. These platforms allow you to manage guest lists, registrations, ticketing, and even floor plans all in one place. Recognize which tasks you must oversee and which can be handled by team members or vendors.

Event Planning 95

Event Planning Vendor Events Automation 95

CSI DMC

JUNE 21, 2022

Honored to be Highgate’s trusted DMC partner, the CSI team in Las Vegas collaborated for two months with over 14 vendors to design and deliver eight exceptional events in addition to numerous custom buildouts, production, entertainment, and thematic décor, registration, and complete logistics management.

Logistics 40

Logistics Vendor Registration Entertainment 40

Bizzaboo

OCTOBER 18, 2023

of organizers say they have changed or plan to change their event management software vendor within the next year 72.5% Dynamic Registration In today’s age of hybrid events and virtual events , event organizers are offering all different kinds of event experiences. It’s an easy way to make speakers and moderators feel like VIPs.

Management 110

Management Sponsors Registration Speakers 110

Bizzaboo

DECEMBER 4, 2023

They can streamline processes, negotiate better with vendors, and leverage existing relationships. The event team can also build tailor-made go-to-market strategies and content to ensure marketing and sales have what they need to drive registrations, leads, and meaningful follow-up.

B2B 59

B2B Event Planning Conference Logistics 59

Bizzaboo

MAY 1, 2023

Miss an important detail, and you could jeopardize the entire event and risk upsetting clients, vendors, sponsors, speakers, and other attendees. Develop a website for the conference and include registration. Provide registrants and potential attendees with information about the venue, accommodations, and transportation.

Event Planning 52

Event Planning Conference Marketing Marketing 52

Social Tables

JANUARY 17, 2018

Coordinating an event involves layers upon layers of details from the pre-planning stage six months in advance to the day-of-event logistics. Under this section of your list, you can add details such as research costs of rentals or negotiate a discount with vendors. There are vendors to interview and select.

Event Planning 137

Event Planning Logistics Vendor Social Media 137

Bizzaboo

JUNE 26, 2023

☐ Logistics: Set a Date, Format, and Location Pick a date and an event type, considering availability, attendee preferences, event objectives, and potential scheduling conflicts (e.g., Be sure to include assets and promotional materials for your partners, vendors, speakers, and others to share on their social channels to boost attendance.

Event Planning 52

Event Planning Vendor Seminar Speakers 52

Eventtia

JULY 24, 2023

User-friendliness: A user-friendly interface ensures that event organizers can efficiently manage event logistics, registrations, and communication with attendees. Also, a smooth and intuitive registration process enhances attendees’ overall event experience.

Event Technology 48

Event Technology Technology Technology Retail 48

Eventtia

JUNE 2, 2023

Plan at least 20% of your budget for contingencies to avoid surprises along the way Once you’ve secured some vendors, make sure to also update the budget with your actual spendings. Don’t forget all the details like required contracts, insurance policies, permits, and the logistics of each different element.

Organization 91

Organization Social Media Insurance Events 91

Traveler's Q

APRIL 3, 2023

Most venues come with their own unique set of logistics and requirements that must be met to successfully execute an event. When selecting a venue, it’s important to consider all of the available options and resources that are available to maximize efficiency and ensure that all logistical demands are met.

Organization 130

Organization Contracts Contracts Events 130

Eventtia

APRIL 18, 2022

Identify other vendors that may have dependencies with your venue choices (i.e., Sign contract with venue and vendors. Online event registration/ event ticketing solution. Responsible for everything related to the venue, the main contact person for vendors and sponsors when on the venue. Logistic manager.

Sponsors 62

Sponsors Social Media Registration Events 62

Blue Spark Event Design

JUNE 7, 2021

Consider all the ‘moving parts’ that must be managed, like banquet orders, audio/visual set up and rehearsals, event staffing, vendor load in/strike, transportation, etc. Key Areas that Benefit from Dedicated Onsite Management Staff : Vendor Logistics. Food and Beverage. Audio Visual. Event Staffing. Transportation. VIP Guests.

Management 52

Management Conference Rehearsal Vendor 52

Eventtia

FEBRUARY 24, 2023

Logistic coordination Complex organizational structures may create logistical challenges when planning events for multi-brand companies. Subsequently, this may result in confusion regarding budgeting, vendor selection, and overall event execution, leading to inefficiencies and missed opportunities for cost savings.

Logistics 48

Logistics Apparel Events Vendor 48

Blue Spark Event Design

JUNE 27, 2022

Created installation timelines and coordinated details with hotel and vendors. Sourced and managed event staff for registration needs and event logistics. Coordinated branding of all elements with the conference logo. Built and installed over six custom-designed décor and interactive pieces.

Production 52

Production Site Selection Social Media Event Design 52

Endless Events

JUNE 22, 2018

Teams handling travel management can also use various software to sync their team’s travel details with registration data. Venue management isn’t only about having a good eye for space and logistics. Salesforce, on the other hand, leverages the power of the cloud to record the various interactions of your customers and attendees.

Trade Show 218

Trade Show Promotion Social Media Venue 218

Eventtia

DECEMBER 16, 2021

Connectivity logistics. As we know, planning and hosting an in-person event can already be a logistical nightmare on its own. live streaming platforms) and especially internet bandwidth on top of these logistic issues. Event technology ( event registration software , event management solution , virtual event platform, etc. )

Virtual Events 62

Virtual Events Registration Events Logistics 62

Eventtia

APRIL 20, 2022

No geographical limitations: in a virtual event, you can technically invite speakers, talents, presenters, and attendees from anywhere without having to worry about travel and accommodation arrangements, among other logistic issues. Technology and logistics concerns. Health and Safety Measures.

Venue 71

Venue Virtual Events Events Logistics 71

MeetingsNet

AUGUST 19, 2019

Roncaglio-Marotta’s team handles logistics, travel and obtains speakers for client events, as well as helping clients develop marketing programs. You have to hope things arrive in time, you’re not always using your own vendors, and so forth. At a trade show outside New York City, the power went out just as registration was opening.

Vendor 40

Vendor Registration Trade Show Logistics 40

Eventtia

NOVEMBER 16, 2023

Event management platforms are instrumental in managing everything from event registration and ticketing to attendee engagement, VIP and KOL guests hospitality management, and post-event analysis. However, there are clear differences between regular SaaS vendors and platforms offering both digital solutions and collaborative partnerships.

Management 62

Management Platform Events Consulting 62

Stova

MAY 25, 2023

What logistical needs do you have, such as capacity, layout, amenities, parking etc.? Inquire about restrictions on vendors. High numbers of attendees might make some solutions for attendance or registration better than others. When contracts are signed, you can pull data from the eRFP into the registration site.

Venue 52

Venue Planner Contracts Contracts 52

Bizzaboo

JUNE 27, 2022

Agreements with venues, vendors, and sponsors often have built-in clauses that accommodate the unexpected twists and turns of the post-COVID world. Event risk management requires planners to recognize attendees’ many worries and logistical concerns as they venture back to in-person events. Need to cancel your event?

Management 97

Management Automation Communications Communications 97

Stova

MARCH 16, 2023

From scheduling and logistics to budget and engagement, there are many moving parts to keep track of in order to have the most successful meetings possible. Negotiate favorable rates with offsite venues and vendors. Inquire about restrictions on vendors. Always keep your budget in mind and up to date.

Management 40

Management Meeting Vendor Registration 40

Bizzaboo

OCTOBER 16, 2023

It provides financial control, sets realistic expectations, facilitates resource allocation, mitigates risks, enhances vendor negotiations, allows for progress tracking, and helps in post-event evaluation. Analyze attendee, speaker, and vendor satisfaction surveys to identify areas for future improvement.

B2B 52

B2B Speakers Sustainability Events 52

Maritz Global Events

JULY 3, 2019

Dan’s role oversees the meticulous planning, management and logistics of five internal events across the Maritz Global Events family, including its upcoming e4 , and Experient’s annual Envision conference. At an event like e4, the moment registration opens to clients, there is a mad rush to reserve a spot. Director Strategic Events.

Management 75

Management Vendor Global Events Events 75

Eventtia

DECEMBER 11, 2021

Technology can facilitate a successful hybrid event in many different aspects: handling event registration, managing social media activities, facilitating a virtual event, live streaming, mobile apps, and so on. This includes event planners, event team, volunteers, attendees, vendors, and sponsors, among other parties.

Event Technology 62

Event Technology Technology Technology Social Media 62