MeetingsNet

APRIL 15, 2024

A veteran planner explains how to push back tactfully but effectively when a proposed change isn’t for the better. But there must be boundaries for change in the course of planning a big meeting, and planners are responsible for enforcing those boundaries. Those who don’t are only inviting failure.

Rehearsal 59

Rehearsal Contracts Contracts Transportation 59

Bizzaboo

SEPTEMBER 8, 2023

In a world where technology, particularly artificial intelligence (AI) , is reshaping the event industry, the role of an event planner has taken on new dimensions. This is precisely why hiring the right event planner can make the difference between a seamless event and one fraught with chaos.

Planner 52

Planner Events Event Planning Communications 52

Endless Events

DECEMBER 4, 2019

Because you’re an event planner, there is paperwork flying towards you from every direction. A lot of times, your producer, your PM, your client, your planner, if you have a meeting planner or a production planner or an event planner, anybody on the large scale thinking side gets a sort of hands put in this production schedule input.

Production 250

Production Rehearsal Planner Attendee 250

Smart Meetings

AUGUST 11, 2023

Since its founding in 2010, EventMobi has expanded its reach to over 30,000 corporate and non-profit event planners. It features transitions, well-rehearsed speakers and is short enough to keep people engaged. What has changed is the experience that event planners are creating virtually.”

Virtual Events 245

Virtual Events Platform Rehearsal Speakers 245

Endless Events

FEBRUARY 6, 2019

If you’ve happened to catch our #EventIcons S**t Event Planners Say, then you know you are in for a treat! So, let’s start it right off with planners are asking us all the time, “Hey, is that really … do we need all that gear, that’s more than I asked for?” This Whiteboard Wednesday is all about the *?#!

Rehearsal 263

Rehearsal Contracts Contracts Planner 263

Smart Meetings

DECEMBER 22, 2021

Cheers to Planners of the Year. Every year, Smart Meeting profiles top event professionals as part of an annual Planner of the Year feature designed to recognize and inspire innovation and excellence. Meet the 2020 Planners of the Year. Meet the 2019 Planners of the Year. Meet the 2019 Planners of the Year.

Meeting 264

Meeting Rehearsal Sponsors Virtual Events 264

Endless Events

JANUARY 14, 2021

If you’re an avid reader of Endless, you might recall that one of those mistakes was foregoing rehearsals. Yes, today, we’ll be explaining exactly why virtual event rehearsals should be a non-negotiable. Let us then explore the pros of virtual event rehearsals! But let’s return to the topic at hand.

Rehearsal 246

Rehearsal Virtual Events Speakers Events 246

Endless Events

OCTOBER 11, 2021

It doesn’t just apply to event planners who are planning their next big event. Took an enormous amount of rehearsal. And speaking of virtual event rehearsals , let’s talk about Apple keynotes. If your keynote shows up and they’re no good, tell them to go home, do rehearsals ahead of time.”

Rehearsal 316

Rehearsal Speakers Production Virtual Events 316

Endless Events

JUNE 19, 2020

You’re either a planner eager to learn how you can set your virtual speaker up for success, or you’re a speaker looking to be trained in the art of virtual presentations. You might also just be a curious person, but for the sake of purpose, let’s assume you’re either a planner or a speaker. For The Planners. #1

Virtual Events 352

Virtual Events Speakers Rehearsal Events 352

Smart Meetings

JULY 14, 2022

The elaborate program was rehearsed many times over, giving everyone confidence that the event would be a success. Takeaways for Planners. Altogether, the teams collaborated to organize the event’s stage production, creative design, registration, staffing, lodging, transportation, entertainment and security.

Rehearsal 246

Rehearsal Virtual Events Vendor Events 246

inVOYAGE

FEBRUARY 22, 2024

Watch performances from VIP boxes, see rehearsals, or enjoy a technical tour backstage. Private Visits or Exclusive Dinner at the Opera House Step into the dazzling spotlight of the Teatro Real (Royal Theatre), declared the World’s Best Opera House at the International Opera Awards 2021.

Culture 52

Culture Planner Retreat Rehearsal 52

Endless Events

JULY 10, 2020

Today, we’ll begin by addressing questions related to hybrid events that most planners considered at least a couple of times. One of the biggest concerns planners have with virtual events is related to audience engagement. Even though hybrid is the future, it’s still fairly new ground for most planners in the industry.

Virtual Events 347

Virtual Events Events Audience Production 347

Endless Events

APRIL 9, 2021

After more than a year of helping planners navigate the complex world of virtual events, we learned a thing or two about pain points. Pre-Production: Sourcing gear, rehearsals, pre-records. Over the course of these challenging months, many event profs came to us with a series of different problems and doubts.

Virtual Events 334

Virtual Events Sponsors Rehearsal Events 334

Endless Events

SEPTEMBER 20, 2021

.” Virtual Production: Event Planner As A TV Producer. “Event planners are so resilient. It was really rough, but so many event planners said they have to pivot. .” Your typical savvy event planner can become a TV producer.” How far in advance should planners think?

Virtual Events 317

Virtual Events Production Speakers Events 317

Endless Events

NOVEMBER 16, 2020

While there’s a lot that planners now need to focus on, from engagement to networking and more, we want to talk about something else today. I think that it’s probably income from the planner’s end that there does need to be more money, to spend more time doing these long-winded rehearsals”, he adds.

Attendee 367

Attendee Speakers Platform Rehearsal 367

Smart Meetings

MAY 25, 2021

Stephanie Harris, president of The Incentive Research Foundation , adds that “as events return post-pandemic, DMCs will play a more vital role than ever, providing critical local insight for planners. Many planners were indifferent to how many RFP requests they sent for an event, as these had no financial impact on them.

Proposal 162

Proposal Contracts Contracts Logistics 162

Endless Events

MARCH 10, 2020

“Whether that’s independent small business owners, women, association planners, we’ve created these individual communities within the umbrella of MPI. So yeah, rehearsals are important” Production Value. And then since we added what we call MPI Communities”, she adds. So that takes about an hour.

Virtual Events 398

Virtual Events Speakers Rehearsal Events 398

Cort

NOVEMBER 16, 2021

The First Big Decision: Should You Hire a Wedding Planner? A wedding planner can help you save money and time and make your wedding planning timeline much smoother because they know what goes into wedding planning. Hire your wedding planner and choose some close friends as a sounding board for your ideas.

Rehearsal 52

Rehearsal Booking Planner Vendor 52

Meeting Tomorrow

JUNE 3, 2021

With vaccines now making in-person gatherings a safe reality, event planners are turning to hybrid events — and finding they have tons of questions about production. Hybrid event production requires thinking out of the box, even for many experienced event planners who have hundreds of in-person or virtual events under their belts.

Production 58

Production Rehearsal Remote Virtual Events 58

Social Tables

SEPTEMBER 21, 2023

Restaurants lend a certain degree of flexibility to event planning; they can accommodate various event styles, sizes, and guest food preferences, making them popular venue options amongst professional and private planners alike. Invite local planners, community organizers, and residents to stop by and check out your space.

Events 88

Events Venue Rehearsal Booking 88

Endless Events

NOVEMBER 6, 2020

And in the midst of this immense boom, many event planners took a shot at it themselves. This can be a good thing, as we mentioned before, but it can also make the audience feel disconnected from the speaker if everything feels too rehearsed or excessively forced. But where do the pros end and where do the cons begin? Engagement.

Virtual Events 207

Virtual Events Speakers Rehearsal Audience 207

MeetingsNet

NOVEMBER 28, 2018

That is, unless, you’re an event planner…. While event planners may not be putting out literal fires, they are certainly dealing with their fair share of potential “disasters.”. An event planner knows that he or she is responsible for synthesizing everyone’s ideas to achieve the overall vision.

Event Planning 108

Event Planning Rehearsal Vendor Communications 108

ADMEI

MAY 19, 2021

Stephanie Harris , President of The Incentive Research Foundation remarked that “as events return post-pandemic, DMCs will play a more vital role than ever , providing critical local insight for planners. Many planners were indifferent as to the number of RFP requests they sent for an event as it had no financial impact on them.

Proposal 188

Proposal Contracts Contracts Destination Management 188

Social Tables

JUNE 29, 2023

Whether you’re new to the industry, tackling your first nonprofit event planning gig, or a seasoned planner working with a large team, you’ll find tips, tricks, and tools to improve your strategy in the list below. Host a pre-event preparatory meeting As the event date approaches, host a rehearsal session.

Event Planning 78

Event Planning Social Media Vendor Advertising 78

Meeting Tomorrow

FEBRUARY 16, 2022

In my case, I kicked off with a game to encourage event planners to be creative with their formats. You also want to rehearse your game just like you would another session. Below are additional tips I shared about playing trivia or other virtual games for large groups at virtual events or conferences. . #1 Make sure it has a purpose.

Virtual Events 88

Virtual Events Rehearsal Events Platform 88

Endless Events

APRIL 1, 2020

From the choice of platform to the intricacies of re-enacting the in-person experience, planners have their plates full. The latter is a common concern for planners trying to convert their events into virtual experiences. Rehearsals are not reserved for in-person events only! Prepare For Everything.

Remote 311

Remote Audience Attendee Virtual Events 311

Endless Events

APRIL 12, 2019

As an extra precaution, schedule a rehearsal with your AV company. Make sure they know you want a rehearsal ahead of time so they can accurately quote labor for your event. This way everyone will be informed and well prepared to make the best presentation possible.

Rehearsal 297

Rehearsal Events Vendor Venue 297

Endless Events

JULY 26, 2019

If you aren’t familiar with common terms or need a refresher go read the blog, Event WiFi Terms Every Planner Needs to Know. . This tip seems obvious but you would be surprised how often planners find themselves needing better WiFi in the final hours of planning. Think About Event WiFi Needs. Plan Way Ahead .

Vendor 282

Vendor Venue Events Contracts 282

Endless Events

MARCH 24, 2020

Because this is relatively new, planners everywhere are scrambling to make it work. Second, do rehearsals. So get that figured out, do a rehearsal. The talk of the town in the events industry is converting in-person events to virtual. But where to even begin? Should you choose a platform first? That really helps iron stuff out.

Trade Show 239

Trade Show Rehearsal Platform Events 239

Endless Events

FEBRUARY 17, 2020

And I think sometimes that we as planners need to also tell people when it’s appropriate and to help guide the content. And what drives me nuts is that you can tell sometimes that planner spent a lot of time thinking about the theme. A lot of times we want to delegate that just to the presenter. “High-contrast.

Events 272

Events Rehearsal Speakers Planner 272

Travel Daily Media

SEPTEMBER 30, 2020

Wyndham Hotels & Resorts has launched enhanced meeting capabilities designed to provide event planners with innovative solutions and help drive corporate business demand to its branded hotels. The post Wyndham introduces new hybrid meeting concept at Dolce Hotels in Europe appeared first on TD (Travel Daily Media) Travel Daily.

Rehearsal 52

Rehearsal Meeting Remote Regulations 52

Smart Meetings

OCTOBER 8, 2018

Meeting organizers are responsible for keeping attendees safe, so an emergency contingency plan needs to be well thought out and rehearsed. All visitors and staff members were safely evacuated in 15 minutes, but Robertson learned valuable lessons she would like to share with planners. In the Words Of A Planner. Las Alcobas.

Conference 202

Conference Tourism Tourism Rehearsal 202

Endless Events

JULY 13, 2018

Let them download event-specific mobile apps in lieu of personal planners. Preferably, there should also be enough time for rehearsals before the big day. Instead of pen and paper, we now have gadgets. Why should events be any different? Instead of a business card, equip your attendees with smart tags.

Attendee 159

Attendee Trade Show Audience Venue 159

Endless Events

APRIL 17, 2019

is a rehearsal, then you have a general session all day long and then let’s say we give ’em a lunch break because our general session’s not going to be in action during that time. However, to illustrate this in the best way possible, I’m going to show you what happens a lot of times. but seven a.m. So, from 11 a.m.

Rehearsal 208

Rehearsal Events Manufacturing Speakers 208

Meeting Tomorrow

SEPTEMBER 16, 2019

With so many in-house AV companies consolidating recently, it’s easy for event and meeting planners to feel like the AV company at the hotel is the only option they’ve got. They’re your personal AV experts, planner extraordinaires, and all around wizards who plan hundreds of events each year.

Rehearsal 77

Rehearsal Venue Contracts Contracts 77

MeetingsNet

SEPTEMBER 13, 2017

Also, a rehearsal allows you to adjust the volume controls before the speech, whether for a video, podium mic, or wireless lav, and for the speaker to get a feel for the stage or the podium ahead of time. While some planners want to squeeze as much content in as they can by having speakers during meals, it is extremely counterproductive. .

Speakers 73

Speakers Rehearsal Audience Logistics 73

Bizzaboo

FEBRUARY 20, 2023

☐ Send invitations and calendar blocks for event rehearsals. ☐ Outline a clear agenda with an onsite planner. . ☐ Outline a clear agenda with an onsite planner. Create internal and external Slack channels to enhance collaboration and teamwork before, during, and after the event. ☐ Build a show agenda.

Conference 98

Conference Sponsors Virtual Events Speakers 98